Back Office Services for Recruitment Agencies

Transcription

1 Back Office Services for Recruitment Agencies

2 " Too busy with financial admin to drive your business forward? " Are staffing worries keeping you awake at night? " "" Out-dated systems slowing you down? " Why not outsource to a cloud based service......that provides a back office team without the hassle? +44 (0) info@virtualsource.co.uk virtualsource.co.uk

3 We will take care of your routine activities......from timesheet processing through to invoicing, credit control, bookkeeping and management reporting leaving you the time and space to develop your business. We understand that your circumstances and current arrangements are unique so we tailor our back office service to the individual needs of your business with a fee structure based on your business volumes. Our back office service options include: " Timesheets and invoicing Bookkeeping and management reporting Credit control Payroll HR The cost and time savings realised through outsourcing will be considerable for many agencies. Why employ more staff and maintain an IT infrastructure when you do not need to? " Our experienced team can support the efficient running of your business whether your company is just starting up or established and looking to develop and grow. We will work closely with you to understand your business and its requirements. Together we can bring you the best cutting edge software, industry expertise and qualified staff to complete a first class outsourcing solution which enables you to focus on working on your business, instead of in your business. Benefits from working with Virtual Business Source include: Staff employment savings Removal of sickness and holiday cover No training overhead as staff changes occur Instant access to expertise and software Online operation Real time information to enable informed business decisions Value for money without losing control Back Office Services for Recruitment Agencies

4 Timesheets & Invoicing Timesheets made easy. We provide a range of timesheet and invoicing solutions but our close relationship with ETZ timesheets ensures we provide a first class, cloud based service that can save you thousands each year. The online software takes the various different stages of the paper-based timesheet process and eliminates the likelihood of errors, delays and duplication of work. Together we can streamline the whole process and offer the following benefits and features: Automated processes from start to finish. Online access anytime, anywhere and on any device. Collation of timesheets via , fax, or direct online entry. Text/ reminders to prompt temporary workers for timesheets. Timesheets can be authorised securely by electronic signatures. Handles self-billing and distribution of invoices to contractors. AWR compliance is monitored on the system to highlight crucial time thresholds. Improved accuracy with a reduction of paper and manual calculations. Provides real-time reporting of key metrics for better and quicker business planning. Seamless integrated bookkeeping with software such as Xero and Sage. Handles foreign currency with ease. Essential reports can be generated for finance providers at a click of a button. Branded to your company for a consistent professional image. +44 (0) info@virtualsource.co.uk virtualsource.co.uk

5 Payroll Services Eliminate complex payroll headaches. We are aware how complicated recruitment company payrolls can be. Payment of wages for your own staff as well as your temporary workers alongside invoicing your clients can be time consuming. Our back office service is operated by our specialist recruitment payroll team. They routinely deal with different classes and categories of staff, tax calculations, benefit allowances, holiday accruals, commissions and expense reimbursements. We deal with these complexities for you and we can eliminate all your payroll headaches. The more complex your recruitment agency staff arrangements, the more you will benefit from outsourcing your payroll to payroll experts. We are proud to offer a payroll service that includes the following: Processing of all staff payroll including consultants and temporary workers. Processing expense reimbursements, commission payments and holiday accruals. Liaising with HMRC on your behalf. Preparing P45 s for leavers. Dealing with the year end routine and issuing P60 s. Calculating CIS for those staff in the construction industry. Payment of your employees direct into their own bank accounts as a Bacs approved payroll bureau. Pensions Automatic Enrolment. Agency worker regulations compliance. By working with a payroll expert, you can be sure that you are up to date with the everchanging legislation that affects both the execution and reporting of your payroll activities. Back Office Services for Recruitment Agencies

6 HR Services Hassle free HR when you need it. Staying up to date with the obligations imposed by continuously evolving employment legislation is not optional, particularly in today s litigious culture. Making sure you stay on the right side of HR law is not only advisable; it s essential. That said, this is a tough call for recruitment companies operating on limited budgets. Ensuring your HR policies and procedures are organised and squeaky clean will not only help you prevent unwanted tribunal cases, it will also reinforce your relationship with one of your biggest assets: your staff. By adding HR to your back office service, you can be sure you re staying on the right side of employment legislation, within budget and gaining freedom to run your business. Here are just a few of the things we can help you with: Contracts of Employment. HR Policy Booklets. Staff Handbooks. Management Administrators Guides. Retained HR support solutions. Ad-hoc professional advice from our qualified HR advisors. In a nutshell, you can have your very own HR department on call, without the responsibility or expense of an in-house team. +44 (0) info@virtualsource.co.uk virtualsource.co.uk

7 Bookkeeping and Management Reporting Services Tailored to your individual needs. Where practical, we use Xero online bookkeeping software to enable you to keep your finger firmly on the financial pulse of your business at the same time as freeing you up to do what you do best - running your business. Here are 10 great reasons why adding bookkeeping to your back office service makes complete sense for you and your business: 1. Stay close to your real-time financial information, day and night, with access for unlimited users. 2. Free yourself from compliance deadlines. 3. Secure reliable back-ups as and when needed. 4. Kiss goodbye to bookkeeper holiday and sick leave pressures. 5. Benefit from complete visibility of your real-time bank balances. 6. Maximise your cashflow with automatic and reliable control; customisable invoice dates and payment terms alongside easy and effective credit control. 7. Maximise your profits by actual performance measurement against your goals and to establish your margins. 8. Fully integrated cloud based solutions. 9. KPI s and regular commentary from experts in the industry. 10..and even get a full management reporting pack every month for complete business clarity. Using online bookkeeping and accounting enables you, your authorised users and your accountant to view your live data at all times, without ever having to worry about transferring data from one person or computer to another. Whether it s raising invoices, reconciling the bank, preparing your VAT return or compiling a monthly reporting package, our bookkeeping service can be tailored to your needs. Back Office Services for Recruitment Agencies

8 A Back Office Team... Without The Hassle! Improved Business Decisions With the clarity of real time information and accessible reporting, your business decisions will be better informed. Designed and Produced by The Detective Agency Ltd. Integrated and Automated Improved accuracy with timesheet transcription issues and calculations which leads into an automated process giving you complete control. Expertise and Savings Staff cost savings with an outsourced back office enables you to focus on working on your business rather than in your business. Always Accessible Online hosted software gives you, and your staff, the freedom of access where and when it is convenient. Always Reliable Outsourcing your back office will ensure staff availability is managed to remove the need for sickness and holiday cover. Fully Supported Telephone and support delivered by recruitment payroll and backoffice experts. +44 (0) virtualsource.co.uk Virtual Business Source Ltd. The Nexus Building, Broadway, Letchworth Garden City, SG6 9BL