Enterprise Architecture Gateway to Digital Government Transformation

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1 Enterprise Architecture Gateway to Digital Government Transformation Aaron Tan Dani Chairman of IASA Asia Pacific Chief Architect of ATD Solution (M) Sdn Bhd

2 Video: Why Enterprise Architecture?

3 Business IT Integration is Key for Successful 1GovEA Implementation

4 TOP Mistakes companies make with their IT Department 5that are causing them to lose money

5 MISTAKE 1 Ignoring the miscommunication between IT and business people. 66% of IT projects fail due to miscommunication, costing businesses in the US a yearly loss of US$ 30 billion. Forrester Research

6 MISTAKE 2 Implementing IT projects as standalone systems. Many companies implement IT projects as separate islands (silo) without complementing each other as a whole, thus increasing complexity and maintenance costs. 80% of IT budgets are spent on maintenance only. # Forrester Research

7 MISTAKE 3 Limiting IT to just an automation role. Some companies assume IT is useful only to digitise existing business processes, when IT can help create much more business value.

8 MISTAKE 4 Designing IT systems without using standardized IT Architecture blueprints. Would you stay in a house that wasn t built according to approved architectural standards? 60-70% of Enterprise IT Architecture projects failed in # Gartner Research

9 MISTAKE 5 Treating IT projects as an expense, instead of as an investment with returns. Would you want to reduce the budget of an IT department that helps generate profit?

10 Where do you stand?

11 MISTAKE 1 Business and IT speak the same language.

12 MISTAKE 2 IT systems exist on a standardised platform - greatly reducing complexity and costs.

13 MISTAKE 3 In addition to automation, IT delivers new business capabilities.

14 MISTAKE 4 A shared vision using standardised Enterprise Architecture blueprints ensure that IT projects always meet business requirements and expectations.

15 MISTAKE 5 All IT projects deliver measurable ROI and more business values.

16 The Ideal Enterprise Your IT team thinks technical, but talks and writes business. Your IT department generates more Values. You have the best-in-theworld Enterprise Your business team Architecture. can accurately express their IT wants and needs. You can accurately calculate the ROI for IT projects. Your staff are equipped with the right skillsets to progress with the company.

17 EA Landscape Based on F-T-S-N Have you ever attended a musical orchestra?

18 Music Orchestra As An Analogy for F-T-S-N F 1GovEA and TOGAF Enterprise Architecture Framework provides proven best practices to speed up the establishment of EA T S N The Iasa IT Architecture Training, Certification & Career Path are based on ITABoK IT Architecture Skill Sets ArchiMate Enterprise Architecture Notation used as standard language for communication

19 Music Orchestra As An Analogy for F-T-S-N F FRAMEWORKS e.g.: 1GovEA, TOGAF Enterprise Architecture Framework, etc CONDUCTOR S FULL SCORE SHEET

20 Music Orchestra As An Analogy for F-T-S-N T TECHNOLOGIES e.g.: IBM Technology, Cisco Technology, Oracle Technology, Microsoft Technology, Database Technology, Java &.NET Platforms, etc MUSICAL INSTRUMENTS

21 Music Orchestra As An Analogy for F-T-S-N S SKILL SETS By Iasa and based on IT Architecture Body of Knowledge (ITABoK) MUSICAL SKILLS & TECHNIQUES

22 Music Orchestra As An Analogy for F-T-S-N N NOTATION By The Open Group ArchiMate as the Enterprise Architecture Universal Language UNIVERSAL MUSICAL SYMBOLS

23 Enterprise Architecture Analogy on Travel Journey from KL to Penang by Car Typically can be reached around 5 hours Without EA ~ No Preparation No Business Architecture ~ No Direction No Data Architecture ~ No Car Information No Application Architecture No Engine Check No Infrastructure Architecture No Highway Hence, arrived Penang in 5 months With EA ~ Full Preparation Business Architecture ~ GPS Direction Data Architecture ~ Car Information Application Architecture Engine Checked Infrastructure Architecture Travel by Highway Hence, arrived Penang within 5 hours safely

24 Enterprise Architecture Development Method in a Nutshell based on TOGAF 9.1 > P: Establishing EA Governance > P: Preparing Enterprise Transformation > P: Getting Management Buy-in > P: Defining EA Principles > H: Managing Business & Technology Change > G: Implementing Projects & Executing Governance ABB > A: Implementing Enterprise Vision and Strategy > B: Developing Business Architecture Gaps > C: Developing Data Architecture Gaps > C: Developing Application Architecture Gaps > F: Approving Projects & Finalizing Project Plan SBB > E: Consolidating Gaps & Prioritizing projects > D: Developing Infrastructure Architecture Gaps

25 1GovEA to Deliver Business Outcomes Inputs Informs the required capability Ensures Realization of Business Vision Architecture Capability Framework Sets targets, KPIs, budgets for architecture roles Drives need for Architecture Capability maturity Outcomes Business Vision and Drivers Business needs feed into architecture Ensure Business Understanding Architecture Development Method (ADM) ADM Guidelines & Techniques Delivers new business capabilities through Project Management Office (PMO) Enterprise Capabilities Architecture Content Framework Informs the Business of the current state Enterprise Continuum & Tools Operational changes cause updates TOGAF Reference Models TOGAF Enterprise Continuum & Tools

26 Architecture Governance Iteration 1GovEA Mapping to TOGAF Architecture Context Iteration Transition Planning Iteration Architecture Definition Iteration 26

27 Components that Make Up 1GovEA Framework Technology Notation Skillsets Enterprise Architecture Enterprise Architecture Office

28 Achieving IT & Business Agility

29 ITABoK Skills + EA Framework + EA Language = Business Values of IT Integration of ISP and BSP with 1GovEA + 1GovEA Framework, Iasa ITABoK Skillsets and ArchiMate Language Increased ROI, stakeholder, business and IT values.

30 EA is the Key for Achieving Digital Government

31 Achieving Holistic Strategies through 1GovEA BUSINESS STRATEGY (BSP) TECHNOLOGY STRATEGY (ISP) Strategic aspirations Business plan Business initiatives Execution model BUSINESS PROCESSES Business functions Business relationships Business rules Domains of coherent functionality and information 1GovEA integrates ICT to business Shared KPI & Metrics between Business & ICT Hardware, storage, OS network infrastructure Middleware, databases Systems management APPLICATIONS Application programs and modules Information delivery portals Data models & query tools 31

32 Business Are & you IT Need a good To Work chef? Together Long lead time to delivery with little business impact during the interim Solution likely not well aligned with business needs Requires Enterprise unrealistically fast IT response to deliver business value Architecture Results in unsupportable targets "spaghetti" a balance IT systems and between inefficient IT IT & Architecture Business impact to deliver values

33 Decision Making Governance Structure Process 1GovEA Vision The 1GovEA Framework with its 6 Components 1GovEA will establish unified enterprise architecture to accelerate public sector service delivery transformation Architecture Domains Business Data Application Technology Buss Data App Tech General Principles Tools & Repository Repository Structure Diagrams Catalogues Methodology Initiate Assess Define Matrices Deliverables Monitor Build/Operate 1GovEA for the Malaysian Public Sector Agencies 33

34 The Vision of 1GovEA 1GovEA Vision 1GovEA will establish unified architecture to accelerate public sector service delivery for digital transformation Strategic Enablers Strategic Enabler 1 Strategic Enabler 2 Strategic Enabler 3 Top-down mandate for the institutionalisation of 1GovEA in the public sector Capability development of EA practitioners in the public sector 1GovEA adoption driven by agency s Chief Information Officer 34

35 The Mission of 1GovEA 1GovEA Mision Mission 1 Mission 2 Information sharing across ministries/agencies Architecture standardization across ministries/agencies Mission 3 Mission 4 Competency building program for knowledge, skills and attitude Integrated service delivery between G2G, G2B and G2C 35

36 EA Skills Readiness for 1GovEA Core Team 01 Provide the Architecture Team with the necessary mandate and obtain sufficient resources 02 Identify and Establish a team that is responsible to coordinate and mature the agency s EA practice 03 Build the skills and capabilities of stakeholders or practitioners that are involved in the EA practice Building an EA Practice 36

37 EA Skills Readiness for 1GovEA Core Team Fundamental Introductory course on 1GovEA - BITAF - ASOOAD - CITA-F Intermediate Specific training to develop agency s Enterprise Architects - TOGAF - ARCHIMATE - COBIT5 Expert Advanced training to develop Agency s Chief Architects - CITA-A in BDAT/S Specialization 37

38 Brief on Korea Wide Government EA Started EA for each Ministries from 2005 to 2008 as the Korea Government EA Faced silo and difficulty in connecting various Ministries and Agencies with Island of Information Since 2008, they changes the EA adoption model to become Korea Wide Government EA Integration on 15,000 System from 1,400 agencies Centralized EA Governance and Repository Citizen Centric Government Services

39 Video Case Study: Korea Wide Gov. EA

40 Turn your IT cost into more values. Business - IT Integration.

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