CITY OF WEYBURN TENDER FOR LINE PAINTING

Transcription

1 TENDER FOR 2016

2 TABLE OF CONTENTS 1. NOTICE OF TENDER INSTRUCTIONS OF TENDER SCOPE OF WORK PAINT REQUIREMENTS EQUIPMENT REQUIREMENTS PAINT APPLICATION ROADWAY CENTER LINES SHOULDER LINES CROSSWALKS INTERSECTIONS NO PARKING ZONE AIRPORT MAIN RUNWAY LINES AIRPORT TAXIWAY LINES REFLECTIVITY QUALITY CONTROL/INSPECTIONS FORM OF TENDER AGREEMENT (FOR TENDERER S INFORMATION ONLY) LIST OF DRAWINGS... 17

3 1. NOTICE OF TENDER 2016 Painting for Center Lines, Crosswalks, Shoulder Lines, No Parking Zone & Intersections on the Roadways of the City Of Weyburn Runway Painting & Pavement Markings For The City of Weyburn Airport The City of Weyburn invites you to submit sealed tenders marked Line Painting Tender 2016, to be received by: Robert G. Smith City Manager Box 370, 157 Third Street N.E. Weyburn, Saskatchewan S4H 2K6 Contract documents are available on SaskTenders website, and at Weyburn City Hall, 157 Third Street N.E Weyburn SK. Tenders are scheduled to close at 2:00 p.m. local time on April 6 th Late tenders will not be accepted or considered, and will be returned unopened. Tentative start date is May 2016, with a second application in select areas in August The term of the contract shall last for three (3) years, from 2016 to 2018, inclusive. Direct all inquiries regarding this tender to: Sean Abram, P.Eng. FEC Director of Engineering City of Weyburn sabram@weyburn.ca Phone: Fax:

4 2. INSTRUCTIONS OF TENDER 2.1. The Successful Tenderer shall be considered the Prime Contractor of the Contract The Tenderer must complete the Form of Tender and sign the Agreement as supplied by the City of Weyburn, hereafter referred to as The City All price quotations shall be in Canadian Dollars The City reserves the right to accept a tender in whole or in part deemed most favorable in the interests of the City The lowest or any tender prices may not necessarily be accepted The City reserves the right to accept or reject any or all tenders The City reserves the right to waive any defect or deficiency in a tender which does not materially affect the Tender or the Tender Price The City reserves the right to accept an alternative Tender The term of the contract shall last for three (3) years. Spring painting is to be substantially completed by June 1 st. Fall painting shall be substantially completed by September 1 st This project is subject to budget constraints, the City reserves the right to add to or delete from the quantities and items in the Form of Tender The City of Weyburn General Conditions for Tenders and Contract Works, as attached in this document, is binding on this project and shall be adhered to The City s estimate of quantities, as shown in the Tender, is approximate only and for the purpose of comparing bids. Payment for work done under this Contract will be made on the basis of quantities measured on the site by the City of Weyburn and the unit prices submitted, unless a lump sum bid is requested The Successful Tenderer shall provide and maintain the necessary detour signs, construction signage, barricades, lights and provisions for public convenience and safety where existing public roads are interfered with. Traffic Control shall be in accordance with the Ministry of Highway Traffic Control Devices Manual for Work Zones on Highways 13, 35 and 39 and on all other streets the City of Regina Temporary Traffic Control Manuals. Every effort shall be made to minimize disruption to traffic flow The City will have City Street Sweeping Equipment work in conjunction with the contractor to ensure a clean road surface prior to paint application. However the Successful Tenderer shall perform localized cleaning and is responsible for final road surface preparation prior to paint application and curing of paint in accordance with the manufacturer s recommendations. 2

5 2.15. All vehicles and equipment must not be stored on city streets for longer than 24 hours. The Successful Tenderer is responsible to find a suitable area to store vehicles and equipment. This area must be approved by the Director of Engineering All access roads used during the project must be protected from damage due to hauling. If damage occurs, Successful Tenderer is responsible for repair at their cost The Successful Tenderer shall provide a Performance Bond and a Labour and/or Materials Bond within fifteen (15) Business Days of the awarding of the Successful Tenderer in the amount of fifty percent (50%) of the tender price, covering the performance of the Work including the Contractor s obligations during the Maintenance Period, issued by a surety licensed to carry on the business of suretyship in the province of Saskatchewan, and in a form acceptable to the City of Weyburn A certificate from the Worker s Compensation Board certifying the Tenderer is not in arrears for compensation assessment must accompany each tender submitted The Successful Tenderer shall provide proof of a $2,000, all inclusive risk policy covering public liability and property damage. A certified copy of the insurance or a certificate acknowledging that such insurance shall be maintained during the currency of this agreement. The insurance policy shall name the City as an additional insured The Successful Tenderer shall purchase a City of Weyburn business license prior to commencing work on the contract Where specifications appear unclear, the Successful Tenderer shall consult with the City for clarifications. No oral representation or interpretation from the owner or any representative of the owner will affect, alter or amend any provisions of the contract document. 3

6 3. SCOPE OF WORK 3.1. PAINT REQUIREMENTS The paint to be use for this tender shall be Ennis Flint Low VOC Water Borne Acrylic Fast- Dry white/yellow EF Series, or a Saskatchewan Ministry of Highways and Infrastructure approved equivalent paint product EQUIPMENT REQUIREMENTS The Tenderer s paint and bead applicator must meet manufacturer s recommendations for type of application and rate of application. Work done with a paint brush will be by approval of the City only PAINT APPLICATION All line painting work shall include the use of Potters reflective glass beads in accordance with specifications of this document. Pavement surface must be free from surface water, frost, ice, dust, oil, grease and other foreign materials prior to paint application. Surface should meet manufacturer s recommended standard for surface preparation ROADWAY CENTER LINES Paint application shall follow layout of pavement markings, successful Tenderer shall: Apply paint only when air temperature is above 10 C and no rain in forecast Apply paint evenly to give a minimum film thickness of 15.0 wet mils Paint markings to be within plus or minus 20mm of specified dimensions The markings shall be 100mm wide, YELLOW single solid (continuous) lines separating opposite directions of traffic, indicating no passing on the City streets as specified in the Transportation Association of Canada Manual on Uniform Traffic Control Devices Protect pavement markings until dry. Symbols, letter and lines to conform to dimensions indicated Correction to existing paint markings shall be by black traffic paint, upon City approval Yellow solid lines DO NOT go through intersections but stop at the 0.6m stop bar or at the outside edge of the crosswalk SHOULDER LINES Follow the specifications from Centerlines, but the lines shall be continuous white lines CROSSWALKS The successful Tenderer shall follow layouts in the attached drawing titled 2016 Street Painting Crosswalk Locations which shows the locations requiring painting. Individual 4

7 crosswalks shall follow the dimensions laid out in the attached drawing City Of Weyburn Line Painting Drawings 2016, Sheet 4 and 5. There are a total of 204 individual crosswalks to be painted. All are to be painted in either May or June, while 183 crosswalks are be painted again in August, for a total of 387 crosswalks to be painted. Apply WHITE paint evenly to give a minimum film thickness of 15.0 wet mils Correction to existing paint markings shall be by black traffic paint, upon City approval Crosswalk lines should be offset from the intersecting roadway by 1.2m where possible Each crosswalk shall be painted in a two step process. Utilizing the street centre line as a divider, half the crosswalk shall be painted and coned and given appropriate drying time (depending on ambient air and road surface temperature) following manufacturer s specification. This shall then be repeated for the remaining half of the crosswalk thus allowing traffic to continue flowing (restricted to one lane) until the paint dries INTERSECTIONS Attached drawings City Of Weyburn Line Painting Drawings 2016, Sheets 7 to 13 detailing specific requirements for specific intersections where lane painting, directional arrows and stop bars are required. Please note crosswalks in these intersections are included in the previous section and therefore should not be included when pricing this section Apply paint evenly to give a minimum film thickness of 15.0 wet mils All stop bars are to have a width of 0.6m All stop bars are to be placed as shown on the plans; otherwise they are to be placed 1.0m away from the edge of the nearest crosswalk. All stop bars that are to be painted twice are mentioned in the respective Sheet NO PARKING ZONE Certain intersections have sections of yellow painted curbs to indicate No Parking zones. Some of these intersections are shown in the attached drawing City Of Weyburn Line Painting Drawings 2016, Sheet 2. In general, the successful Tender is to repaint any visible yellow painted curbs within the City, at the City of Weyburn discretion. The cost for this item shall be per lineal meter of curb line repainted and shall include all surface preparation, material and labor as required. The cost for this item will not be included in the total price bid for tender, but will be used in the evaluation of tenders AIRPORT MAIN RUNWAY LINES Paint application shall be for pavement marking on main runway and shall follow layout of pavement markings as shown on City Of Weyburn Line Painting Drawings 2016 Sheets 14 to 18. Successful bidder shall: 5

8 Apply paint only when air temperature is above 10 C and no rain in forecast Apply paint evenly to give a film thickness of 18.0 wet mils The line markings shall be 150mm wide, WHITE single solid (continuous) lines. Correction to existing paint markings shall be by black traffic paint, upon City approval AIRPORT TAXIWAY LINES Follow the specifications from Airport Main Runway Lines, but the lines shall be continuous yellow lines instead of white. In addition, the successful bidder shall: Mark all Taxiway Lines before applying paint Paint the Taxiway Lines only after approval of the marked lines from the City For the Runway Holding Position Markings, shown on City Of Weyburn Line Painting Drawings 2016, Sheet 16 and 18, black paint is also to be used. Allow enough time for the black paint to dry before applying the yellow paint 3.4. REFLECTIVITY All paint lines shall have reflector glass beads. Reflectorization of the paint lines will be obtained by using Potters glass beads during the painting process. The composite beads should meet a minimum of 70% spheres For Roadways, it shall be applied at a rate of 720 to 960 grams per liter (6-8 lbs of bead per US gallon) of paint sprayed on the road surface. For the City of Weyburn Airport Runway and Taxiway, it shall be applied at a rate of 1200 to 1400 grams per liter (10-12 lbs of bead per US gallon) of paint sprayed on the road surface The beads will be applied using an automatic spray gun under pressure, in a fashion to achieve 50% to 60% embedment. Bead coating should be employed to maximize embedment and retroreflectivity The bead supplier shall meet EPA regulations which restrict the emissions of heavy metals for health and safety reasons, and certify that their product does not exceed the following metal contaminants: Arsenic < 75ppm, Lead < 100ppm, Antimony < 80ppm QUALITY CONTROL/INSPECTIONS The City shall reject lines that are not straight, are over-sprayed, have insufficient thickness, are painted on dirty surfaces or are tracked. Periodic onsite inspections shall be carried out by designated City employees during the painting process. The successful Tenderer shall repair, remove or repaint faulty lines as directed by City. At no additional cost to the City 6

9 4. FORM OF TENDER The undersigned, having carefully read the Contract Documents, examined the Plans, inspected the Site, and read the following Addenda (if any): hereby agrees to execute and complete the work contemplated and provide all necessary maintenance for a period of one (1) year from the date of the completion certificate as specified herein. The unit price shall include all applicable Provincial and Federal taxes except the G.S.T. The estimate of quantities, as shown in the Tender, is approximate only and for the purpose of comparing bids. Payment for work done under this Contract will be made on the basis of quantities measured on the site by the City of Weyburn and the unit prices submitted. Prices quoted shall include all labor, equipment and material required for work to be completed as specified. No additional payments shall be made for unauthorized work. The Contract shall cover the period of 2016 to 2018, for three (3) years. The Total Bid and all listed cost shall be annual for the 2016 construction year. The purposed price shall be the basis of for the following two year price. The price for 2017 and 2018 shall be indexed in accordance with the Consumer Price Index as determined for the calendar year of the previous year. The Successful Tenderer may increase price if it is shown that Material or Labour cost increase have exceeded the Consumer Price Index. The City of Weyburn retains the right to terminate the contract if performance of the paint or installation is substandard, and decrease the price if costs have been proven to decrease. Paint performance shall be based on ASTM Standard D913. CENTRELINES & SHOULDERLINES Description Complete Sheet 1, Centreline Painting, Centrelines Complete Sheet 1, Centreline Painting, Shoulder Lines Approximate Length km Unit Price per km Material Cost Labour Cost Total Cost NO PARKING ZONE Description Prepare surface and repaint concrete curb No Parking Zone as directed. Price shall be lineal metre of curb line. Consult Sheet 2, No Parking Zone Curb and Sheet 3, No Parking Curb Zone Details. Unit Price Per m 7

10 CROSSWALKS Description Complete Sheet 4, Crosswalk Locations Spring, Consult Sheet 6, Crosswalk Details Complete Sheet 5, Crosswalk Locations Fall, Consult Sheet 6 Crosswalk Details Approximate Length km Unit Price per km Material Cost Labour Cost Total Cost INTERSECTIONS Description/Location Material Cost Labour Cost Total Cost Government Road. & 1 st Avenue N 5 th Street N & 1 st Avenue N Government Road & Railway Avenue Government Road & Souris Avenue 3 rd Street and Railway Avenue 16 th Street & 1 st Avenue N WEYBURN AIRPORT MAIN RUNWAY Description Unit Unit Price Material Cost Complete Sheet 15, Main Runway, Threshold & 4.96 km Centreline Markings Complete Sheet 15, Main 4 Digits Runway, Runway Designation (3, 0, 1, 2) Markings Labour Cost Total Cost 8

11 WEYBURN AIRPORT TAXIWAY Description Unit Unit Price Material Cost Complete Sheets 16 to 18, Taxiway Centreline Markings Complete Sheet 16 & 18, Runway Holding Position Marking SUMMARY 1.5 km 2 Labour Cost Total Cost Centrelines Description Material cost Labour cost Total Cost Shoulder Lines Crosswalk Intersection Main Runway Taxiway Subtotal G.S.T. Total 9

12 I/We,, hereinafter called the Contractor, having carefully read the contract documents, examined the conditions, hereby agree to execute and complete the supply as per the specifications contained herein, at the prices contained herein, within the timelines contained herein, upon receipt of a letter of award from the City of Weyburn. The Contractor shall provide a breakdown of applicable taxes when invoicing The City for work completed. Any dispute arising out of the acceptance of this tender shall be decided by the Director of Engineering, the City Manager, or City Council, in that order, and the Contractor hereby agrees to these arrangements. 1 st Application (2016) Start Date: Completion Date: 2 nd Application (2016) Start Date: Completion Date: Prior to commencing supply the Contractor shall supply to the City a schedule showing supply dates and activities. This schedule shall be subject to the approval of the City and may be modified with the approval of the City. DATED AT THIS DAY OF, 2016 SIGNED: COMPANY: ADDRESS: PHONE: FAX: 10

13 COMPARABLE WORK EXPERINCE PROJECT OWNER/ CONTRACT WORK DESCRIPITION VALUE ($) CONTACT INFORMATION 11

14 SUBCONTRACTORS TENDER ITEM TRADE SUBCONTRACTOR NAME CONTACT INFORMATION 12

15 7. AGREEMENT (FOR TENDERER S INFORMATION ONLY) C I T Y O F W E Y B U R N 2016 CONTRACT - for the - Line Painting and Pavement Markings for Roadways and the Airport AGREEMENT THIS AGREEMENT, which is made in duplicate this day of, in the year 2016, by and between: WITNESSETH THAT: (hereinafter called the "Contractor") - and - THE CITY OF WEYBURN (hereinafter called the "Owner") The Contractor and the Owner undertake and agree that: 1. THE CONTRACTOR WILL: 1.1. Provide all the materials, unless otherwise indicated, and perform all of the work which is shown on the Drawings and described in the Specifications for the City of Weyburn Line Painting Tender 2016, which have been signed in duplicate by both parties Proceed with the Work diligently, will perform the Work generally in accordance with the construction schedules as required by the Contract Documents and will achieve Substantial Performance of the Work for the 2016 calendar year on or before, 2016 subject to the provisions of the Contract Documents for adjustments to the Contract Time Do and fulfil everything which is indicated by this Agreement, the Form of Tender, the General Conditions of the Contract, the General Specifications, the Detailed Specifications, the Drawings Construct and complete such additional work, under the terms of this Contract, which may be negotiated by the Owner. 13

16 1.5. Maintain the work, with respect to defects which are caused by omissions and faulty material or workmanship, in complete repair for one (1) year from the date of certified completion, as required in the General Conditions, Section THE OWNER WILL: 2.1. Pay to the Contractor in lawful money of Canada, for the specified materials and services, the unit rates as stipulated in the Tender for work completed and accepted subject to additions or deductions which are provided in the General Conditions of the Contract Make payments under the Contract as follows: Monthly at the rate of ninety percent (90%) of the value of the labour and materials incorporated in the work as estimated by the Contractor, less the aggregate of previous payments. Forty (40) days after the Final Completion Certificate on production to the Owner of proof that there are no Builders Liens, garnishees, attachments or charges or moneys due by the Contractor thereon either to the City or any person in respect to the said work, the balance due under the Contract. 3. The following is an exact and complete list of the Contract Documents, as referred to in Section 1.2 & 1.3 of the Agreement: 1. Agreement 2. General Conditions 3. General Specifications 4. Detailed Specifications for Asphalt 5. Detailed Specifications for Concrete 6. List of Drawings 7. Instructions of Tender 8. Contract Terms Form of Tender 4. Neither party to the Contract shall assign, transfer or sublet the Contract, or any part thereof, without the written consent of the other. 5. If either party hereto desires to give notice to the other party under or in connection with this Contract, such notice shall be effectively given if sent by registered mail to: The Contractor at: The Owner at: To the Attention of: rd Street NE, Weyburn, Saskatchewan S4H SK6 Director of Engineering 6. A communication or notice that is addressed as above shall be considered to have been received 14

17 6.1. immediately upon delivery, if delivered by hand; or 6.2. immediately upon transmission if sent by fax and received in hard copy; or 6.3. after 5 Days from date of posting if sent by registered mail. 7. The Owner or the Contractor may, at any time, change its address for notice by giving written notice to the other at the address then applicable. Similarly if the Contractor s Administrator changes its address for notice then the Owner will give or cause to be given written notice to the Contractor. 8. The sender of a notice by fax assumes all risk that the fax is received in hard copy. 9. This Contract shall be construed according to the laws of the Province of Saskatchewan. 10. The Contractor shall not, without the express written consent of the Owner, assign this Contract, or any portion of this Contract. 11. The headings included in the Contract Documents are for convenience only and do not form part of this Contract and will not be used to interpret, define or limit the scope or intent of this Contract or any of the provisions of the Contract Documents. 12. A word in the Contract Documents in the singular includes the plural and, in each case, vice versa. 13. This agreement shall ensure to the benefit of and be binding upon the parties and their successors, executors, administrators and assigns. 15

18 IN WITNESS WHEREOF the parties hereto have executed this Agreement the day and year first written above. Contractor: (FULL LEGAL NAME OF CORPORATION, PARTNERSHIP OR INDIVIDUAL) (AUTHORIZED SIGNATORY) (AUTHORIZED SIGNATORY) Owner: (FULL LEGAL NAME OF CORPORATION, PARTNERSHIP OR INDIVIDUAL) (AUTHORIZED SIGNATORY) (AUTHORIZED SIGNATORY) Z:\Engineering\Engineering\Tenders & RFP's\Tenders 2016\Line Painting 16

19 8. LIST OF DRAWINGS Listed below are the drawings showing design specification and layouts to be followed. Length City Of Weyburn Line Painting Drawings 2016, Table of Contents Sheet Title 1. Centreline Painting 2. No Parking Zone Curb 3. No Parking Curb Zone Details 4. Crosswalk Locations for Spring 5. Crosswalk Locations for Fall 6. Crosswalk Details 7. Stop Bar & Pavement Arrow Typical Details 8. Government Rd & 1 st Ave N 9. 5 th St N & 1 st Ave NE 10. Government Rd & Railway Ave 11. Government Rd & Souris Ave rd St & Railway Ave th St & 1 st Ave NE 14. City of Weyburn Airport 15. Main Runway 16. Taxiway B, Northwest 17. Taxiway: Main Entrance 18. Taxiway C, Southeast 17

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