Excel Lesson 1: Microsoft Excel Basics

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1 Excel Lesson 1: Microsoft Excel Basics 1. Active cell: The cell in the worksheet in which you can type data. 2. Active worksheet: The worksheet that is displayed in the work area. 3. Adjacent range: All cells touch each other and form a rectangle. 4. Cell: The intersection of a row and a column. 5. Cell reference: Identifies the cell, and is formed by combining the cell s column letter and row number. 6. Column: Appears vertically and is identified by letters at the top of the worksheet window. 7. Formula: An equation that calculates a new value from values currently in a worksheet. 8. Formula Bar: Appears to the right of the Name Box and displays a formula when the cell of a worksheet contains a calculated value. 9. Landscape orientation: A page turned so that its longer side is at top. 10. Microsoft Excel 2010 (Excel): The spreadsheet program in Microsoft Office Name Box: Cell reference area located below the Ribbon, displays the cell reference of the active cell. 12. Nonadjacent range: Includes two or more adjacent ranges and selected cells. 13. Portrait orientation: A page turned so that its shorter side is at top. 14. Range: A group of selected cells. 15. Range reference: How the range is identified; made up of the cell in its upper-left corner and the cell in its lower-left corner, separated by a colon. 16. Row: Appears horizontally and is identified by numbers on the left side of the worksheet window. 17. Sheet tab: Tab at the bottom of the worksheet window that displays the name of the worksheet. 18. Spreadsheet: A grid of rows and columns in which you enter text, numbers, and the results of calculations. 19. Workbook: The file used to store worksheets. 20. Worksheet: A computerized spreadsheet. Excel Lesson 2: Change the Appearance of a Worksheet 1. Align: You can align the contents of a cell horizontally and vertically within the cell. 2. AutoFit: Determines the best width for a column or the best height for a row, based on its contents. 3. Border: A line around a cell s edges. 4. Cell style: A collection of formatting characteristics you apply to a cell or range of data. 5. Clear: Removes formatting applied to a cell or a range of cells. 6. Column heading: The column letter. 7. Fill: Background color. 8. Font: The design of text. 9. Font size: Determines the height of characters as measured in points. 10. Font style: Using effects such as bold, italic, and underlining to add emphasis to a font.

2 11. Format Painter: Enables you to copy formatting from one worksheet cell to another without copying the cell s contents. 12. Indent: Shifted to the right. 13. Live Preview: Shows the results of the different formatting options you can choose. 14. Merge: Combine into one cell. 15. Number format: Change the way data looks in a cell. 16. Orientation: Changing the angle at which the data is displayed. 17. Points: A unit of measurement for font height. 18. Row heading: The row number. 19. Style: Combination of formatting characteristics such as alignment, font color, and borders. 20. Theme: Preset collection of design elements. 21. Truncate: Hidden from view. 22. Wrap text: When the row height adjusts automatically to include additional lines until all the text is visible. Excel Lesson 3: Organizing the Worksheet 1. Automatic page break: Excel inserts this whenever it runs out of room on a page. 2. Copy: Duplicates the cell s contents without affecting the original cell. 3. Cut: The selected cell contents are placed as an item on the Clipboard and are removed from their original location. 4. Fill handle: Appears in the lower-right corner of the active cell or range, and is used to fill cells. 5. Filling: Copies a cells contents and/or formatting into an adjacent cell or range. 6. Footer: Text that prints in the bottom margin of each page. 7. Freeze pane: You select rows and/or columns to remain visible on the screen as the rest of the worksheet scrolls. 8. Header: Text that prints in the top margin of each page. 9. Manual page break: Insert this manually to start a new page. 10. Margins: Blank spaces around the top, bottom, and sides of a page. 11. Normal view: View used when entering and formatting data in a worksheet. 12. Office Clipboard (Clipboard): A temporary storage area for up to 24 selections you copy or cut. 13. Page Break Preview: Shows you the location of page breaks and allows you to change them easily. 14. Page Layout view: View that is helpful when you prepare a worksheet for printing. 15. Paste: Places the last item from the Clipboard into the cell or range selected in the worksheet. 16. Print area: Consists of the cells and ranges designated for printing. 17. Print title: Designated rows and/or columns in a worksheet that print on each page. 18. Scale: Enables you to resize a worksheet to print on a specific number of pages. 19. Split: Divides the worksheet window into two or four panes that you can scroll independently. Excel Lesson 4: Entering Worksheet Formulas 1. Absolute cell reference: Does not change when copied or moved to a new cell.

3 2. Formula: The equation used to calculate values in a cell. 3. Manual calculation: Lets you determine when Excel calculates the formulas. 4. Mixed cell reference: Cell references that contain both relative and absolute references. 5. Operand: A constant (text or number) or cell reference used in a formula. 6. Operator: A symbol that indicates the type of calculation to perform on operands. 7. Order of evaluation: The sequence used to calculate the value of a formula. 8. Point-and-click method: Allows you to point and click each cell in a formula rather than typing cell references. 9. Relative cell reference: Adjusts to its new location when copied or moved. 10. Sum button: Makes adding long columns or rows of numbers simple to do. Excel Lesson 5: Using Functions 1. Argument: The value the function uses to perform a calculation, including a number, text, or a cell reference that acts as an operand. 2. Date and time functions: Functions that are used to insert dates and times in a worksheet. 3. Financial functions: Functions used to analyze loans and investments. 4. Formula AutoComplete: As you begin to type a function name, this feature shows a list of functions below the active cell. 5. Function: Shorthand way to write an equation that performs a calculation.) 6. Logical functions: Functions that display text or values if certain conditions exist. 7. Mathematical functions: Functions, such as the square root and rounding functions that manipulate quantitative data in a worksheet. 8. Statistical functions: Functions used to describe large quantities of data. 9. Text functions: Functions that are used to format and work with cell contents. 10. Trigonometric functions: Functions, such as the natural logarithm, that manipulate quantitative data in a worksheet. Excel Lesson 6: Enhancing a Worksheet 1. Ascending sort: Data with letters arranged in alphabetical order (A to Z), data with numbers arranged from lowest to highest, and data with dates arranged from earliest to latest. 2. Comment: A note attached to a cell that is usually used to explain or identify information contained in the cell. 3. Conditional formatting: Highlights worksheet data by changing the look of cells that meet a specified condition. 4. Descending sort: Arranges data with letters from Z to A, data with numbers from highest to lowest, and data with dates from oldest to newest. 5. Filter: Displays a subset of the data that meets certain criteria and temporarily hides the rows that do not meet the specified criteria. Filter arrow: Appear in the lower-right corners of the column heading cells and are used to access the AutoFilter menu for that column. 6. Hyperlink: A cell in a worksheet that opens another file or page when you click it. 7. Object: Anything that appears on the screen that you can select and work with as a whole.

4 8. Picture: A digital photograph or other image file. 9. Research task pane: Provides access to information typically found in references such as dictionaries, thesauruses, and encyclopedias. 10. Screen clipping: When you take a screenshot, you can include everything visible on your monitor or a screen clipping, which is the area you choose to include. 11. Screenshot: A picture of all or part of something you see on your monitor, such as a Word document, an Excel workbook, a photograph, or a Web page. 12. Shape: Shapes, such as rectangles, circles, arrows, lines, flowchart symbols, and callouts, can help make a worksheet more informative. 13. SmartArt graphic: Enhance worksheets by providing a visual representation of information and ideas. 14. Sort: Rearranging the data in a more meaningful order. 15. Template: A predesigned workbook file that you can use as the basis or model for a new workbook. Excel Lesson 7: Working with Multiple Worksheets and Workbooks 1. 3-D reference: A reference to the same cell or range in multiple worksheets that you use in a formula. 2. Destination: The location where the data will appear after it is transferred. 3. Source: The location the data is being transferred from. 4. Worksheet range: A group of adjacent worksheets. Excel Lesson 8: Working with Charts 1. Axis: A line that establishes a relationship between data in a chart; most charts have a horizontal x-axis and a vertical y-axis.) 2. Chart: A graphical representation of data. 3. Chart area: The entire chart and all other chart elements. 4. Chart layout: Specifies which elements are included in a chart and where they are placed. 5. Chart sheet: A separate sheet in the workbook that stores a chart. 6. Chart style: Formats the chart based on the colors, fonts, and effects associated with the workbook s theme. 7. Column chart: Chart that uses bars of varying heights to illustrate values in a worksheet. 8. Data label: Text or numbers that provide additional information about a data marker. 9. Data marker: A symbol that represents a single data point or value from the corresponding worksheet cell. 10. Data series: A group of related information in a column or row of a worksheet that is plotted on the chart. 11. Data source: Chart data. 12. Data table: A grid that displays the data plotted in the chart. 13. Embedded chart: After you select a chart type and style, the chart is inserted as an embedded chart in the center of the worksheet.

5 14. Exploded pie chart: When you pull one or more slices away from the pie in a pie chart to distinguish them. 15. Legend: A list that identifies patterns, symbols, or colors used in a chart. 16. Line chart: Chart that is similar to a column chart, but where columns are replaced by points connected by a line. 17. Pie chart: Chart that shows the relationship of a part to a whole. 18. Plot area: The graphical representation of all of the data series. 19. Scatter chart: Chart that shows the relationship between two categories of data. The data points are not connected by a line because they do not relate to each other the way they do in a line chart. 20. Sparkline: Mini charts that you can insert into a cell.

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