COACH INTERNSHIP PROGRAM APPLICATION PACKAGE APPLICATION DEADLINE JANUARY 31, 2016

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1 COACH INTERNSHIP PROGRAM APPLICATION PACKAGE APPLICATION DEADLINE JANUARY 31, 2016 We are delighted that you have decided to pursue certification and credentialing as a professional coach. As a UBC Coach, you will have the opportunity to build on your existing talents and skills; support UBC staff and faculty to achieve their personal and professional goals; and, together with over 70 Certified Coaches who form UBC s Coaching Community of Practice, contribute to the advancement of coaching in our learning, leadership and management at UBC. As a starting point, please ensure that you read and complete the forms in this package and provide the requested documentation. The package in its entirety must be received by 11:59 pm on Sunday, January 31, Your completed Coach Internship Program Application Package will contain seven (7) items: Completed and signed documents within this package: 1. Application Form 2. Manager Approval Form 3. Expectations of UBC Coach Interns Attachments 4. Your Letter of intention 5. Your Resume 6. A Letter of support from a third party (e.g., colleague, supervisor, peer, professional coach) 7. Names of three (3) contacts for references Forward your completed Application Package to Coaching@UBC in one of the following ways. By coaching@hr.ubc.ca By Campus Mail: Coaching@UBC UBC Human Resources, Organizational Development & Learning Agronomy Road Campus Mail Zone 3 By Fax: Thank you for your interest in Coaching@UBC s Coach Internship Program. Our independent selection committee will review your application and notify you of the status of your application by March 2016.

2 APPLICATION FORM Name Position Department/Unit Phone Numbers (work/ cell/ home) Affiliation (ie. CUPE 2950, CUPE 116, AAPS etc) What school are you choosing to be certified with? When is your program start date? When is your estimated program completion date? What are your options for professional development funding? What funding have you secured? What funding are you requesting from the Coach Internship program? Note about funding: views funding for this training as a shared responsibility between the Coach Interns and UBC. We expect you will access all sources of professional development funding available to you through UBC and that funding together with your request for internship funding will amount to no more than 50 to 60% of your total program cost. You are personally responsible to finance the balance of your program cost (40 to 50%). Extenuating circumstances are considered, so do not let personal financial circumstances prevent your application. For more information, please contact coaching@hr.ubc.ca I have read and understand this application. Signature

3 MANAGER APPROVAL FORM is a mobilized force of over 70 Certified Coaches offering free one-on-one coaching services to UBC faculty and staff. Our UBC Coaches come from diverse backgrounds; hold executive, academic head, faculty, director, manager, administrative support and technical positions; have widely varying subject matter expertise; and are connected to the life of the University. Our UBC Coaches understand our organizational culture and contribute to the vision and values that inform many of the commitments in Place and Promise, as well as our mid-level plans including Focus on People and the Respectful Environment initiative. In order to continue to build the capacity of the Coaching@UBC program, we are committed to supporting faculty and staff who are interested in pursuing certification and credentialing as professional coaches. Employees who provide coaching services do so on work time for a minimum of 4 hours a month as Coach Interns. This time commitment can be reduced or increased for a short period of time to ensure the coach s work is not compromised. Training for coach certification and credentialing may require your employee to take time away from work. Have you discussed each of your requirements in terms of work commitments and reached agreement? The practicum for coach certification and credentialing requires approval of a 4-hour commitment each month of paid work time for your employee to coach UBC staff and faculty through Coaching@UBC. Do you agree to this requirement? Have you discussed in what way this training may benefit your unit/department? Have you read and understood the Coaching@UBC Expectations of Coach Interns, which your employee has signed? Yes No I understand and support this application. Name of Applicant Name of Manager Signature of Manager If you have any questions, please contact Coaching@UBC at coaching@hr.ubc.ca, or

4 EXPECTATIONS OF UBC COACH INTERNS As a Coach Intern applicant, we ask that you please review the following expectations and sign below to acknowledge that you have read and understood them. As a UBC Coach Intern, you will: Remain in good standing as a student and successfully complete the requirements of your Accredited Coach Training Program. Submit your Credential application to a recognized governing body. You will be able to apply when you have completed 100 eligible client coaching experience hours. Participate in an evaluation process as required by Coaching@UBC to assess coaching competencies and readiness to coach UBC faculty and staff. When coaching proficiency is demonstrated, your Coaching@UBC online portal account will be set up and will display your coach profile, picture and availability to coach. While you are enrolled in your Coach Training Program and available to coach, you will be listed as a Coach Intern in the Coaching Portal. When you have completed your Coach Training Program and available to coach, you will be listed as a Coach Graduate in the coaching portal. While your coach type will change in the portal, you will remain a Coach Intern for the purposes of this Internship Program until you have received your ICF ACC coaching credential. When you begin coaching UBC Clients, you will be responsible to update your online portal account (personal data and coaching contracts) on a regular basis. Respond to UBC faculty and staff client requests within 2 weeks. Discuss joint responsibility of client and coach in first pre-selection meeting/discussion. Ensure that the Coaching@UBC Coach and Client Coaching Agreement is reviewed and signed by both parties at the start of the coaching relationship and that a copy of the agreement is provided to the client. Coaching for UBC clients is at no cost. For each of your clients, you will provide a minimum of six coaching sessions. Sessions typically range in length from 30 minutes to one hour. Coach a minimum of 4 hours month. Keep notes you take during your coaching sessions in a secure place. At the conclusion of the coaching engagement, either offer your notes to the client, ask permission to keep them for future reference or shred them.

5 EXPECTATIONS OF UBC COACH INTERNS (continued) Prepare client for completion and closure after 6 sessions. If you and your client agree to further coaching, create a new contract. Be familiar with and comply with the International Coach Federation (ICF) code of ethics and with UBC professional standards for coaching. Use any UBC forms requested by Coaching@UBC. Specifically, request that your client complete the online Feedback form when your coaching engagement is complete. Participate in a periodic coaching review with a mentor coach appointed by Coaching@UBC. These routine reviews may be done as audited phone calls, as Skype audio or video calls, observed in person, or recorded and submitted. Participate on a regular basis in Coaching@UBC events for UBC Coaches including: Monthly Internal UBC Coach Meetings UBC Coaching Community of Practice Meetings Professional Development sessions Maintain regular contact with Coaching@UBC and inform us about any changes that might affect your ability to fulfill this agreement. If you leave UBC prior to completing your Coach Internship, a payback arrangement may be required, based on the length of services provided I acknowledge that I have read and understood the Expectations of a Coach Intern. Name Signature