Conference with confidence

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1 Conference with confidence OUR PEOPLE, OUR EXPERTISE, OUR TRAINING & CONFERENCE CENTRES: FOCUSED ON MAKING YOUR EVENT A SUCCESS

2 Training & Conference Centres IN NUMBERS 479 BEDROOMS 127 MEETING ROOMS OF ALL SIZES A WORLD OF DINING, SPORTS & LEISURE FACILITIES 3 PURPOSE-BUILT CENTRES ONE OUTSTANDING CONFERENCE EXPERIENCE So you can conference with confidence. Telephone: Web:

3 Warwick Conferences Training & Conference Centres PURPOSE-BUILT VENUES, A WORLD OF FACILITIES AND A TEAM DEDICATED TO MAKING EVERY EVENT A SUCCESS Content Time Well Spent 05 It All Starts With You 07 Work, Rest and Play 09 Whatever The Event 11 Scarman 12 Radcliffe 14 Arden 16 How To Find Us 18

4 We are dedicated to providing the very best service and facilities for both organisers and delegates. Every member of our team is focused on making each event special. Our aim is to enable you to achieve your business objectives whilst with us and to feel confident in recommending Warwick Conferences when you leave. ALAN ROBINSON Director, Warwick Conferences

5 Time Well Spent Time spent away from the office and home, is precious, so it needs to be productive. Quick Round-up 3 distinctive venues: Arden, Radcliffe and Scarman Our team custom-build events to your exact requirements Guests can make full use of our range of facilities Whether it s a company training day, a group meeting or a residential conference, you need to know that nothing is left to chance. You need to know that the venue meets all your requirements, that you have all the support and equipment you require and that your delegates will be well looked after. Here at Warwick Conferences, we offer a comprehensive range of facilities for business conferences, training and events. But what really sets us apart is our people; our dedicated team, from our Event Managers to IT experts and award-winning chefs, they are all experts in their field, working together to ensure your event is a success. So, you can conference with confidence. It was immediately apparent that Warwick Conferences provide an easily accessible central UK location, with state of the art meeting facilities, as well as high quality business class accommodation. But this proved to be just the starting point. Working with a professional conference team at Warwick makes the work of any conference organiser so easy and in the case of NODA, we were able to quickly establish that the expertise on offer at Warwick would help us improve the whole experience for our delegates by utilising that expertise. TONY GIBBS Chief Executive, National Operatic and Dramatic Association (NODA) 05

6 Right from the start, we ve a team dedicated to scoping the customer s needs, using our experience to recommend suitable venues and facilities and creating tailored menus and bespoke events. RACHAEL BARTLETT Head of Sales and Marketing

7 Quick Round-up Enjoy a conference tailored to your exact needs Support from your Event Manager, from start to finish We focus everything on making your event a success It All Starts With You We know that no two events are the same. Beyond the number of delegates, every event has different objectives and learning outcomes. That s why, once you ve made your booking, a dedicated Event Manager will take time to talk through your event, establish what you need and suggest how Warwick Conferences can help you achieve your vision. Working with our in-house experts, your Event Manager will take care of everything, every step of the way; planning every last detail, providing any audio visual equipment you need, organising refreshments and preparing your rooms to your exact requirements. All so you can relax and simply focus on making your event a success. 07

8 We know there s much more to a conference than what happens in the room itself, so we look after every detail both for business and leisure meaning guests can simply focus on getting the best from their event. MICHELLE HAYTON Event Manager, Radcliffe training and conference centre

9 Quick Round-up All conference spaces feature audio visual equipment as standard Social and sporting facilities for after-hours entertainment 479 en suite bedrooms for delegates Work, Rest and Play At Warwick Conferences, we offer a wide choice of business training and conference spaces. A glance at our 3 diverse business venues reveals a tiered, 130-seat lecture theatre, 33 meeting rooms and 90 syndicate facilities all equipped with state-of-the-art audio visual facilities, internet access and the latest business software. However, we don t just focus on your 9 to 5 needs we look at the bigger picture. And that means ensuring your delegates are well looked after at the end of the day. At many training venues accommodation is an extra to what their core business is, but at Warwick everything is focused on delivering a first class learning experience. They understand that it is not just about the training room it s about offering the learner an environment where they can relax and focus without any distractions or concerns. I, as the event organiser and the graduates themselves were looked after from the moment I made the booking through to when the event ended. I can t speak highly enough about the team they have in place. RICHARD REID Management Development Manager, Royal Mail After the working day ends, there s a world of leisure pursuits open to guests. Delegates can unwind in one of our luxurious lounge bars, or, if they re feeling energetic, visit our on-site fitness room. Alternatively, they are more than welcome to use the University s extensive sports facilities, including a 25-metre indoor swimming pool, fitness suite, sports halls and outdoor pitches. When it s time to eat, guests can dine in our contemporary, stylish restaurants, featuring exciting daily menus created by our awardwinning chefs. Finally, they can retire in comfort to one of 479 en suite bedrooms, enjoying quality facilities including complimentary internet access. It s All In The Package Because we understand that the success of your event depends on the whole experience of your delegates stay, we ensure that everything is included in your package as standard. 09

10 My team don t just spring into action on the day of an event. We re involved right from the start, designing a menu for every customer s exact requirements, then sourcing the right ingredients to make it happen. TIM EGGINTON Head Chef, Radcliffe training and conference centre

11 Whatever The Event Quick Round-up Our expertise covers every kind of corporate event Award-winning chefs develop tailor-made menus A diverse array of venues and conference spaces We pride ourselves on offering an unrivalled range of conference and training facilities. However, our expertise extends to just about every kind of corporate event - including team-building events, functions, AGMs and exhibitions. Our in-house experts and award-winning chefs can work with you to create and facilitate the best space for your event, develop a tailor-made menu and create a memorable experience for your delegates. We ve Got It Covered Whether you re looking to seat 120 delegates for your AGM, or you need classrooms for training days, or intimate spaces for brainstorming and breakout sessions, our training and conference centres can easily cater for it. The diversity of our unique venues Scarman, Radcliffe and Arden means you can be confident in finding the perfect space for your event. We hold all of our conferences and training at Warwick and we never fail to be impressed at how easily they handle both events seating the larger number of delegates to the small group sessions of two or three people. Every time, the service, facilities and catering are excellent. BRIONY CLEETON PA to CEO and MD, DS Smith 11

12 We have invested huge resources into making Scarman a complete conference venue. From the accommodation to the meeting rooms, the catering to the grounds, everything has been primed to help our guests hold a focused, successful event. RICHARD HARRISON General Manager, Scarman training and conference centre Room Theatre Cabaret U Shape Classroom Boardroom Exhibition /Clear Meeting Room m 2 [688ft 2 ] Meeting Room m 2 [1065ft 2 ] Meeting Room m 2 [732ft 2 ] Meeting Room m 2 [1065ft 2 ] Meeting Room m 2 [1065ft 2 ] Meeting Room m 2 [882ft 2 ] Meeting Room m 2 [688ft 2 ] Meeting Room m 2 [1098ft 2 ] Meeting Room m 2 [1184ft 2 ] Area Scarman Featuring a 130-seat, air-conditioned lecture theatre, 12 lecture rooms and 42 syndicate rooms, Scarman was designed and built to meet the needs of blue-chip organisations and enterprise clients. Plus, with a 250-seat restaurant and 204 en suite bedrooms, Scarman can comfortably accommodate any event, small or large. Built For Business Our Event Managers will work with you to ensure you get the most from the extensive facilities on offer at Scarman. We ll show you how to manage our state-of-the art audio visual equipment through our sophisticated yet intuitive control system and we can arrange full video conferencing facilities so you can hook up, live, with delegates around the globe. Away from the conference room, you can easily catch up on day-to-day operations at our business centre, featuring internet access, PCs and printers. Meanwhile, our modern restaurants, offering a range of mouth-watering lunch and dinner options, will keep delegates fuelled, both day and night. Meeting Room m 2 [1098ft 2 ] Meeting Room m 2 [688ft 2 ] Meeting Room m 2 [652ft 2 ] Tiered Lecture Theatre 130 N/A N/A N/A N/A N/A 107m 2 [1837ft 2 ] Syndicate m 2 [211ft 2 ] Syndicate m 2 [215ft 2 ] Room Theatre Dinner straights Dinner rounds Dinner Oval Restaurant m 2 Private Dining Room Area m 2 Courtyard m 2 We were totally wowed by the overall conference facilities available. The feedback from our delegates was the best ever received, particularly for the outstanding food which scored more 10 s than any other venue we ve used. The rates are very competitive and inclusive with no nasty shocks appearing on the invoice. PAULINE HUDSON Pearson UK

13 Beyond The 9 to 5 After the working day, our leisure facilities come into their own. Delegates can recap on the day s events in the bar or while strolling through the landscaped grounds. For the energetic, there s also an exercise room, plus the University sports facilities. However they spend their free time, our facilities provide the perfect counterpoint to a day spent hard at work. Working Up An Appetite Having our own landscaped grounds doesn t just make Scarman a pretty sight we also have our own herb garden. You really couldn t get fresher ingredients from anywhere else. KEITH TAYLER Head Chef, Scarman training and conference centre Our full English breakfast selection and carvery lunch are just the thing to see you and your delegates through the working day. Then, for dinner, our award-winning chefs work with the finest, freshest ingredients, to create three-course meals to savour. Alternatively, you can request something extra special from a themed dinner to an alfresco barbecue. Our 250-seat restaurant ensures everyone can dine in style, or you can arrange private dining for up to 70 people. When it s time to retire, Scarman boasts 204 en suite bedrooms equipped with all the finishing touches, including complimentary Wi-Fi so your delegates will be well rested and ready to make the most of the day ahead. Quick Round-up 130-seat theatre, 12 lecture rooms and 42 syndicate rooms 250-seat restaurant and 204 bedrooms Easy access to business and leisure facilities 13

14 Creating a conducive environment for a conference or training session is vital. So, rather than a corporate backdrop, we strive to create inspiring surroundings with landscaped grounds and warm décor that reflect our heritage as a place for thought leadership. DANNIE CAHILL General Manager, Radcliffe training and conference centre Radcliffe With 11 lecture rooms, 32 case study rooms, private bar and dining and 154 en suite bedrooms, Radcliffe combines the service and comforts of a first-class hotel with outstanding training and meeting facilities. The Perfect Learning Environment Room Theatre Cabaret U Shape Classroom Boardroom Exhibition /Clear Lecture Room m 2 [203ft 2 ] Lecture Room m 2 [882ft 2 ] Area Drawing on the experience of University academics, Radcliffe has been designed to facilitate training and stimulate delegates. Meeting rooms are light and airy, featuring custom-designed, all-day seating and fitted with the latest state-of-the-art audio visual technology, including data projection. Away from the classroom, delegates will be able to keep in touch with the office through the dedicated business centre s range of online facilities. Lecture Room m 2 [607ft 2 ] Lecture Room m 2 [580ft 2 ] Lecture Room m 2 [557ft 2 ] Lecture Room m 2 [557ft 2 ] Lecture Room m 2 [1003ft 2 ] Lecture Room m 2 [654ft 2 ] Lecture Room m 2 [341ft 2 ] Case Study m 2 [209ft 2 ] Case Study m 2 [282ft 2 ] Main Meeting Room m 2 [489ft 2 ] Room Theatre Dinner straights Dinner rounds Dinner Oval Restaurant m 2 Private Dining Room Area m 2 The team at Radcliffe are simply superb. The facilities are ideal for our conferences; the accommodation is equivalent to an excellent hotel. The staff make sure we have everything we need. It s that service that keeps us coming back. RAJ SOHAL RICS

15 Time For Reflection To stay fresh and remain focused, it s important to take time out to relax. The Radcliffe coffee lounge is the perfect place to recharge during breaks and, at the end of the day, the bar is where delegates can get together and share what they ve learned. The surrounding woodland and lakes also provide the ideal backdrop for a reflective stroll, whilst the exercise room and campus sports facilities have everything you need to re-energise. We know a good night s sleep is essential for delegates to stay refreshed and receptive. That s why our 154 en suite rooms are equipped with all the comforts of home, as well as the essentials for work including desks and complimentary internet access. Food For Thought People work better on a full stomach and at Radcliffe your delegates appetites will be more than satisfied. They can start the day with a full English breakfast, enjoy lunch in the carvery and end the day with a magnificent, three-course dinner. But it isn t just about quantity it s about quality. That s why our award-winning chefs use the finest, freshest ingredients and will be happy to cater to your individual needs. Quick Round-up 11 lecture rooms and 32 case study rooms Private restaurant, bar and custom-designed menus 154 bedrooms with work and leisure facilities 15

16 At Arden, we do our best to maintain a warm, welcoming air, so that no matter how formal or corporate an event is, guests feel comfortable, relaxed and ready to focus on the things that matter. MARIE DAY Event Manager, Arden training and conference centre Arden 10 air-conditioned lecture rooms, 17 syndicate rooms, 121 en suite bedrooms, a lively bar and a luxurious restaurant combine to create a unique atmosphere that is a favourite with delegates. Set within beautiful gardens, Arden is a superb location for meetings and training. A Great Working Environment Room Theatre Cabaret U Shape Classroom Boardroom Exhibition /Clear Lecture Room m 2 [495ft 2 ] Lecture Room m 2 [312ft 2 ] Area Spacious meeting rooms, equipped with the latest audio visual facilities, data projection and presentation aids, ensure your time spent at Arden is as productive as possible. Lecture rooms are fully flexible and our team will work with you to create the perfect space for your needs. Or, if you need a more intimate space for smaller meetings or breakout groups, Arden s syndicate rooms are the perfect place to get together. Lecture Room m 2 [1087ft 2 ] Lecture Room m 2 [828ft 2 ] Lecture Room m 2 [452ft 2 ] Lecture Room m 2 [312ft 2 ] Lecture Room m 2 [979ft 2 ] Lecture Room m 2 [904ft 2 ] Lecture Room m 2 [742ft 2 ] Boardroom m 2 [390ft 2 ] Syndicate m 2 [247ft 2 ] Syndicate m 2 [118ft 2 ] Room Theatre Dinner straights Dinner rounds Dinner Oval Restaurant m 2 Private Dining Room Area m 2 The ultimate stress free venue. The staff are always really friendly and totally efficient the food is fantastic. RICHARD PRESTON Genersol Limited

17 Space To Relax Time away from the working environment is equally important and can be just as productive. At Arden, delegates can enjoy some fresh air with a walk around the gardens, woodland and lake, or soak up the atmosphere in the bar at the end of the day. For those who like to exercise more than just their minds, there s a fitness room in the centre and our first-class campus sports facilities, including a 25-metre indoor swimming pool, are just a short walk away. Finally, after a productive day, delegates are assured of a good night s sleep and all manner of home comforts, in one of our 121 en suite bedrooms. Dining In Style We believe that great food is an integral part of a successful conference. That s why, at Arden, we offer a full English breakfast selection and delicious lunchtime carvery. In the evening, our restaurants provide the perfect setting for our award-winning chefs to create mouth-watering menus. You and your delegates can enjoy a three-course dinner made from the finest, freshest ingredients or for a special occasion our chefs can create a meal exclusively for your guests in our stylish, private dining room. Quick Round-up 10 lecture rooms and 17 syndicate rooms Private dining room and custom-designed menus 121 first-class en suite bedrooms 17

18 Scarman Coventry to Euston by Train - Approximately 60mins (times vary) Arden Coventry London Conference Reception Radcliffe

19 Key Conference Park Buildings Arts Centre 1 Humanities 2 Library 3 Physics 4 Ramphal 5 Rootes 6 Sciences 7 Senate House 8 Social Sciences 9 Students Union 10 Sporting Facilities Cryfield Centre 11 Games Hall 12 Sports Centre 13 Tennis Centre 14 Training and Conference Centres Arden 15 Radcliffe 16 Scarman 17 Explore the Village Warwick Conferences is conveniently located at the heart of the UK, 3 miles from Coventry and within easy reach of road, rail and air. Once here, you can explore and enjoy the village environment of the University of Warwick campus. Over 700 acres of landscaped, outdoor space A world of dining and leisure options A host of sports and fitness facilities A diverse array of shops, cafés and bars A welcoming, village atmosphere Little more than an hour from London by train. Our campus has everything you d expect from a destination that s on course to be one of the top 50 academic institutions in the world by 2015 giving you a truly world-class backdrop to your event. SYMBOLS Amenities Car parks Building entrances Wheelchair access Controlled access Footpaths Footpath/Cycleways One way road Bus stop No entry Lakes

20 Central Sales Office The University of Warwick Coventry, CV4 7AL UK Telephone:

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