MJF LION KESHAV PHATAK DISTRICT GOVERNOR'S QUESTIONARE

Transcription

1 MJF LION KESHAV PHATAK DISTRICT GOVERNOR'S QUESTIONARE LIONS CLUB OF CLUB NO : REGION : ZONE : PRESIDENT : SECRETARY : TREASURER : Date: ADMINISTRATION: 1. Do you hold the Meeting of the Board of Directors every month? 2. Do you maintain Minutes book for the Board as well as Closed door proceedings? If yes: (a)is the Agenda written in the beginning of recording the minutes of Board meeting? (b) Is every minute signed with date, by the Club Secretary immediately after writing and by Club President or other presiding officer of that meeting, after confirmation by the successive Board Meeting? 3. Have you received the Club properties from the last year's team? & records from the last year's team? If YES, Has it been duly acknowledged? (Copy of taking over receipt to be enclosed) Or No such document. Just Physically received the property and /or records. 4. Have you sent your Club's Activity Report, Administration Report & WMM Report till this date to the Concerned Officers? 5. Are you reading out the WMM Report in the following month's Board Meeting for the information of Board Members? 6. How many Administrative and Activity Committees are appointed? (Please attach list.) 7. What is the percentage of attendance? Board Meeting % Regular Meeting % 8. As per s Clubs International suggestion, do you encourage your member s to make up for the lost attendance? if yes, How???

2 (e.g. We encourage the members by personally calling them.) 9.Do you start, conduct and adjourn the Club Meeting as per Agenda and in time? 10.Are you informing the Board Members about the District Programs/Events and International Programs and Policies and District organized functions? 11.Do you follow Official Protocol at your Club Meeting? YOUR ZONE: 12. Have you obtained the dates of Zone Chairperson's Visits? If already taken, give dates. Z.C.Visit 1 / /2016 Z.C.Visit 2 / / Have all Zone Advisory Committee Members attended all Zone Advisory Meeting, held till date? Please Mark in the table given. 1st 2nd 3rd Zone Social Date Place President Secretary Treasurer First VP YOUR REGION: 14. Have you obtained the date of Region Chairman's Visit? If already taken, give date If already visit conducted. Date visited on / / Are all Region Meets attended by the Principal Officers of the Club held till date? Region Date Place President Secretary Treasurer First VP Leadership Staff Meeting Region Conference MEMBERSHIP: 16. What is the present Membership Strength? Type of Membership As on Today as on / / 201 Total Members Female Members ess to Members Leo to Members Family Members

3 17. Do you propose to take more Lady Members? If Yes, How many? If No, Reason/s 18. How many couples are members in the club? 19. What is your Targeted Membership Growth for the year? 20. Do you conduct orientation program at Club Level for New Member before induction? 21. Was there any droppage during this year? If YES, Reasons? 22. How many Twin Meetings / Projects have you had / planned during this year? FINANCE: 23. What does your club charge towards : a) Entrance Fee From : New Member Transfer Member Re-instated Member Rs. b) Annual Fee from : Active Member Rs. Family / Spouse Member Member Other Members Rs. Rs. 24. Is the subscription you charge, is enough to maintain administrative expenses? 25. Have all the members paid their subscription? If not, how many are yet to pay? Yes/No Unpaid 26. Have you paid the District, Multiple and International dues? 27. Is there any discrepancy about the billing of district and multiple dues? 28. Is there any discrepancy about the billing of International dues? Does your membership tally with WMMA Report you submit? 29. Have you prepared your budget & got it approved in the BOD? 30. Is the Receipts & Payments Account presented in each month's Board Meeting along with Bill? 31. Are the Administrative Expenses monitored as per the sanctioned budget? 32. a) How do you raise funds to meet the Activity expenses? b) When was the last Fund Raising Program held and what was the Gross Collection? In Collection around Rs. c) What was the expenditure for the Fund Raising Program? (In percentage to gross collection). % Rs.

4 33. Have the Activity & Administration Accounts for the year been audited? 34. Have the audited accounts for the year been approved by General Body? 35. Have the Club's Last Year's bank accounts for activities and administration been closed? If no, then whether signatories have been changed? 36. Is the minutes Book maintained for the Meeting of Board of Directors? 37. a) Is the president permitted to sanction emergency amount of expense/s without prior approval of Board? If yes, to what extent? Up to Rs. PUBLIC RELATIONS: 38. a) Do you publish your Club Bulletin? -. If Yes.When was it published this year? b) How many issues are proposed to be published? 39. Has your Club Members Addressograph been prepared? 40. Has your club's activities of current year been published in any Daily Newspaper /Weekly/Fortnightly/ Monthly Magazines? if Yes. When & Where? 41. Have your club's activities of current year been broadcast / telecast on Radio, Cable Network, Internet, etc.? If Yes. Where? 42. How many display boards have been installed by your club till date? 43. Do you maintain a Scrap Book? EXTENTION: 44. Do you have ess / Leo Club? If yes, How are they functioning? 45. Have you sponsored any s Clubs? If yes, then whether the club/clubs is / are in good standing?. 46. Are you planning to expand ism by sponsoring New Clubs? If yes, Give details. Yes/ No If Yes, Where and when 47. What are the permanent and Signature projects of your club? Give details.

5 GENERAL 48. Is there any weak project? Yes/ No If yes, how have you planned to revive the same? 49. Do you have any project funded by L.C.I.F.? Yes/ No If yes, what is the present status of that project? 50. Do you have any proposal of L.C.I.F. Grant? Yes/ No If YES, 51. What are your views about District Administration? Suggestions if any. 52. Do you want to recognize a person/organization outside ism by giving DG's Certificate (Maximum 5) FOR : LIONS CLUB PRESIDENT Name Sign SECRETARY Name Sign Encl: 1) Various Committees List 2) 3) 4) 5)