Panopto Lecture Capture User Guide

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1 Panopto Lecture Capture User Guide The Panopto Lecture Capture system is a flexible and easy-to-use presentation capture platform that lets users capture, edit, stream, archive, and share recordings (video, audio, PowerPoint, and screen capture) that preserve critical knowledge. This rich media video capture software cannot only be installed and used on campus classroom but also locally on your computer at home and in the office. Log into Panopto Server Account To log into Panopto account: Using any supported browser, go to Under the User Login section, be sure that MyVWCC is selected next to Login using in the drop down list Enter Username and Password. Use your MyVWCC (Blackboard) user name and password (e.g. yc253). It is the one you are using to login to your SIS account/blackboard. Note: Faculty and course instructor can use the Panopto Building Block to deploy their recordings directly into their course in Blackboard. In order to do so, they need to provision their course in Blackboard and then access the provisioned course folder in their Panopto account (details about how to provision Blackboard course are listed later in this document). VWCCC elit 1

2 You will see the course folder which you provisioned under My Folders. By default, the recorded sessions within the course folder will be accessible for the students in that particular course. Instructors do not need to manually make the recorded session Public any more. Once you have logged into your Panopto account, you will be able to: VWCCC elit 2

3 Click the All Sessions button to view all recorded sessions which have been made public or created by you. Click the My Folders button and select your folder from the list. Change a folder s properties, such as click on Share button to make a folder public (all recordings under that folder will be made public to users). Click on your account name (e.g. Carrie Halpin) and select User Settings to change your personal information. To receive a notification from the Panopto server that the recorded session uploading is completed and the link to access the uploaded recording, you must complete the following steps: Go to User Settings under you user account (e.g. Carrie Halpin) Check Send me notifications when sessions finish encoding VWCCC elit 3

4 Download Panopto Recorder The Panopto Recorder is very small and very easy to install. It can only be installed on computers using Windows 7 and up operating systems and OSX 10.8 or higher. Your office or personal computer should also have a large amount of free drive space to capture your video/recording. To record a lecture, you need to download the Panopto Recorder which is located at the top-right corner of the page. Based on the type of operating system you are using on the computer, select the appropriate recorder download button. Do not download the remote recorder. VWCCC elit 4

5 If you are using Firefox, click on Save button to save the Recorder in your computer downloads and double click on PanoptoRecorder.exe from your computer to install the Recorder. If you are using other browsers, then follow the usual process steps for downloading a file and opening the file to install it as a program file. Record a Lecture Record a Panopto session using MyVWCC account Open Panopto Recorder from Start > Programs > Panopto > Panopto Recorder. If you are in a campus classroom, you will find a short-cut icon Panopto that you may use to open the Panopto Recorder. Open the Panopto Recorder on your computer and click Log in with MyVWCC VWCCC elit 5

6 Use your MyVWCC username and password to log into MyVWCC account. Once the Recorder opens, you will be taken to the Create New Recording tab. Before starting to record a lecture, you need to configure the Panopto Recorder settings by clicking the Settings Tab. Under System Settings: Recording Directory: This is the directory on the recording computer where all of the raw data will be stored. Upload when recorder is closed: This allows recordings to be uploaded even while the Recorder is closed. VWCCC elit 6

7 Under Application Settings: Automatically Upload Recordings: This setting allows you to tell the recorder to upload video data as soon as the recording has ended. You may wish to uncheck this box if you want to wait until you have a faster connection before uploading. Recommendation: Leave every setting at default. Show Help Messages: This setting will enable or disable the Help messages in the highlighted area at the top of the Panopto Recorder. Minimize When Recording: This setting will automatically minimize the Panopto Recorder when you start your recording. Notify me when a viewer asks a question: This setting will enable a pop-up window on the recording computer notifying you when a viewer asks a question during a live broadcast even if the recorder is minimized. Click Save if you make any changes to System Settings. Under Create New Recording, click the down arrow to select which folder you want the completed recording session to upload to within your Panopto account. Click Add New Session to record a new session within that particular folder. VWCCC elit 7

8 The default setting will assign the new session s title in the format Wednesday, November 13, 2014 at 3:00pm. We recommend that you change the title to make it more specific. After you have created a new session to record, you may select the devices which you wish to use for the recording. These devices may include cameras, audio inputs, screen capture, and PowerPoint. To select the device you wish to use in your recording, simply select it from the drop down list. Note: Keep the Quality as Standard. During recording, you can add or remove addition devices (Screen capture, PowerPoint, secondary cameras) at any time. From the drop down list next to Audio, select the audio device that you wish to use for recording. After you have selected the device you would like to use, you can test it by using the Audio Level Meter. The meter should rise and fall as you speak to indicate the volume of your recording or if it is recording any sound. VWCCC elit 8

9 To adjust screen capture resolution, click the drop down menu to the right of "Max Resolution" and select the resolution you desire. You can also adjust the bit and frame rate per second by dragging the sliders shown below. Click Apply to save changes. Note: We recommend that you leave the setting as default. You can include PowerPoint presentations in your recording. To do this, select the Capture PowerPoint source in the left-hand column and it will add a tab to the right-hand window for your PowerPoint file. This box will allow you to open a PowerPoint (.ppt or.pptx) file or, if PowerPoint is already running, it will allow you to include the presentation that is open. You can open a presentation at any time during your recording or open several presentations before starting the recording. If you wish to capture what is being displayed on your computer screen, you will need to select Capture Screen in the left-hand panel. This will allow you to capture everything being displayed on your screen so it will be included in the final video. To record a PowerPoint presentation, click on Open a Presentation to browse for the PowerPoint file that you wish to present. PowerPoint will automatically open and a thumbnail of the first slide will be presented in the right-hand window. You will see a pop-up window that asks if you want to start recording after the PowerPoint file opens; if you are not ready to start the recording, click No. VWCCC elit 9

10 Once you are satisfied with the devices and settings you will be using, click on Record to begin the lecture capture recording process. Click on Pause button to stop recording during a presentation so that you can skip time periods that you don't want to be included in the final version of the recording. For example if you take a break during a recording, simply press Pause when the break begins to temporarily stop recording. Click Resume after the break is over to continue recording. VWCCC elit 10

11 Click on the Stop button once you have completed the session. A Recording Complete pop-up window will display to inform you that you will be taken to the Recording Status tab. Click OK. The Recording Status tab will show you several things: Currently Uploading Recordings: This is where you can monitor your recordings as they are sent to the Panopto server to be processed. Depending on the progress of your recording, you may choose to Upload, Pause, or Delete your recording here. If your Recorder settings are configured to Automatically Upload Recordings and you have a recently completed recording, you will be able to monitor your recording as it uploads. The green bar on top will show the progress of your upload and the orange bar at the bottom will show that your file has been verified after uploading. If you do not have the recorder set to Automatically Upload Recordings, every finished recording will be in a paused state by default. To begin the upload, click on the Upload button. You may also choose to delete your recording by clicking on the Delete button. Note: Do not shut down your computer until the upload progress meters have completed. Note: Clicking Delete, ONLY deletes the recording from the local hard drive and not from the Panopto server. To delete the recording from the Panopto server, you need to go to your Panopto server account at Uploaded Recordings: Once a recording has been uploaded, it will move to the Uploaded Recordings section at the bottom of the page. You will be able to find information on the recording's folder and session name, the date and time it was recorded, the length of the recording, and the current status. VWCCC elit 11

12 Under Action: By clicking on the Delete Local button, you remove the recording files from your recording directory. This can help you free up drive space or clear old information from your Recordings Status tab. Once a recording is deleted, it will be removed from the Recording Status menu. It will not be removed from the Panopto server and will remain viewable. Under Status/Link: There are 3 buttons. Clicking the View item causes the recording to play. Edit will launch the recording editor. Share takes you to the share interface to select who can access the link. You can copy the recording link address to share it with your users through , Twitter, or Facebook. Deploy a Panopto Recording in a Blackboard Course Using Panopto Building Block The Panopto Building Block is installed on the current version of Blackboard. Instructors are able to record a session using their My VWCC/Blackboard account and deploy the recorded sessions to their courses in Blackboard. Students will be able to click on the recording link within a Blackboard course and launch the video directly from Blackboard. Only students in the Blackboard course are able to access the recorded session. Users who have a MyVWCC account automatically have a Panopto MyVWCC account, which will allow them to record Panopto videos, manage folders, and access the Panopto Building Block to insert Panopto videos (recorded under the MyVWCC account) in a Blackboard course. To use the Panopto Building Block in Blackboard courses, you will need to provision the course first to add the course to Panopto. Note: You only need to provision the course once. Within your course, go to a content areas (e.g. Course Documents) and hover your cursor over on the Tools and select Panopto Video Link VWCCC elit 12

13 Click on Add Course to Panopto to provision the course. On the Configure Panopto Focus Course page, select Panopto Server (panopto.virginiawestern.edu) from the list. VWCCC elit 13

14 Click Add Course to Panopto. This action creates a Panopto folder for the course (the folder name will be the course ID, e.g. VW286.EDU.282.V1.SP14) and sets up access so that the course instructor is able to create content in the folder and students are able to view it. Once the course has been added to Panopto, you may associate additional Panopto folders to the course. On the Configure Panopto Focus Connector page, you will see the provisioning results. Click Ok. After you click Ok, you will be brought to the page Configure Panopto Focus Course. On the Selected Folder section, you will see the course folder with the course id and course title (e.g. VW286.PANOPTO.01.WRKS: Panopto Training). You may update the list of Panopto folders associated with this course. Instructors of this course will be able to create content in any folder associated with it and students will be able to view the content which means that you can add recorded session links into this course even though these recorded sessions were recorded in other folders under your MyVWCC account. VWCCC elit 14

15 Click Submit after associating folders to the course. You are only required to go through the provision procedure once. Next time when you try to insert a Panopto video link, you don t need to provision the course again. If you have no recorded sessions under your MyVWCC account, you can stop at the Insert Panopto Video page. If you already have a recorded session in one of the associated folders of the course, you can insert the Panopto Video link into the course on the Insert Panopto Video page. On the Insert Panopto Video page, select your folder from the Folder drop down list. Select the recorded session from the Lecture drop down list. Change the title of the recorded session and add description or instruction (Optional). VWCCC elit 15

16 Click Submit when it is ready. The confirmation page shows up and indicates that the item has been created within the Blackboard course. Click Ok. In the content area, students are able to click on the link of the recorded session to launch the video. Configure a Panopto folder within a Bb Course To provision/configure other Panopto course folder within a course (so that you can view videos from other courses), go to Tools on the main menu (not in the Control Panel) and choose Panopto Focus Content. Click the Configure button and you ll see folders from your other courses that you ve Panoptoed; you can add them as shown above. If you don t have the Tools button available on course main menu bar, you can add the Tools button by clicking on the + sign and select Create Tool Link Select Tools Area from the drop down list and name it Tools. VWCCC elit 16

17 Go to the Tools button on the main menu bar and click Panopto Focus Content. Click on Configure button. Now you can add different folders to associate with this course. You can insert the links of Panopto sessions which were recorded in the associated folders (instead of this course folder) into this course. In other words, as long as the course folders are associated, an instructor can share Panopto recordings between courses. Edit the Recorded Session Settings You can modify a recording s settings and delete the uploaded recordings from your Panopto server account. Login to your Panopto account ( To change a recording s settings, hover over the title of the recording, a set of options is showing up beneath the title. Select the Settings icon. VWCCC elit 17

18 Click on Edit next to the item Name to modify the name of the session. To move the recorded session to a different folder: Click on Edit next to the title of the folder; select the destination folder from the folder drop down list and click on the Save button. To delete a recording from the Panopto server, hover over the title of the recording, a set of options is showing up beneath the title. Select the Delete icon. VWCCC elit 18

19 Useful Resources: 1. Media Geeks: 2. Panopto Focus 4.6 documentation: 4 VWCCC elit 19

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