Electronic Data Interchange Implementation Guide

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1 Electronic Data Interchange Implementation Guide ANSI X12 Page 1 of 12

2 Hill- Rom EDI Trading Partner Information Hill-Rom EDI Contact: Judy Murrell Phone Number: Address: Fax Number: Hill-Rom VAN: Sterling Commerce Connect Note: SFTP or FTP is another option ANSI X12 Transaction Sets: Separator * 2A Sub- Separator > 3E Segment Terminator ~ 7E Hill-Rom Trading Partner ID: 12 / Production 12 / SFTP Testing NOTE: Hill-Rom is a global company and we may potentially send special language characters. Page 2 of 12

3 850 PURCHASE ORDER DATA SEGMENT SEQUENCE Summary Segment ID Name Required ST Transaction Set Segment Mandatory BEG Beginning Segment for Purchase Order Mandatory CUR Currency Optional REF Reference Number Conditional PER Administrative Communication Contact Optional FOB F.O.B. Related Instructions Optional ITD Terms of Sale/Deferred Terms of Sale Optional N9 Reference Identification Optional MSG Message Text Conditional N1 Name Conditional N3 Address Information Conditional N4 Geographic Location Conditional Segment ID Name Required PO1 Baseline Item Data Mandatory PID Product/Item Description Optional DTM Date/Time Reference Mandatory MSG Message Text Conditional N1 Name Conditional N2 Additional Name Information Conditional N3 Address Information Conditional N4 Geographic Location Conditional Segment ID Name Required CTT Transaction Totals Optional AMT Monetary Amount Optional SE Transaction Set Trailer Mandatory Page 3 of 12

4 ST ST Transaction Set ID M ID 3/3 850 Purchase Order ST Transaction Set Control Number Internally Assigned Number M AN 4/9 ST*850* BEG BEG Transaction Set Purpose Code M ID 2/2 00 Original BEG02 92 PO Type Code M ID 2/2 BK Blanket SA Stand-Alone Order DR Direct Ship RL Release Order BEG Purchase Order Number M AN 1/22 BEG Purchase Order Date YYYYMMDD O DT 8/8 BEG*00*SA*123456** CUR CUR01 98 Entity Identifier Code M ID 2/3 BY Buying Party CUR02 92 Currency Code USD United States Dollars EUR Europe Euros CAD Canadian Dollars M ID 3/3 CUR*BY*USD Page 4 of 12

5 REF REF Reference Identification Qualifier C ID 2/3 CO Direct Ship Customer Order Number OI Original Invoice Number (Blanket PO) REF Reference Identification Order Number C AN 1/30 REF*CO*SH NOTE: Used for drop ship orders or hot releases to a blanket purchase order. PER PER Contact Function Code BD Buyer PER02 93 Name O AN 1/60 Buyer Name PER Comm. No. Qualifier TE Telephone PER Comm. Number O AN 1/80 Phone Number PER Comm. No. Qualifier FX FAX PER Comm. Number O AN 1/80 Fax Number PER Comm. No. Qualifier EM PER Comm. Number O AN 1/80 PER*BD*Riley, Dawn M*TE* *FX* * EM*Michelle_Riley@Hill-Rom.com Page 5 of 12

6 FOB FOB Reference Identification Qualifier BP Paid By Buyer PS Paid By Seller FOB Description O AN 1/80 FOB*BP**FOB Ship Point ITD ITD Terms Type Code 01 Standard ITD Terms Basis Date Code O ID 1/2 3 Invoice Date ITD Description O AN 1/80 ITD*01*3**********NET 30 DAYS N9 N Ref. Id. Qualifier C ID 2/3 L1 Letters or Notes N Ref. Identification Special Instructions C AN 1/30 N9*L1*Special Instructions NOTE: One or more occurrences of the MSG segment are used with the N9 segment. Page 6 of 12

7 MSG MSG Free-Form Message Text C AN 1/264 MSG*THIS ORDER HAS SPECIAL INSTRUCTIONS N1 N Entity ID Code C ID 2/3 ST Ship To BT Bill To VN Vendor N Name C AN 1/60 Free-form Name N ID Code Qualifier C ID 1/2 92 Assigned by Buyer or Buyer s agent N ID Code Code identifying a party or other code C AN 2/80 N1*BT*Hill-Rom, Inc.*92*99632 NOTE: The ST will only be used for direct shipment to a Hill-Rom customer. Purchase Orders that ship to Hill-Rom will provide the ST at the detail level. N3 N Address Information C AN 1/55 N Address Information C AN 1/55 N3*1069 State Rt 46 E Page 7 of 12

8 N4 N City Name C AN 2/30 N State Code C ID 2/2 N Postal Code C ID 3/15 Zip Code (5 or 9 digits) N Country Code C ID 2/3 N4*Batesville*IN*47006*US PO1 PO Assigned Identification M AN 1/20 Purchase Order Line Number PO Quantity Ordered M R 1/15 PO Unit of Measure Code M ID 2/2 PO Unit Price M R 1/17 PO Product/Service ID Qualifier VN Vendor s Item Number PO Product/Service ID Vendor s Item Number PO Product/Service ID Qualifier M ID 2/2 IN Buyer s Item Number PO Product/Service ID M AN 1/48 Buyer s Item Number PO Product/Service ID Qualifier PT Print or Drawing PO Product/Service ID Drawing Number PO Product/Service ID Qualifier C ID 2/2 DR Drawing Revision PO Product/Service ID Drawing Revision PO Product/Service ID Qualifier AV Additional ID Mfg Assigned PO Product Service ID Upholstery Color PO Product Service ID Qualifier AV Additional ID Mfg Assigned PO Product Service ID Laminate Color Page 8 of 12

9 PO Product Service ID Qualifier AV Additional ID Mfg Assigned PO Product Service ID Finish Color PO Product Service ID Qualifier AV Additional ID Mfg Assigned PO Product Service ID Internal Intrastat Code PO1*1*4*EA*61.80**VN*3583*IN*P325*PT*61*DR*6*AV*RED*AV*WHITE*AV*BLUE*AV*10A NOTE: Max use 100,000. Multiple PID segments can be used in association with each occurrence of the PO1 segment for special product notes. PID PID Item Description Type O ID 1/1 F Free-Form PID Description Item Description C AN 1/80 PID*F****Label Foot Clear DTM DTM Date/Time Qualifier C AN 3/3 002 Delivery Requested DTM Date YYYYMMDD C DT 8/80 DTM*002* Page 9 of 12

10 MSG MSG Free-Form Message Text C AN 1/264 MSG*Deliver to Door D16, Hill-Rom Distribution Center, Country Road 300 East, Batesville, Indiana NOTE: Max use 100. Multiple MSG segments can be used in association with each occurrence of the PO1 segment. Notes may contain delivery instructions for each PO1 part. Other part specific notes or instructions may be included as well. N1 N Entity ID Code C ID 2/3 ST Ship To N Name C AN 1/60 Free-form Name N ID Code Qualifier C ID 1/2 92 Assigned by Buyer or Buyer s agent N ID Code Code identifying a party or other code C AN 2/80 N1*ST* Ritter Plant East End*92*99632 NOTE: Hill-Rom s system allows for multiple shipping locations per Bill To item number. Unless the PO is a direct ship order, there will be one occurrence of this segment per line item. Page 10 of 12

11 N2 N Address Information C AN 1/55 N Address Information C AN 1/55 N2*Dock R33 NOTE: Hill-Rom s system allows for multiple shipping locations per Bill To item number. Unless the PO is a direct ship order, there will be one occurrence of this segment per line item. N3 N Address Information C AN 1/55 N Address Information C AN 1/55 N3*Co. Rd. 300 East*Door R33 NOTE: Hill-Rom s system allows for multiple shipping locations per Bill To item number. Unless the PO is a direct ship order, there will be one occurrence of this segment per line item. N4 N City Name C AN 2/30 N State Code C ID 2/2 N Postal Code C ID 3/15 Zip Code (5 or 9 digits) N Country Code C ID 2/3 N4*Batesville*IN*47006*US NOTE: Hill-Rom s system allows for multiple shipping locations per Bill To item number. Unless the PO is a direct ship order, there will be one occurrence of this segment per line item. Page 11 of 12

12 CTT Summary CTT Number of Line Items Total Number of Purchase Order Lines (Segment PO1 occurrences) O N0 1/6 CTT*1 AMT Summary AMT Amount Qualifier Code O ID 1/3 TT Total Transaction Amount AMT Monetary Amount Total Cost of Purchase Order O R 1/18 AMT*TT* SE Summary SE01 96 Number of Included Segments M N0 1/10 Total Segments in Transaction, including ST and SE SE Transaction Set Control Number Internally Assigned Number M AN 4/9 SE*19* Page 12 of 12

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