May RefWorks Basics Using Write-N-Cite III for Windows

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1 Write-N-Cite allows you to write your paper in Microsoft Word and insert temporary citation placeholders directly from RefWorks with the click of a button. Then, Write-N-Cite will create your in-text citations and your bibliography (based on your citation placeholders) and add it to your paper! Write-N-Cite requires you to download a small (free) program that provides access to an abbreviated version of your RefWorks account while you are working in MS Word. You won't be able to add, edit or delete references, but you will be able to search, view and cite them. If your campus network won't allow you to download and install programs, use One Line/Cite View to generate a bibliography. There are three versions of Write-N-Cite available: - a version used on the Mac - version 2 for - version III for which uses a single document, works with MS VISTA and Word 2007 and allows for working offline. This tutorial covers Using Write-N-Cite III. Slide 2 Text Captions: The first thing you'll need to do is download Write-N-Cite III to your PC. Select Tools, then Write-N-Cite to download the Write-N-Cite plug-in. Slide 3 Slide 4 Page 1 of 22 RefWorks 2008

2 Slide 5 Slide 6 Slide 7 Text Captions: After you save the plug-in to your computer you will need to install it. Slide 8 Page 2 of 22 RefWorks 2008

3 Slide 9 Text Captions: Save the install file to your computer... Slide 10 Slide 11 Text Captions: During the installation process, you'll need to select the Allow Working Offline option if you wish to use Write-N-Cite III without being connected to the internet. This option is disabled by default and you cannot include the offline feature once the plug-in is installed (without re-installing it). Slide 12 Text Captions: Write-N-Cite III installs a button within your Microsoft Word. Click on it to start Write-N-Cite. You can also start Write-N-Cite from the icon on your desktop or your programs menu. Page 3 of 22 RefWorks 2008

4 Slide 13 Text Captions: If you are on-site, you'll be brought directly to your Organization's login page. If you are off-site, you'll be prompted to enter your group code first (users logging in through a proxy server will need a special configuration. Check with your local RefWorks Administrator for this information). Log in to Write-N-Cite with your RefWorks login name and password. Slide 14 Text Captions: You can select Always on Top if you want Write-N-Cite to always display over Microsoft Word. If you have a draft document started with Write-N-Cite v.2, you will need to first convert it to a Write-N-Cite III document from the Tools area (if you are starting a new paper, you do not have to convert anything -- just start typing your document). Slide 15 Text Captions: To convert an older version 2 draft document, select Convert to Write-N-Cite III Document (remember, this is for draft documents with the temporary citation placeholders created using Write-N-Cite v.2 -- not for formatted documents). Slide 16 Text Captions: Once you've converted your document (which we are not going to demonstrate), or if you don't have a document to convert, you are ready to start using Write-N-Cite III. Page 4 of 22 RefWorks 2008

5 Slide 17 Text Captions: Write-N-Cite opens and displays all your references. If you want to use just the references from a specific folder, select View from the toolbar and then Folder. Slide 18 Slide 19 Slide 20 Text Captions: You can also conduct a search to locate the references you want to use. The folder name will appear here. Page 5 of 22 RefWorks 2008

6 Slide 21 Text Captions: Let's begin writing our paper. We will drag Write-N-Cite out of the way. Slide 22 Slide 23 Slide 24 Text Captions: We are now ready to insert our first temporary citation placeholder... When you're ready to insert a citation, simply click on the Cite link next to the reference you want to use. Page 6 of 22 RefWorks 2008

7 Slide 25 Slide 26 Text Captions: Write-N-Cite has inserted your temporary citation into your paper. Remember -- we're just inserting temporary citations now -- they will be formatted properly when you have selected the output style for your bibliography. You can preview how your formatted citation will appear, make modifications to the citation, or delete the citation from your paper by using the Citation Editor. Slide 27 Text Captions: Select a target output style to preview your citation... Slide 28 Page 7 of 22 RefWorks 2008

8 Slide 29 Slide 30 Slide 31 Slide 32 Text Captions: Here's how the in-text citation will look when formatted... Besides previewing the citation, we can modify it (or even hide it completely). Let's add the word "in" before the author's name... Page 8 of 22 RefWorks 2008

9 Slide 33 Slide 34 Text Captions: Notice the preview is now updated with your change. Make sure you add any spacing and punctuation... This particular style includes page numbers. We can modify those as well. (Note: If your output style does not include page numbers in the in-text citation, you cannot add them here, use the Text After option). Slide 35 Slide 36 Text Captions: Click on Save to Word to keep your citation changes. Page 9 of 22 RefWorks 2008

10 Slide 37 Text Captions: You can see that your temporary citation placeholder has been updated with some code (called switches) to include the modifications made in the Citation Editor. Let's continue writing... Slide 38 Slide 39 Text Captions: When you're ready for the next citation, follow the same steps as before. Slide 40 You can add (and edit) multiple citation placeholders at the same time...just click on the cite links for all that you want to cite together. Page 10 of 22 RefWorks 2008

11 Slide 41 Slide 42 Text Captions: When you've finished writing your paper, name it and save it. Slide 43 Slide 44 Page 11 of 22 RefWorks 2008

12 Slide 45 Slide 46 Slide 47 Slide 48 Page 12 of 22 RefWorks 2008

13 Slide 49 Slide 50 Slide 51 Text Captions: To format your paper and in-text citations, click on the Bibliography button. Slide 52 Page 13 of 22 RefWorks 2008

14 Slide 53 Text Captions: Select the output style you want (you will need to make sure you have added the output style to your list of favorites in your RefWorks account using the Output Style Manager). After selecting your output style, click the Create Bibliography button. Slide 54 Slide 55 Text Captions: Drag Write-N-Cite III out of the way so you can view you formatted paper. Slide 56 Page 14 of 22 RefWorks 2008

15 Slide 57 Text Captions: If you want to make changes or add additional in-text citations, simply return to Write-N-Cite III and add them. When you're done you can re-format the paper. Watch how we add temporary citation placeholders to the already formatted paper and then re-format it... Slide 58 Slide 59 Slide 60 Page 15 of 22 RefWorks 2008

16 Slide 61 Slide 62 Slide 63 Slide 64 Page 16 of 22 RefWorks 2008

17 Slide 65 Slide 66 Slide 67 Slide 68 Page 17 of 22 RefWorks 2008

18 Slide 69 Slide 70 Text Captions: The formatted bibliography and in-text citations have been updated. Let's take a quick look at how you can use Write-N-Cite III to work offline... Slide 71 Text Captions: In order to work offline, you must first download your RefWorks database to your computer. Anytime you make changes to your RefWorks account, you will want to download a new update for offline use. RefWorks does not automatically send changes to your offline version of Write-N-Cite. Select Tools, Create/Update Offline Database to download your references. Slide 72 Page 18 of 22 RefWorks 2008

19 Slide 73 Text Captions: Click the Create button to start the download process. Slide 74 Text Captions: Once the download has completed, you are free to disconnect from the internet and work offline. Click on the Work Offline option... Slide 75 Text Captions: Drag Write-N-Cite out of the way to work on your paper... Slide 76 Page 19 of 22 RefWorks 2008

20 Slide 77 Text Captions: Write-N-Cite III works the same way offline as it does online -- so insert temporary citation placeholders the same way. Slide 78 Slide 79 Slide 80 Page 20 of 22 RefWorks 2008

21 Slide 81 Slide 82 Text Captions: You format your paper as you would if you were online - - you can even change styles (as long as they are in your Output Style Manager!). Slide 83 Slide 84 Page 21 of 22 RefWorks 2008

22 Slide 85 Slide 86 Text Captions: Isn't that great? Also, RefWorks "remembers" how you last used Write-N-Cite. So, if you close out of it and re-open it later -- Write-N-Cite will open in offline mode. Simply uncheck the Work Offline option to be connected online. There are a few other features in the Tools area you should know about... Slide 87 Text Captions: Display Unformatted Citations takes your formatted paper and "unformats" it. It removes the bibliography and turns the formatted in-text citations back into temporary citation placeholders. Revert to WNC v.2 Document converts a Write-N-Cite III document to an unformatted version 2 document. This allows you to share it with Mac users or users who still use Write-N-Cite v.2. Remove Field Codes takes out all the Write-N-Cite III coding from your formatted paper (which you cannot see, but is in your Word document). This option converts your paper to plain or static text. Once you remove the field codes you can no longer format your paper. Slide 88 If you want to learn another way to include citation placeholders or if you're a Firefox or Linux user, close this module and click on Using One Line/Cite View from the menu. Page 22 of 22 RefWorks 2008

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