Self-Service Banner Faculty Manual. Banner 8

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1 Self-Service Banner Faculty Manual Banner 8 Spring 2010

2 Table of Contents: Printing Class Roster... 7 Entering Grades... 9 Entering Attendance Viewing Student Assessments Viewing Student Holds Viewing Student Degree Audit Entering Syllabus Online ing Entire Class ing All Advisees

3 There are two ways to work in Banner via INB - Internet Native Banner, or SSB - Self- Service Banner. This booklet will show you the basics of using SSB. From any web-enabled computer, point your browser to the SUNY Orange Home Page. Click on any MySUNYOrange link from the College home page.. On the next screen you will see a table with three columns. The first column has a Log In link for Banner, and it is titled My College Information (Self-Service Banner). Click the link that says Log in here in the first column: 3

4 The next screen you see will be the Banner login page. You will need your Banner ID (Axxxxxxxx) and PIN. Your Banner ID can be obtained from the Registrar s Office. If this is the first time you logged into SSB, your PIN will be your birth date in the mmddyy format. Enter your Banner ID and PIN, and click Login. Your Banner ID begins with a capital A. The first time you enter the secure area of Banner Self-Service, your PIN will expire and prompt you to enter a new PIN. You will also be prompted to enter a security question. Enter your Old PIN and then a New PIN. Choose a PIN you will remember. It MUST be six digits (numbers) long. After entering your new PIN, Click Change PIN. 4

5 Choose a question that is easy to remember but unique to you, such as What city were you born in? or What High School did you attend?. Enter your security question and answer, and then click Submit. After changing your PIN, you will be presented with a screen asking you to fill out NY Alert Information. This information is not kept on campus for college use. It is transferred to NY State s Emergency Alert system for emergency notifications only and will not be used by SUNY Orange to contact you for any purpose. Check the box and proceed through the screens. You will be asked to enter a non-college address and non-college phone number to send emergency alerts. When finished you will be presented with the following screen on which you can check the data privacy statement. Click Register me with NY Alert and you are done. 5

6 Next you will be presented with the Faculty Main Menu for Self-Service Banner. If you have ever been a student at SUNY Orange, you will also have a Tab that says Student and Financial Aid. Please note: Your menu may differ slightly from the one displayed here. 6

7 Printing Class Roster, Entering Grades, and Recording Attendance: These tasks can all be accomplished from the Faculty Services Tab. Please click Term Selection select a term from the drop down box. This term will be used for all term-related pages you select in Faculty Self-Service. Printing your class roster can most easily be done by choosing Summary Class List or Detail Class List. If you are teaching more than one class, you will see a drop-down box to choose your class (CRN). 7

8 You will see a screen similar to the following. From this page click PRINT to print out your class roster. You will need to do this by the first day of class, and then again in two weeks. Save these printouts as you may have to submit names to the Registrar of students who have been dropped from the system. If you have a large class all students may not be listed on the first page. You will have to click on the second set of numbers located on the bottom of the page in order to display the next group of students. Current Record Set:

9 To Enter Grades from the drop-down menu next to each student name (student names have intentionally been hidden in all screen shots), choose the grade you would like to enter. If the student is receiving a grade of F for W, the Last Attend Date field must be filled out, otherwise it can be left blank. Please be sure to enter a grade for each student. SUNY Orange has implemented a 60 minute time out for this page. If you reach the time limit without clicking the Submit button, your changes will not be saved. To avoid this, you should click the Submit button often. 9

10 To Enter Attendance Daily class attendance should still be recorded manually in your record books. Banner is used to submit a status of attendance as of a particular date or dates each semester. You will use the Last Attend Date box when recording attendance, and specific instructions on how attendance should be recorded in Banner will come from the Registrar. 10

11 Viewing Student Assessments: Please click on the Student Information Link from the Faculty Service Tab. Near the bottom of the menu you will see a link for View Test Scores. Next you will see a screen to choose the student you wish to view. You can enter the student s Banner ID, or search for the student s name and ID. You can use a percent sign, %, as a wildcard for searching. For example if you were searching for Mickey Mouse, you would enter mou% for the last name, and mic% for the first name. 11

12 Select the student from the list and click Submit. You will see the student s test scores displayed. Viewing Holds: The View Holds Link is located under the Student Information Tab (under Faculty Services Tab). If you have not yet entered a student s information, you will be prompted to enter a Student s ID or to search for one. 12

13 You will be presented with the screen below if the student has any holds. Viewing Student Degree Audit: From the Faculty Services Tab, click on the Student Information Menu, select Degree Evaluation, and then select a Term. 13

14 Next you will see a screen to choose the student you wish to view. You can enter the student s Banner ID, or search for the student s name and ID. You can use a percent sign, %, as a wildcard for searching. For example if you were searching for Mickey Mouse, you would enter mou% for the last name, and mic% for the first name. Click on Submit. Click on Generate New Evaluation. Click on Additional Information to see what courses they are registered for which are not applicable for their major. Click on Detail Information to see entire degree audit. 14

15 Entering Your Syllabus Online: Please click on the Syllabus Information Link from the Faculty Service Tab. If you are teaching more than one class, select a class from the drop-down menu, or enter the CRN directly. You will then see the following screen where you can enter syllabus information for your course. If you have a companion site URL, you can enter that as well. 15

16 After submitting, you will receive a message stating the syllabus information has been updated successfully. Students doing a course search will now see a link stating that the syllabus is available on the web. When the link is clicked the syllabus information you have entered will display. Please check with your department chair about what information should be included in your syllabus. Click Syllabus Available and the information to the right will be displayed. 16

17 ing Your Entire Class: Please click Detailed Class List from the Faculty Services Tab. Scroll down to the bottom of the form and click Display List. The screen will refresh and you will need to scroll down to the bottom to see the list of student addresses. You can highlight the entire list, and from the Menu Bar, Click Edit, Copy. You will then paste this information into your mail client in the BCC field. Using the BCC field protects the addresses from being viewed by other recipients. ing All Advisees: Please click Student Information Menu from the Faculty Services Tab. Click the Advisee Listing link. You may be prompted to select a Term. Scroll to the bottom of the form and click Display List. The screen will refresh and you will need to scroll down to the bottom to see the list of advisee addresses. You can highlight the entire list, and from the Menu Bar, Click Edit, Copy. You will then paste this information into your mail client in the BCC field. Using the BCC field protects the addresses from being viewed by other recipients. 17

18 If you get lost while navigating, click SITE MAP in the upper right hand corner. The menu items, pages and titles will be displayed in an expanded hierarchical picture. Click Show Details see an more granular list of the menu choices. This view may make it easier to find what you are seeking. Click SITE MAP again to close this view. 18