PowerPoint 2010 Project Two Assignment Sheet

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1 PowerPoint 2010 Project Two Assignment Sheet In this project you will create an informational PowerPoint presentation for Open House or Back to School Night highlighting the information you feel is important to share with parents. Your presentation will consist of a title slide, seven informational slides, and an ending slide. Your presentation will consist of nine slides. Suggestions for slides: your teaching philosophy or teaching/learning goals, how daily life in your classroom works, information about your subject area, how you teach the subject, the importance of the subject; textbooks used, class schedule, student expectations, recess, grading criteria, homework policy, and/or contact information. In this project you will be introduced to these new steps: converting text to SmartArt (pp ) inserting and formatting WordArt (pp ) opening the dialog box launcher (Office pp. 6-7) increasing or decreasing the font size (pp. 6-7) inserting and modifying shapes (pp ) inserting a hyperlink (pp ) inserting a text box (pp ) inserting clip art (pp ) inserting and styling a picture (pp ) inserting a screenshot (pp ) customizing the background style (pp ) setting slide animation effects (pp ) reordering slides (pp ) adding slide headers and footers (pp ) using proofing and language tools (pp ) using slide show commands (pp ) changing the mouse to a laser pointer (pp ) Reminders for PowerPoint Presentations Review the When evaluating a presentation, it is important to: section on page 86 in the text for important information and the PowerPoint 2010 Checklist prior to creating the presentation. Remember to maintain consistency and a professional look, the same colors and fonts should be used throughout the presentation. Limit the number of fonts to two font families. It is also recommended that you include no more than one graphic or chart per slide. Design all of your slides before adding custom animation effects. Remember: This will save you time in the end. Project 2: Microsoft PowerPoint

2 If you make a mistake in formatting, you can undo or redo actions by clicking the Undo or Redo button on the Quick Access toolbar. Click the Undo or Redo button as many times as necessary until you are back to the formatting you desire. The keyboard shortcut for Undo is Ctrl+Z. The keyboard shortcut for Redo is Ctrl+Y. Title Slide (Refer to the Title Slide example at the end of this document.) 1. Open PowerPoint Click in the Title text placeholder and enter the title of your presentation (Example: Building for the Future). Click in the Subtitle text placeholder and type the grade level, subject (if applicable), and name of your school. 3. Click the Design tab on the Ribbon. In the Themes group move the pointer over the design themes. Click the More button in the Themes group for additional options. Click a theme for your presentation. (Review pp in the text.) Converting Text to SmartArt (pp ) 4. Click anywhere in the Title text placeholder. Click the Home tab and in the Paragraph group, click the Convert to SmartArt Graphic list arrow. Move the pointer over the SmartArt graphic layouts in the gallery. Click on a layout of your choice. 5. Change colors of the SmartArt by clicking the SmartArt Tools Design tab, clicking the Change Colors list arrow in the SmartArt Styles group, and click on a color style. 6. Chose a SmartArt style by clicking on the More button in the SmartArt Styles group. 7. Click the Save button on the Quick Access toolbar to save your presentation. Inserting and Formatting WordArt and Changing WordArt Styles (pp ) 8. Click in a blank area on the slide. Click the Insert tab and click the WordArt list arrow in the Text group. Choose a style and type your name. To change the style, select the text in your name. 9. Click the Drawing Tools Format tab, click the WordArt Styles More button, and move the mouse over the WordArt styles in the gallery. Click to select a style. 10. Select the text in your name. Click the Drawing Tools Format tab. Click the Text Effects button in the WordArt Styles group and select an effect. Click the Text Fill and Text Outline buttons to change fill and outline colors. 11. Opening the Dialog Box Launcher (Office pp. 6-7): Select the text in your name. Click the Drawing Tools Format tab. In the WordArt Styles group click the Dialog box launcher (the More button) for more options. Optional: Click on any of the items in the left pane and change options for these items in the Format Text Effects dialog box. Project 2: Microsoft PowerPoint

3 12. Increasing or Decreasing the Font Size (pp. 6-7): Select the text in your name. Click the Home tab on the Ribbon and click the Increase or Decrease Font Size button in the Font group to change the font size. You can also highlight the text and press Ctrl+[ (right bracket) or Ctrl+] (left bracket) to quickly increase or decrease text size in a text box. 13. Click the Save button on the Quick Access toolbar to save your presentation. Modifying and Moving Shapes (pp ) 14. To resize the Title text placeholder or the Subtitle text placeholder, click in the placeholder and drag the left-middle sizing handle to the left or right. To move a shape, click on the outline of the shape and press and drag the object to the new location. You can also use the arrow keys on the keyboard to move an object up, down, left, or right. 15. Click the Save button on the Quick Access toolbar to save your presentation. Inserting a Hyperlink (pp ) 16. Highlight the text in your school name. Click the Insert tab on the Ribbon and click Hyperlink in the Links group. Enter the address for your school's website. If your school does not have a website, enter your school web address. Press OK. Note: When viewing the presentation, clicking on this hyperlink will open the website of your school. 17. Click the Slide Show button on the status bar to view this specific slide. Click the hyperlink for your school web address. Click the Close button to close the Internet. Press Esc to return to the presentation slides. 18. Click the Save button on the Quick Access toolbar or press Ctrl+S. Slide Two (Refer to the Slide 2 example at the end of this document.) 19. Click the Home tab on the Ribbon and click the New Slide list arrow in the Slides group and select a layout. (Review pp in the text.) 20. Click in the Title text placeholder and type the first topic for your Open House or Back to School Night presentation. Optional: Use SmartArt or WordArt to enhance the presentation. (Review pp and in the text.) 21. Click in the Subtitle text placeholder and type the information you want to convey to the audience. Remember: Limit each slide to no more than six words per line and six lines per slide. As a general rule, use no more than two font families in a presentation and vary the font size, using nothing smaller than 24 points. Use bold and italic attributes selectively. (Beskeen, p. 86) Project 2: Microsoft PowerPoint

4 22. Click the Save button on the Quick Access toolbar or press Ctrl+S. Optional: Inserting Additional Text, Photos, Sounds, or Screenshots 23. Inserting a Text Box (pp ): To insert text on a slide, click the Insert tab on the Ribbon. In the Text group click Text Box. Move the pointer to a blank area on the slide and drag down and to the right to create a text box. Type the text. 24. Inserting Clip Art (pp ): Clip Art can be inserted on any slide layout. To insert clip art, click the Insert tab. In the Images group click Clip Art. In the Search for text box, type the word, or a word associated with the vocabulary word, to find a graphic that will visually demonstrate or describe the word. Click the Results should be list arrow, and remove the check marks from Photographs, Movies, and Sounds. Click the Go button. Then click the clip art thumbnail of your choice. If there are no results, click on Find more at Office.com at the bottom of the task pane. Type the word in the Search images and more search box. Put a check next to the Illustrations checkbox. Note: You can also select animations or motion clips (clip art that moves. However, the motion clips will only move when viewing the slide show.) Click the Copy icon below your selection. Click on your PowerPoint slide. Click the Home tab and in the Clipboard group click Paste. 25. Inserting and Styling a Photo (pp ): Photos saved on your computer can be inserted on any slide layout. To insert a photo, click the Insert tab. In the Images group click Picture. Locate the photo on your computer and click Open. To crop the photo, click on the photo, click the Picture Tools Format tab on the Ribbon, click the Crop list arrow in the Size group, and select Crop. Drag the black cropping handles until the photo is styled. Press ESC when finished. To add artistic effects, click on the photo, click the Picture Tools Format tab on the Ribbon, click the Artistic Effects list arrow in the Adjust group, and choose an option. To fine tune the effect, click the Artistic Effects list arrow and select Artistic Effects Options. 26. Inserting a Sound (pp ): Sounds can be inserted but remember "Less is more." In other words, a professional-looking presentation will be free from distractions. Make sure sound clips are small enough clips to not exceed a total presentation file size of 4.5MB. Option 1: To find a sound clip that relates to the vocabulary word, click the Insert tab, the Audio list arrow in the Media group, and select Clip Art Audio. In the Search for text box, type a word that is associated with the sound you want to add. When you locate the sound of your choice, click the list arrow next to the sound and select Insert. Note: If you want to search for more sounds, click the Find more at Office.com link at the bottom of the Clip Art pane. Put a check in Sound and Project 2: Microsoft PowerPoint

5 search for the sound clip. Click on the Copy link, click in the PowerPoint slide, and select Paste in the Clipboard group. Option 2: To record a sound clip, click the Audio list arrow in the Media group and select Record Audio. Click the record button (the red button), say the word(s), click Stop (the blue button), and click OK. 27. Inserting a Screenshot (pp ): Open the window (i.e. a website page) or the document (i.e. a Word document) on your computer which has the text or information you want to add to the PowerPoint slide. Click on the slide where you want to add the screenshot. Click the Insert tab and click the Screenshot list arrow in the Images group. To add the entire window or document, click the thumbnail in the Available Windows gallery. To add part of the window, click Screen Clipping. When the pointer becomes a cross, press and hold the left mouse button to select the area of the screen you want to capture. It will automatically be added to the PowerPoint slide. 28. Click the Save button on the Quick Access toolbar or press Ctrl+S. Slides Three through Eight (Refer to the Slide Two example at the end of this document.) 29. Click the Home tab on the Ribbon. Click the New Slide list arrow and click the slide layout you want to use. 30. Add the next topic, the information you want to convey to your audience, SmartArt, WordArt, or any clip art or pictures to enhance the presentation. 31. Click the Save button on the Quick Access toolbar or press Ctrl+S after designing each slide. Ending Slide (Refer to the Slide with Background Style example at the end of this document.) Customizing the Background Style (pp ) 32. Click the Home tab on the Ribbon. Click the New Slide list arrow and click Blank slide. 33. Click the Design tab on the Ribbon and click the Background Styles list arrow in the Background group. Click Format Background. Click Fill in the left pane. Click Picture or texture fill. Click Clip Art or click the Insert From File list arrow and select a picture to insert as a background. Click Close. Click Hide Background Graphics in the Background group. 34. Click the Insert tab and click Text Box. Type text for the Ending Slide. (For example: "Good Night!" "Thank you for coming!") 35. Click the Save button on the Quick Access toolbar or press Ctrl+S. Project 2: Microsoft PowerPoint

6 Setting Slide Animation Effects (pp ) 36. Add animation effects to the slides. 37. Check the order of the animations. Note: The text in the Title text placeholder should appear first. Click the Animations tab, click the Move Earlier or Move Later arrows to reorder animations in the Reorder Animation section of the Timing group. 38. Click the Slide Show button on the status bar to view a slide. Press Esc to return to the presentation slides. 39. Click the Save button on the Quick Access toolbar or press Ctrl+S. Reordering Slides (pp ) 40. Click the Slide Sorter button on the status bar. If you decide a slide should come before or after another slide, drag the slide to the new location. 41. Another option for reordering slides is to drag the slide to a new location in the Slides tab on the left pane. (Review pp. 6-7.) 42. Click the Save button on the Quick Access toolbar or press Ctrl+S. Setting Slide Transitions and Timings (pp ) 43. Slide transitions are not a requirement for the project but you may want to experiment with the transitions to see their effect. A slide transition is how a new slide appears in a slide show presentation. Remember: "Less is more." Transitions can be a distraction to the viewer. Setting Slide Show Transitions (pp ) 44. Click on Slide One in the Slides tab. Click the Transitions tab on the Ribbon and click on a transition in the Transition to This Slide group. Click the More button in the Transition to This Slide group to view more options. Click the transition you want to use. Click the Effect Options list arrow in the Transition to This Slide group to select the direction of the transition. Click the Apply To All button in the Timing group if you want the same transition for all slides. 45. Click the Save button on the Quick Access toolbar or press Ctrl+S. Project 2: Microsoft PowerPoint

7 Setting Slide Show Timings (pp ) 46. Caution: Slide show timings are only used when people are meant to view the presentation on their own. Never use slide show timings when you are presenting or commenting on slides in the presentation. 47. Click the Slide Sorter button on the status bar. The small star below the slide signifies which slides have a transition applied. Click the After up arrow in the Timing group and click Click the Apply to All button in the Timing group. 48. Click the Save button on the Quick Access toolbar or press Ctrl+S. Adding Transition Sounds (pp ) 49. Click the Sound list arrow in the Timing group to select a sound. Click the Apply To All button in the Timing group if you want the same transition sound for all slides. Remember: "Less is more." Transition sounds can be a distraction to the viewer. 50. Click the Normal button on the status bar. 51. Click the Save button on the Quick Access toolbar or press Ctrl+S. Optional: Adding Slide Headers and Footers (pp ) 52. Click the Insert tab on the Ribbon and click Header & Footer in the Text group. Click the Date and time check box. Click the Update automatically list arrow and select one of the options. 53. Click the Slide number check box, click the Footer check box, and type Your Name. Click the Don't show on title slide check box and click Apply to All. 54. To center, move, or format the Footer text with a different font, font color, or font size, click on the placeholder and make the changes. 55. Click the Save button on the Quick Access toolbar or press Ctrl+S. Checking Spelling (pp ) 56. Click the Review tab on the Ribbon. Click the Spelling button in the Proofing group. 57. Click Ignore All if the spelling is correct. Click Change to make a correction. Click OK when finished. 58. Click the Save button on the Quick Access toolbar or press Ctrl+S. Project 2: Microsoft PowerPoint

8 Using Slide Show Commands (pp ) 59. Click the Slide Show tab on the Ribbon. Click the From Beginning button in the Start Slide Show group. 60. Right-click anywhere on a slide and click Go to Slide. Choose any slide. Using the Highlighter on a Slide (pp ) 61. When the slide show presentation is running, move the pointer to the bottom left corner of the screen to display the Slide Show toolbar. Click the Pen Options menu button and select Highlighter. Drag the highlighter pointer over text to highlight it. Right-click on the slide and select the next slide. When you exit the slide show, there will be an option to keep or discard the ink annotations. Using the Ballpoint Pen or Felt Tip Pen on a Slide (pp ) 62. Click the Pen Options menu button again. Click one of the other pointer options (ballpoint or felt tip pen), change the pen color, and draw an arrow on the slide. Rightclick on the slide and select the next slide. When you exit the slide show, there will be an option to keep or discard the ink annotations. 63. Click the Pen Options menu button and select the eraser to remove an annotation that you no longer wanted on the slide. Changing the Mouse to a Laser Pointer (pp ) 64. Click the Slide Show tab, in the Start Slide Show group, click either From Beginning or From Current Slide to start your slide show. 65. Press and hold CTRL, click the left mouse button, and move the pointer on the slide. 66. To change the color of the laser pointer, click the Slide Show tab, in the Set Up group, click Set Up Slide Show. 67. In the Set Up Show dialog box, under Show Options, select the color that you want from the Laser pointer color list. Click OK. Evaluating Your Presentation 68. Use the Project Two Checklist in your packet to evaluate your presentation. Make necessary corrections or changes to the slides. 69. Save and Upload. Once your presentation has been saved, submit your project using the upload button at the bottom of project 2. Project 2: Microsoft PowerPoint

9 Title Slide Project 2: Microsoft PowerPoint

10 Professional Development Courses Slide Two Slide with Background Style Project 2: Microsoft PowerPoint

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