Employee requests time through ADP. Manager logs into ADP and approves time

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2 Employee requests time through ADP The employee receives an confirmation when employee requests time and another when supervisor approves/denies requested time ADP automatically adds approved time on employee s timesheet with time off reason code Manager logs into ADP and approves time ADP shows employee s available time on the same screen 2

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4 You can easily submit and process time-off requests by following these steps: 1. You, the requester, submit a request to the reviewer who is usually your manager. 2. The reviewer approves, partially approves, or denies the request. 3. If the request is approved, your schedule is updated automatically to reflect the approved time off. 4. If the request is partially approved, you can either accept the partial approval, or cancel the request. If you accept the partial request, your schedule will be updated automatically to reflect the approved time off. 5. If the request is denied, no action is required. 4

5 An employee submits a time off request by clicking the New Time Off Request button on the main Time and Attendance page under the My Timecard button 5

6 To submit a time off request, you must specify the following details: Date for which time off is requested Start time and total hours associated with the date Earnings code (Personal Hours, Floating Holiday, Sick or Vacation) You can also specify other optional information such as description, reviewby date, and comments 6

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9 When you submit a request, you will receive a confirmation message in your ADP inbox and your Outlook inbox. The employee will receive a similar message when his/her reviewer takes action on a time off request submitted by the employee. 9

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11 You can check the status and view the details of your time off requests for the current year on the My Attendance page in the Time Off Request section. Note: If your time off request is pending during a period that is being closed to process the payroll, it is canceled automatically. You and the reviewer will each receive a message of the cancellation. 11

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13 Approved Time-Off Request If your manager approves your time off request in its entirety, you'll receive a message in your Inbox. The requested nonworked time is automatically updated on your schedule. No further action is required. Partially Approved Time-Off Request If your manager approves some of the dates and times that you have requested, but denies others, you'll receive a message in your Inbox. The message indicates that the time off request was partially approved and contains a link in the body of the message to the time off request details. Accepting Partial Approval If you accept the partial approval, only the approved time off is added to your schedule. Canceling the Request If the partial approval is not satisfactory, you can reject it by canceling the request; your schedule will not be updated. You need to complete a new request if submitter wants a different time in that period. Denied Time Off Request If the manager denies the request in its entirety, you'll receive a message in your Inbox. No further action is needed. The status of the request changes to Denied in the Time Off Requests list. 13

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15 Managers Tab Time & Attendance Timecards Time off Requests 15

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17 Click on Approve or Deny You can add a comment if needed View the time off available for that employee at that specific time as well as what the employee has scheduled already Auto-populates the code for employees in their timesheets 17

18 Note: employee needs to request and manager needs to approve time off at least 1 day in advance If the employee does not add a review by date, it defaults to a day before the time off Best Practice: Request each day as a separate request 18

19 Personal time may show, but it is available to use, in intervals starting January 1, May 1 and September 1 2 Floating holidays per calendar year can be taken at anytime Sick and Vacation time accrual is found in the Employee Handbook Employee Handbook can be found on the Intranet 19

20 Time and attendance Tab My timecard Left corner click on Training Click on Current Release by Printable Resources View or download applicable training resources 20