Felden Lodge Conference and Training Centre

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1 Felden Lodge Conference and Training Centre Felden Lodge Conference & Training Centre is set in 32 acres of peaceful grounds on the outskirts of Hemel Hempstead. As well as running as a successful conference venue Felden Lodge is also the UK Headquarters of The Boys Brigade. We are located within easy access of the M1 and M25 motorways and only a 25 minute train journey into Central London. Set in quiet surroundings, Felden is an ideal venue for both professional and social meetings such as: Group Residentials Retreats and Quiet Days Conferences Team Building Activities Training Courses Interviews Camping Private Dining, Celebration Meals, Christmas & Children s Parties We are sure that you will find our extensive range of facilities are of great benefit to your stay, whether your requirements are for a team meeting or a large residential conference. In order for your event to run smoothly a member of our team will work closely with your event organiser, prior to and during your event, ensuring all requirements are met to the highest possible standard. Our facilities include: Extensive conference suite Dining facilities Newly Refurbished Coffee Lounge Complimentary Wi-fi Indoor sports hall Floodlit all-weather pitch Free parking Twin En-suite bedrooms 3 Disabled Friendly Single En-suite bedrooms Beautiful extensive grounds At Felden Lodge we offer a friendly yet professional service to ensure that your time with us is both beneficial and enjoyable.

2 Felden Lodge Conference and Training Centre Tariff Day Delegate Includes: per delegate - conference room (s) & layout as requested - equipment hire - three servings of tea & coffee with biscuits or cake - two course lunch or hot and cold buffet served with tea & coffee Hour Delegate per delegate Includes: - conference room (s) and equipment as in day delegate package - four servings of tea & coffee with biscuits or cake - three meals (example: dinner on day 1, breakfast & lunch on day 2) - one nights accommodation in an en-suite bedroom - use of sports and games facilities 48 Hour Delegate per delegate Includes: - conference room (s) and equipment as in day delegate package - six servings of tea & coffee with biscuits or cake - six meals (see example in hour package) - two nights accommodation in an en-suite bedroom - use of sports and games facilities (For any residential stay over 48 hours, per hours will be added to the 48 hour rate) Extra Charges Room Hire Charges (if not using delegate packages) Fax 20p per sheet Photocopy 10p per A4 sheet Lounge (full day/half day) Extra Meals: Breakfast 7.50 Lecture Room Lunch Conference Room Dinner Small Group Room Tea, Coffee & Biscuits/Cake 2.50 Dance Studio/Room Camping 6.00 per person Caravans per caravan Thurso Dining Room Bed & Breakfast Thurso Activity Hall Day Guests (if part of a residential) Dance Studio 15 per hour Single Occupancy Rate per night Sports Hall 18 per hour Children aged 4-12 are charged half price and under 4 s are free - this applies to all packages. Thurso Centre Residential Building can also be used as overflow accommodation for the main house subject to availability. Please ask for details. All prices are subject to VAT at current prices. All prices are valid up to the end of December All prices are subject to change if supplier costs increase beyond reasonable control.

3 Felden Lodge Conference and Training Centre Conferencing We are able to provide a wide range of conference facilities for up to 60 delegates. There are a variety of rooms available for groups to hire and they will be set up as per your requirements. Included within the packages we offer is all the equipment that is required for your event to run smoothly. This includes: Data Projector and Audio Equipment Screen Flipchart and pens TV and Video/DVD player OHP Complimentary Wi-Fi Pens, pencils and other basic stationary (available on request) Conference Rooms The Lounge is situated on the ground floor at the front of the house. This room is ideal as the main meeting room for residential groups due to it s layout and relaxed feel. The remaining conference rooms are on the first floor of the main house and consists of 3 rooms that can be hired altogether or separately depending on your requirements. The spacious Lecture Room is an ideal venue for larger conferences and meetings, with our Conference Room being an ideal meeting room and the Small Group Room perfect for a breakout room, small meetings or interviews. Throughout the site we have other rooms and spaces suitable for meetings of various sizes, please do not hesitate to contact us to find out more. Room Theatre Boardroom The Lounge 60 Lecture Room 50 Conference Room Small Group Room Guide to Numbers Cabaret Classroom Horse shoe (Chairs) U shaped (Chairs & Tables) Training Suite Thurso Hall

4 Felden Lodge Conference and Training Centre Accommodation & Dining Room Accommodation Felden Lodge has a total of 51 beds available to hire for residential groups and overnight conferences. There are twin rooms and 3 single rooms. All of our rooms are en-suite with a shower. As part of the residential package we provide in each room: Towels Soap, shower gel and shampoo Some rooms have Freeview televisions Dining Room Our Dining room is able to seat up to 60 guests comfortably. We offer a variety of menus that can be discussed with the kitchen team prior to your arrival. As part of your booking we offer a choice of a two course meal or a buffet selection. We are also able to cater for: Sandwich Buffets Formal Dinners Snacks Most other requests For those people who are residents at Felden Lodge a self service continental breakfast is provided from the Dining Room. A cooked breakfast can be arranged at an extra cost. Please discuss this option when making your enquiry. We are able to cater for most special diets, provided we are notified prior to your visit. Local Attractions There are lots of local attractions and places to visit to cater for every taste within easy reach of Felden. Being so close to London, many guests take the opportunity to visit whilst staying here with us. Other local attractions include Ice Skating, Swimming, Bowling, Cinema, Activity Centres, Go Ape and The Snow Centre. Our experienced team are here to help should you need any help with choosing where you could visit, or finding out what local attractions there are nearby.

5 Felden Lodge Conference and Training Centre Other Facilities Coffee Lounge This newly refurbished area is available throughout your stay at Felden Lodge. A pleasant area to chat and relax with those accompanying you. It can be used as a break out area for groups booking sole use of the House. During your stay refreshments are served from this area with a selection of drinks and homemade cakes or biscuits. The Chapel The Chapel is available hours a day and is an ideal place for worship or quiet times of prayer and reflection. We are able to provide: A piano Music Books Song Books Bibles A Communion set Candles Sports Hall The Sports Hall is available for hire either as part of a day conference, residential or camping group. It may also be hired separately. We are able to provide facilities and equipment for a variety of activities including: Football Uni-hoc Basketball Badminton Football Pitch Our flood-lit all weather pitch is available for groups to use as part of their stay at Felden Lodge and can be hired separately by Football Teams and other groups. 5 a side goals are included as part of the price. Camping Felden Lodge has extensive grounds making it an ideal place for camping. Camping facilities include: Water points Electricity hook-ups Toilets and showers (in the sports hall) Fire Pit There is also a barbeque available to hire for an additional cost. *Camp fires are not permitted in the grounds of Felden Lodge.

6 Felden Lodge Conference and Training Centre Travel Details By Road: From the North: M1 junction 8, follow the A449 into Hemel Hempstead. From the South: M25 junction 20, follow the A41 into Hemel Hempstead. By Rail: Hemel Hempstead Station is situated in Boxmoor. Journey time from London Euston is approximately 40 minutes By Air: Journey times from Luton - 20 minutes Heathrow - 35 minutes Stanstead - 60 minutes Gatwick - 60 minutes London City - 45 minutes Felden Lodge, Felden Lane, Hemel Hempstead, Hertfordshire. HP3 0BL Tel: Fax: info@feldenlodge.co.uk Website:

7 Felden Lodge Conference and Training Centre TERMS & CONDITIONS Day Bookings DEPOSITS/CANCELLATION All bookings are initially provisional and will be held for 14 days from the date of the initial booking, if no correspondence, eg completed Function Accommodation Booking Form or , is received in this time it will be assumed that the booking is no longer required. Verbal confirmation is not acceptable. Should cancellation occur 8 to 21 days before the date of the course/seminar/event, a cancellation fee of 100 will be invoiced. Where final invoice would have been less than 100 a charge of 25% will be made. Cancellation within 3-7 days of the event will incur 50% cost and cancellation within 48 hours will incur full cost. BOOKING An estimate of numbers attending is required at time of booking. Any significant changes in these numbers to be notified to Centre Manager as soon as possible. Final numbers should be communicated one week prior to course/seminar/event date(s). These numbers will be used for compiling the final invoice unless numbers increase in which case the greater number will be used for invoicing. Where there are individually designed packages, these will be confirmed in writing. The Centre reserves the right to cancel or refuse any booking at anytime. Residential Bookings DEPOSITS All bookings are initially provisional. Within 14 days of the provisional booking being made an invoice for a non refundable deposit of 200 will be issued. The balance of fees will be invoiced after your stay and will be due for payment within 14 days. CANCELLATION Should cancellation occur 3 to 6 months prior to dates booked 50% of estimated final invoice will be charged. Within 1-3 months the charge increases to 75% and within 28 days the full amount will be charged. BOOKING An estimate of numbers attending is required at time of booking. Any significant changes in these numbers to be notified to Centre Manager as soon as possible. Final numbers should be communicated one week prior to course/residential dates. These numbers will be used for compiling the final invoice unless numbers increase in which case the greater number will be used for invoicing. Where numbers are 50 or above then that group will have use of the following rooms; Lounge, Conference Room, Lecture Room and Small Group Room. Where groups are less than 49 in number, use of rooms will be restricted to allow for other groups to also use the facilities. Where there are individually designed packages, these will be confirmed in writing. There is a single room supplement of (up to March 2010) per person per night. The Centre reserves the right to cancel or refuse any booking at any time with the deposit refunded in full. General Information CONDUCT All persons attending the course/seminar/event shall be the responsibility of person named on the booking form. The organiser is responsible for ensuring that all members of group conduct themselves in an orderly manner. Please leave all dirty footwear & wet weather clothes outside the front door or in the entrance hall only. Child protection procedures must be adopted by groups working with young people. The Centre reserves the right to charge for any damage to property or normally unnecessary cleaning bills as a result of poor conduct shown by persons using the facilities. No activity will be undertaken which will place any person in danger or which will create a hazard to health and safety of other users. Care is to be taken with all furniture & equipment belonging to Felden and if moved or borrowed must be put back in the same place or returned to the office before departure. SPORTS CENTRE Block Bookings: One weeks notice is required for cancellation or current hourly rate will be invoiced to address on application form. Block bookings: One or more no shows may result in the block booking being cancelled thereafter. Only suitable footwear will be worn within the Sport Centre and All Weather Surface. No activity will be undertaken which will place any person in danger or which will create a hazard to health and safety of other users. The setting up and dismantling of equipment will be undertaken during the booking period. Operating times are 9am 10pm only. Felden Lodge reserves the right to cancel or refuse any booking at any time. LIABILITY The Boys Brigade is not responsible for the safety, loss or damage to personal belongings and suitable arrangements should be made by the owner to

8 Felden Lodge Conference & Training Centre DAY CONFERENCE BOOKING FORM Group/Organisation Name: Contact Name: Contact Number: Invoice Address: Date of Booking: Arrival Time: Departure Time: Numbers: Total Delegates: Agreed Rate/s: Catering Requirements: Time Numbers Arrival Tea, Coffee & Biscuits Mid-morning Tea, Coffee & Biscuits Afternoon Tea, Coffee & Cakes Lunch: (please indicate which lunch option and numbers) 1pm Standard Buffet Finger Buffet Sandwich Lunch Room(s) required: Please confirm which room(s) have been booked, which layout you would like and any items of equipment needed - (OHP, Screen, Flipchart, Data Projector, TV, DVD, Video, Music System) Main House Room Layout Equipment Required Lounge Lecture Room Conference Room Boardroom / Theatre / U Shape / Informal Chairs Boardroom / Theatre / U Shape / Informal Chairs Boardroom / Theatre / U Shape / Informal Chairs Small Group Room Boardroom / Theatre / U Shape / Informal Chairs Training Suite Dance Studio (Rm1) Boardroom / Theatre / U Shape / Informal Chairs Drama Room (Rm2) Boardroom / Theatre / U Shape / Informal Chairs Any special room layout or equipment requirements If you have any special dietary requirements (eg. Vegetarian) please state below: Once completed please return this form using any of the contact details below. When we receive this completed form your booking is confirmed. FAO: Colin Watts, Centre Manager Fax: Post: colin.watts@boys-brigade.org.uk Felden Lodge Conference & Training Centre, Felden Lane, Hemel Hempstead, Herts, HP3 0BL

9 Felden Lodge Conference & Training Centre RESIDENTIAL BOOKING FORM Group/Organisation Name: Type of Group: Contact details: Invoice Address: (if different) Contact Name: Address: Postcode: Telephone Number: Mobile Number: Address: Dates: Arrival: Date: Time: Departure: Date: Time: Numbers: Adults: 6-12 Year olds: Under 6 s: Residential: Number of bedrooms required: Twin: Single: (*) * Single occupancy in a twin room incurs a supplement (see current price list) Please note exclusive use of the house accommodation/facilities can be arranged by special request to the Centre Manager (an additional charge may be applicable). Agreed Rate/s: Room(s) required: Please confirm which room(s) have been booked, which layout you would like and any items of equipment needed - (OHP, Screen, Flipchart, Data Projector, TV, DVD, Video, Music System) Main House Room Layout (i.e. Boardroom/Theatre/Informal) Equipment Required Lounge Lecture Room Conference Room Small Group Room Training Suite Dance Studio Drama Room Addition s (Sports Hall, Camping, Outdoor Pitch) Any special room layout or equipment requirements A copy of your program along with final details will be required 1 week before the event. Food/Meals: Meal times in the dining room are: 8.30am Breakfast 12.30pm Lunch 6pm Dinner If you require meals outside of these times, please advise us of your requirements below: If you have any special dietary requirements (eg. Vegetarian) please state below: Deposit: (a deposit of will be required to confirm any residential booking) Deposit enclosed with this form: YES / NO (Cheques payable to The Boys Brigade ) Send to: Colin Watts Centre Manager, Felden Lodge, Felden Lane, Hemel Hempstead, Herts, HP3 0BL colin.watts@boys-brigade.org.uk fax Tel:

10 RESIDENTIAL SELF CATERING CENTRE The Thurso Centre The Thurso Centre is the ideal venue offering facilities that provides a fantastic venue for groups to offer an affordable self catering residential experience for children, young people and adults alike. From Churches, Schools, Clubs to uniformed organisations this centre is ideal for weekend or weeks away when you want to do your own thing and the freedom of cooking when you want to etc. Accommodation The Thurso has a total of 26 beds comprising of: 3 bedrooms sleeping 4 persons on bunk beds 1 bedroom sleeping 5 persons on a single bed & bunks 1 bedrooms sleeping 2 persons on bunk beds 1 bedrooms sleeping 2 persons on single beds 1 bedroom sleeping 3 persons on single bed & bunk 1 disabled bedroom sleeping 2 persons on single beds with en-suite Kitchen fully equipped ( you just need to bring your food!) Dining Room with chill out area & Large screen TV Activity Hall & small garden Toilets & Showers

11 The Thurso Centre Prices The centre can also be used to complement canvas camping or in addition to accommodation in the main house, enabling larger groups to stay at Felden Lodge. You can enhance your visit by booking other areas on site, please ask for details. Whatever you decide we are sure you will enjoy your stay here with us! Prices Daily (Per hours) 250 Weekend 450 Full Week 850 A deposit of 200 is payable to confirm all bookings. We will also require a cheque for 50 as a damage deposit (this is not banked and will be returned to you after you have left us subject to inspection of the building) Call the Centre Manager now for details on Kitchen, Activity Hall & A Bedroom

12 THURSO CENTRE BOOKING FORM Felden Lodge Conference & Training Centre Group/Organisation Name: Type of Group: Contact details: Invoice Address: (if different) Contact Name: Address: Postcode: Telephone Number: Mobile Number: Address: Dates: Arrival: Date: Time: Departure: Date: Time: Numbers: Adults: young people Agreed Rate/s: ( 250 per hours, 450 per weekend or 850 per week + Vat) Addition s (Sports Hall, Camping, Outdoor Pitch, equipment etc) subject to availability. Additional charges. Any special requirements Linen : We have duvets & pillows in the Bedrooms, therefore you can bring your own sleeping bag or duvet cover, sheet & pillowcase. To hire from us is 3 + vat per person. We require/do not require linen for beds (please delete as applicable). Copy of the Thurso Centre conditions of hire, room layout and further information will be sent to you. Deposit: (a deposit of will be required to confirm your booking + a separate cheque for 50 as a damage deposit which will returned to you at the end of your stay) Deposit enclosed with this form: YES / NO (Cheques payable to The Boys Brigade ) Send to: Colin Watts Centre Manager, Felden Lodge, Felden Lane, Hemel Hempstead, Herts, HP3 0BL colin.watts@boys-brigade.org.uk fax Tel: