PowerPoint: Outside the Box

Transcription

1 PowerPoint: Outside the Box Getting Creative with Interactive PowerPoint DITC 2006 Shari Galgano Technology Resource Teacher Caesar Rodney School District Jo Ann Reynolds Library Media Specialist Dover Air Base Middle School

2 Table of Contents Interactive Presentations... 3 Making Hot Spots... 3 Adding Action Buttons... 4 Linking to a Web Page... 4 Adding a Text Box from the Control Toolbox... 5 Using Visual Basic to Make Multiple Choice Questions... 6 Creating the Question Slides:... 6 Creating the Visual Basic Programs:... 6 Linking the Macros to the Buttons... 7 Inserting Video in PowerPoint... 8 Recording Sounds and Narrations... 8 Recording on a Single Slide... 8 Narrating all Slides... 9 Adding Invisible Directions for Students... 9 Hidden Slides... 9 Captions... 9

3 Interactive Presentations It is very easy to create dynamic, interactive presentations with PowerPoint. These interactive presentations can be used by teachers to make lessons more visual and to keep students more engaged. Interactive PowerPoint games can be used to review content with students. Students can use self-paced, teacher-created interactive presentations independently to learn or review concepts. Students can create interactive presentations to demonstrate mastery. Interactive presentations can use hyperlinks, action buttons, sounds, narrations, video, visual basic programming and more. Download the Demonstration PowerPoint at: This interactive example will use hyperlinks, action buttons, video, and visual basic programming. Additional interactive features include sounds and narration. Making Hot Spots Hot spots are areas on the slide that are linked to an action such as opening a file or jumping to another slide. Hot spots are often used on maps or other graphics. Hot spots can be invisible or visible. Go to the Counties slide. Use the Freeform line tool from the AutoShapes toolbar to outline the hot spot area, in this case Kent County. After outlining the county, click the No Fill and No Line tools. Click the hyperlink icon from the toolbar (or go to Insert Hyperlink ). Click Place in This Document. Select the slide that you want to link to, in this case Kent County. Click on Screen Tip to add a pop-up message that will be displayed when you mouse over the area. Click OK. Repeat for Sussex County. View the slide show to test the hot spots.

4 Adding Action Buttons Action buttons are buttons that are added to presentations that when clicked perform a preset command. Action buttons make it easy to create a non-linear presentation. Go to the Kent County slide. Click Action Buttons on the AutoShape menu. Select the button that you want, in this case Return. Click the slide to insert the button. Size, location, color etc, can be changed. On the Action Settings dialog box, select Hyperlink to: then click on Slide from the drop down list. The Hyperlink to Slide dialog box will pop up. Click on the appropriate slide, in this case Counties. Click OK, OK. Go to Slide Show Slide Transition to turn off Advance on Mouse click. In the Task Pane under Advance Slide, uncheck On Mouse Click. Now the Action button must be clicked to advance the presentation. No other part of the slide will advance the presentation. Linking to a Web Page Hyperlinks work very much like action buttons. They can be used to link to a web site, a place in the PowerPoint presentation, another document such as a Word Document, Excel File, another PowerPoint presentation and more. Words or graphics can be used as hyperlinks. The directions below are for linking to a web site. The steps are similar for other types of linking as well. Go to the Kent County slide. Highlight the text that you want to make a link, in this case Kent County. Click the Hyperlink icon or go to Insert Hyperlink. Click Existing File or Web Site. Click the Globe icon. Internet Explorer opens. Go to the web site that you want to link to: Maximize PowerPoint. The address should now be displayed. Click OK to complete the link. Repeat for Sussex County using: View the slide show to test the hyperlinks.

5 Adding a Text Box from the Control Toolbox Adding a textbox from the control toolbox enables the text box to be typed on in slide show view. This enables the presenter to add content to a slide without ending the show. A normal textbox can only be typed on when the presentation is in editing mode. Go to View, Toolbars and click on Control Toolbox. The Control Toolbox should be displayed as a small floating toolbar. Go to the slide about Caesar Rodney (slide 6), click on the Text Box tool. Click and drag across your slide to draw a text box making it the desired size. Right-click on the text box, then click on Properties. Make the desired selections. Click on EnterKeyBehavior and set it to True on the drop down. Set MultiLine to True. These 2 changes will allow multiple lines of text to be entered in the text box by using the Enter key. The text box can now be typed in when viewing the slide show but not in editing mode. View the show to test the textbox. Other Control Text Box Properties Background Color Choose a color from a palette Background Style 0 is transparent, 1 is opaque Border Color Choose a color from a palette. Border Style 0 is no border, 1 is border Font - Change Font style and size. ForeColor - Change the Font color. Text Align 1 is left justified, 2 is centered, 3 is right justified. Feel free to experiment with other options!

6 Using Visual Basic to Make Multiple Choice Questions Multiple choice questions can be made several ways, with hyperlinks, action buttons, or visual basic programming. Adding action buttons and hyperlinks have already been covered. This section will cover an introduction to using the Visual Basic editor to create interactivity. More information about Visual Basic can be found at: Note: Security settings on the computer may need to be changed to allow the Visual Basic Macros to work. Go to Tools, Macro, Security. Set the Security Level to Medium. Click the Trusted Sources tab. Click the check box beside Trust access to Visual Basic Project. A message will ask if you want to enable macros when you open a PowerPoint containing macros. Choose Yes, but be sure the macros are from a trusted source. Be careful when downloading files from the Internet that contain macros. Creating the Question Slides: Go to slide 7. The question is already typed in the title text placeholder. The first answer (A) is already made using a custom action button. Go to the Draw toolbar. Click on Autoshapes, Action Buttons. Choose the first button, Custom. Click on the slide to make the second button. Close the Action Settings dialog box. Enlarge the button so that the answer will fit when typed on the button. Type the second answer on the button, in this case, B. Kent County. Repeat to add the other answer, New Castle County. (An easy way to add buttons is to copy and paste the first one. The buttons will be a consistent size this way. The text is the only thing that has to be changed.) Creating the Visual Basic Programs: Go to Tools, Macro, Visual Basic Editor The Visual Basic editor opens in a new window. The right side of the window will be gray. Go to Insert, Module. Our 2 macros will be typed in the blank white area. First, type the code for the wrong answer. The message that you want to be displayed during the presentation is typed in the quotes. Fell free to personalize this message to meet your needs. Sub Wrong() MsgBox ("Sorry, that's not the right answer. Please try again.") End Sub Press the enter key after EndSub Type the code for the correct answer. The code is similar to the wrong answer code. The SlideShowWindows(1).View.Next line will advance the slide show to the next slide. Sub Right() MsgBox ("Good, that's right!") SlideShowWindows(1).View.Next End Sub

7 The Visual Basic Editor Module should look like the graphic below. Click on the View PowerPoint icon at the upper right of the screen. Save the presentation to save the macros. Linking the Macros to the Buttons Go to the question slide (slide 7). Select the button with the correct answer. Go to Slide Show, Action Settings. Click the radio button beside Run Macro. From the drop down choose Right. Click OK. Select the buttons with the wrong answers and follow the above procedures. Choose Wrong from the drop down. Click OK. Try out the buttons by viewing your slide show. Clicking the wrong answer in the presentation will display the following message: Clicking the correct answer will display the following message: If you have additional questions, repeat linking the macros with the answers.

8 Inserting Video in PowerPoint Video clips can be a good way to keep students engaged. Additionally, using video in the classroom addresses multiple learning styles. If you have a service such as United Streaming, video clips can easily be downloaded to your computer and then inserted into a PowerPoint presentation. If you don t have United Streaming it is harder to find good educational video clips. Recently, Google and Yahoo have added a video search to their sites. Be aware that not all videos are appropriate for students! Try news sites as another source for video clips. Go to the Yahoo ( Click on Video on the top tab. Search for a video about the Punkin Chunkin event held in Sussex County Delaware. Find a video that can be inserted into PowerPoint. Click the link under the video. o AVI o MOV (older versions only) o MPG o WMV o ASF Right-click Play Video. Choose Save Target As. Save the video to the desktop. Return to the slide show. Go to the Events in Sussex County slide (slide 8). Go to Insert, Movies and Sounds, Movie from File. Browse to the desktop to find the downloaded movie. Click OK. A message will ask how you want the video to start. Choose Automatically or When Clicked depending on your preference. The video can be moved and sized. Clarity will be lost if the movie is enlarged a lot. View the slide show to try the video clip. Recording Sounds and Narrations In addition to inserting sound clips that are already digitized on your computer you can also record sounds or narration to insert into a PowerPoint presentation. Your computer must have a sound card and a microphone. Before trying to record within PowerPoint go to Start, All Programs, Accessories, Entertainment, Sound Recorder. Try recording your voice and playing it back to be sure your recorder is working properly. Recording on a Single Slide Go to the slide you want the recording on. Go to Insert, Movies and Sounds, Record Sound. Record the sound or narration that you want on the slide. Click OK. The sound will play when the speaker icon is clicked during the presentation.

9 Narrating all Slides Go to Slide Show, Record Narration. Adjust settings as needed. Click OK. You will be prompted as to whether you want to begin narration from the present slide or from the first slide. Make your selection. Narrate the presentation. To go to the next slide, click your mouse button or press the spacebar on your keyboard. Complete the narration for all your slides. Press the Escape button on your keyboard to exit the narration. You will be prompted as to whether you want to save the timing with each slide. Click Yes for the presentation to run automatically. Click No to only accept the narration but not the timing. The narration will play automatically when you view the presentation. Adding Invisible Directions for Students When making a template for students to use, consider adding directions in the form of hidden slides or captions that appear off of a slide. In both cases the directions are visible to the student while they are working on their presentation but not visible when presented. This is a good way to differentiate instruction. By creating more than 1 template students can receive different information based on their readiness. Hidden Slides Select the slide(s) that you want to hide, possibly directions for students to follow. Go to Slide Show, Hide Slide. The Hidden Slide icon will appear on the slide number. The slide will be visible in editing mode but will not be seen when viewing the slide show. Make sure to Explain why your species is endangered. Discuss ways that we can help protect this animal. Captions Insert Text Boxes or Callouts off the edge of the slide to provide directions to students that won t be visible when presented or printed. Changed the Zoom percentage so that the directions are visible to the student when editing.