A. REFERENCE AND BACKGROUND:

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1 City Council Agenda: 11/24/14 5G. Consideration of authorizing purchase of main line sewer camera and trailer at a cost of $68,480 for the Water and Sewer Collections Department (MT) A. REFERENCE AND BACKGROUND: City Council is asked to authorize the purchase of a new 2014 Aries CCTV Badger Minnesota special camera system mounted in a 6 x10 enclosed trailer priced off the Minnesota State Contract #S from Flexible Pipe Tool Company at a total cost of $68,480. In 2010, the City purchased a used 1992 mainline sewer camera and enclosed trailer from the City of Anoka at a cost of $2,000, and we used it to televise some of the 2011 Core City Project and have also televised all lines for the next proposed Core City Project, which includes all main line sanitary sewers, main line storm sewer and catch basin lines. It was interesting to see how fast tree roots can grow back into old clay sewer mains in only one year, and how good our 1978 sectional rodder can remove them. With City crews televising for the next project, it has more than paid for the cost of the camera that was purchased in While using the sewer camera in 2013, the transporter transmission broke which fried the motor. While the motor can be rebuilt, there are no longer parts available for the transmission. Furthermore, due to the age of the camera, there are no longer parts available for that either. While the sewer camera was old and slow, it was very useful to the City. The League of Minnesota Cities Insurance Trust and the Minnesota Pollution Control Agency (MPCA) recommend televising city main line sanitary sewers every ten years. Since the City doesn t have a camera that is able to do that effectively, the department runs a proofer while cleaning the sewer mains on the sewer jet machine instead. The City of Monticello has over 80 miles of sanitary sewer mains which are cleaned in a four year maintenance cycle, cleaning around 40 blocks yearly. A Vac-con sewer jet/vac truck is used for this maintenance. This truck was purchased new in 1999 at a cost of $181,447. Since that time, the department has rebuilt the sewer jet pump three times and a potential rebuild is planned this winter as the last time it was used, the pressure did not reach over 1000 PSI (max PSI 2000). The Water & Sewer Department uses this piece of equipment heavily from May through September. A rep from Flexible Pipe Tool Company has informed us that many cities are going to start flushing their sewer lines with water and then televise those lines to see if jetting the sewer lines is needed. He said that method should work in PVC sewer lines depending on the grease build-up. The Water & Sewer Department will be cleaning the southeast quadrant in 2015, which has over 25 miles of sewer mains with 21 miles being PVC. With the purchase of the new camera unit, City crews will be able to utilize this new method rather than using the sewer jet which will save costs on fuel and wear and tear on the truck. The new camera will also allow the department to look for infiltration of ground water entering the sanitary sewer system through joints and cracks, as well as 1

2 City Council Agenda: 11/24/14 inflow which is water entering the sanitary sewer system by direct connection from roof drains and basement sumps. For instance, with all the rain and snow last spring, the sanitary sewer lift station pumpage and wastewater treatment plant flows were up. The new unit being considered for purchase is from Minnesota State Contract #S with pricing as follows: 1. Base unit includes the ST3500 SCU with VL5000 reporting, VR505 portable DVD recorder, PE2620 camera system, TR3001 tractor system, portable reel with 1000 multi-conductor cable, and portable downhole guide package: $45, reverse offset carbide hi-traction tires (2): $00, reverse offset carbide hi-traction tires (2): $00, Camera and tractor desktop controllers: $02, Ink jet printer: $00, Portable reel vehicle mount kit w/cable guide: $00, State bid for trailer includes aluminum tread flooring, desk with cabinet storage underneath, desktop storage hutch, electrical outfitting with shore power hookup and outlet, vehicle standard outfitting with shore power hookup, roof strobe, and rear strobe and rear floodlight, 3kW quit gas generator, tongue mounted: $19, drawer toolbox: $00,634 Sub-Total $69,980 Less Trade-In (Old Camera) (11,500) Total Complete Unit $68,480 A1. Budget Impact: The new sewer camera and trailer will be purchased utilizing funds from the 2014 Sewer Fund-Other Equipment budget line item which has a budget of $120,000. The $120,000 was originally intended for updating the water and sewer facilities control system (SCADA system). The current system, though dated, remains operational and it is evident that the upgrade can be moved to a future year. A2. Staff Workload Impact: The new equipment will improve staff efficiencies in cleaning and inspecting sanitary and storm sewer main lines and save fuel costs and wear and tear on the sewer jet vac truck. B. ALTERNATIVE ACTIONS: 1. Motion to accept the state bid and authorize purchase of the main line sewer camera and trailer through the state purchasing system from Flexible Pipe Tool Company at a total cost of $68,480 (this price reflects a $1,500 deduct for trading in the old equipment). 2

3 City Council Agenda: 11/24/14 2. Motion to deny the purchase of the sewer camera and trailer at this time. C. STAFF RECOMMENDATION: City staff recommends Alternative #1 to authorize purchasing the new sewer camera equipment and trailer from the State Contract from Flexible Pipe Tool Company in the amount of $68,480 as outlined above. The new equipment will save money and improve staff efficiencies. D. SUPPORTING DATA: A. State Contract quote from Flexible Pipe Tool allowing trade-in of old equipment B. MN State Contract SEQ #S Aries camera and trailer C. Literature on Badge Aries TR3001 Transporter and State Contract pricing D. Literature on Aries PE2620 Mainline Camera E. Two quotes from Aries vendors and equipment specs (not on State Contract) F. Pictures of proposed equipment 3

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