planner Plan your Perfect Day

Transcription

1 Wedding planner Plan your Perfect Day

2 ENGAGEMENT ANNOUNCEMENT Use this as a guide for what to include in your engagement announcement: Full name of bride-elect Complete address & phone Contact your local newspaper to see what their announcement requirements are. Following are three traditional types of announcements and what to include in each. ENGAGEMENTS This is the first announcement for the paper. It includes the names of the bride-elect and groom-elect, city of residence, parents names, time, date and place of wedding, names of grandparents, education and honors. The announcement of the engagement should be submitted no more than six months and no less than two weeks before the wedding date. A photograph can be submitted. COUPLES ANNOUNCEMENT This appears the Friday before the wedding. It includes basic reminder information of the weekend wedding and includes listings of parties given in honor of the bride and groom. This information should include the type of party, hosts, locations and dates Wedding Planner WEDDINGS This is submitted after the wedding. Information should include the names of the couple, parents and grandparents; time, date and location of wedding; officiating minister s name; who gave the bride away; bride s attendants and bridesmaids; flower girls and ring bearer; best man and groomsmen; location of the reception; honeymoon location; and the city where the couple will be living. A photograph can be submitted. Full names of bride s parents Full names of bride-elect s grandparents Bride-elect s education information Bride-elect s employment (job title & location) Full name of groom-elect Address & phone of groom -elect _ Full names of groom s parents Full names of groom s grandparents Groom s education information Groom s employment (job title & location) Date, place and time of wedding (please be specific)

3 COMPILE NAMES AND ADDRESSES OF GUESTS Bride s guest list Groom s guest list Bride s parents guest list Groom s parents guest list Finalize the guest list and determine number of invitations needed Double-check spellings of names and addresses Order the invitations and stationery at least four to six months before the wedding ORDERING INVITATIONS Stationer: Address: Phone: Contact: COST FOR EACH: Invitations Envelopes Liners Response cards Envelopes Reception cards Pew cards Announcements Wedding programs _ Place cards Thank you notes Other INVITATIONS Number ordered Date ordered Delivery date Style/font Paper/color Ink color Design and print maps to be included in the invitations if needed. Address and assemble the invitations. Ensure you are using the proper postage when stamping the envelopes. Mail the invitations, ask the post office to hand-cancel. Mail the announcements. Write thank-you notes. Mail thank-you notes. Gourmet cupcakes, Antlers Grand Ballroom custom cakes and more! and Event Center Let us help make your special event even more memorable with a beautiful custom design cake or cupcakes. Located in the Historic Antlers Building on the corner of Washington and Erie Avenues in Downtown Lorain. We currently have over 250 cupcake flavors! Cupcake wedding packages available with cupcakes and a small cutting cake. Cupcakes not your thing? Let us create a one of a kind custom wedding cake for your special day! Visit us on Facebook (440) For more information please call and ask for Holly Ford Wedding Planner 3 Taking reservations for your next event. Whether it be a wedding or a graduation party, we have the facility to fit your needs. Catered or uncatered events available

4 budget worksheet TOTAL BUDGET AMOUNT Total Reception (45%) Reception Site Catering Drinks Wedding Cake Miscellaneous (e.g., security) BUDGET ACTUAL _ Total Attire (10%) Dress and veil Jewelry and shoes Hair and makeup Lingerie Groom s tux Total Photography (10%) Photographer Videographer Bridal/Engagement photos Total Stationery (4%) Invitations Postage Ceremony programs Save-the-date notes Thank-you notes Total Transportation (5%) Wedding party transportation Bride and groom transportation _ Total Entertainment (10%) Ceremony music Reception music (e.g., Band, DJ) _ Total Flowers (10%) Ceremony arrangements Bouquets and Boutonniewres Parent s flowers Reception site arrangements Total Miscellaneous (6%) Ceremony site and officiant fees Gifts for each other, attendants Wedding rings Marriage license Beriswill German s Villa Northeast Ohio s Premier Party Center since 1985 INSURANCE AGENCY, INC Wedding Planner home - farm - auto - health - life - business We will cater to all of your needs... Scott Beriswill Grafton Eastern Rd. Grafton, Ohio (440) Gorgeous decor, lighting, and atmosphere Delicious home cooked cuisine A staff that will go above and beyond for your special day We will work with all budgets. We pride ourselves in weddings, but specialize in all events. Denise Breyley 173 Depot Street Wellington, Ohio (440) Liberty Ave., Vermilion gv_events@yahoo.com Mention this ad and receive 10% off your hall rental

5 Duties of the Flower Girl The flower girl's parents are usually responsible for her attire. With parents, attends the ceremony rehearsal and is invited to the rehearsal dinner party. Carries a basket of flowers. Walks before the bride in the processional, stands next to the maid or matron of honor during the ceremony and follows the bride and groom during the recessional. Duties of the Ring Bearer The ring bearer's parents are usually responsible for his attire. With parents, attends the ceremony rehearsal and is invited to the rehearsal dinner party. Carries a pillow with rings tied to it. Walks down the aisle with or after the flower girl. Duties of the Best Man Plans and coordinates the bachelor party. Pays for his own wedding attire and accessories. Helps coordinate the groomsmen's formal wear fitting. Attends the ceremony rehearsal and is invited to the rehearsal dinner party. Gets the groom to the ceremony site on time. Oversees the groomsmen/ ushers and informs them of their responsibilities. Hands the officiant the bride's wedding ring Your Wedding Entertainment Specialists Soulful & Powerful Male & Female Lead Vocals Dance, Top 40, Motown, Country, Rock, Disco & of course Standards Weddings of all sizes and budgets Band & DJ package available Ask about our photo booth rentals! Most brides have four bridesmaids, including the maid of honor. Sixty-two percent have a flower girl and fifty-six percent have a ring bearer. Signs the marriage certificate as a legal witness. Responsible for giving the officiant payment. Responsible for giving other professionals their payment. Make sure the couple's car is ready to go. Return's the groom's attire to the tuxedo shop. Duties of the Groomsmen Pay for their own wedding attire and accessories. Attend the ceremony rehearsal and are invited to the rehearsal dinner party. Assist with setup and straighten and clean up after the ceremony. Escort the bridesmaids. Oversee transfer of gifts to a secure location after the reception. Duties of the Ushers Pay for their own wedding attire and accessories Attend the ceremony rehearsal and rehearsal dinner party. Assist with setup. Seat guests. Seat the mother of the groom in the right front row and then seat the bride's mother in the left front row. Unroll the aisle runner. Straighten up and clean after the ceremony. Oversee transfer of gifts after the reception. Other participants Person who reads scripture at the ceremony. Soloist at the ceremony. Person to hand our ceremony programs. Person to stand at guest book. Person in charge of the gift table. Let us cater your wedding Gourmet Coffee Soups & Sandwiches Fresh Bread & Pastries Catering Hours: Mon-Fri 7am-7 pm Sat 8am-4pm Sun 8am-2pm Bread-N-Brew 100 S. Main Street Owner: Christine Buzaleski BreadandBrew@yahoo.com Wellington, Ohio Phone: Wedding Planner 5 Call Duties of the Maid/Matron of Honor Plans and coordinates bridal shower. Assists the bride in additional planning. Helps bride address envelopes, record wedding gifts received, shopping and other pre-wedding tasks. Pays for her own wedding attire and accessories. Helps coordinate the bridesmaids with their fittings. Attends the ceremony rehearsal and is invited to the rehearsal dinner party. Helps the bride get ready before the ceremony. Oversees the bridesmaids and informs them of their responsibilities. Arranges the bride's veil and train during the ceremony. Holds the bride's bouquet during the ceremony. Hands the officiant the groom's wedding ring. Signs the marriage certificate as a legal witness. Helps the bride change into her going-away clothes after the reception. Duties of the Bridesmaids Pay for their own wedding attire and accessories. Help with pre-wedding preparations. Co-host the bridal shower with the maid of honor. Attend the ceremony rehearsal and are invited to the rehearsal dinner party.

6 DECIDE ON A LOCATION Location address: Location phone: Type of location: Deposit required: Cancellation policy: _ Restrictions: Size description: Site rental fee: Clergy fee: Parking: Set up time: Start time: End time: Photo time: Clean up time: GUEST Number of guests invited: Number of guests confi rmed: DRESSING ROOMS Available: Yes No Number Available: Handicap Accessible: Yes No Capacity: THEME REHEARSAL TIMES & DATE My Theme: My style/colors: Date reserved: 1st rehearsal time: 1st rehearsal date: 2nd rehearsal time: _ 2nd rehearsal date: _ Final rehearsal time: _ Final rehearsal date: _ DRESSING LOCATION Bride: Maid/Matron of Honor: Bridesmaids: Flower girl: Groom: Best Man: Groomsmen: Ushers: Ring Bearer: Officiant Information Rehearsal date: Name: Rehearsal time: Address: Rehearsal location: Phone number: Special classes required? Yes No If you are planning on writing your own vows, discuss this with the offi ciant. Religious denomination: Dates available: Fee: _ Date of classes (if required): Time of classes (if required): Class fee: Wedding Planner Arrange for the offi ciant to be paid in private after the ceremony. Invite the offi ciant and a guest to the reception. Available for date desired? Yes No Estimated total cost: Cancellation policy: Arrival time: Wedding date: Wedding location: Wedding time: Class location: Book offi ciant six months in advance Confi rm fees Make sure offi ciant is available to attend rehearsal dinner before scheduling it. Discuss your music plans with the offi ciant making sure that there are no restrictions.

7 twelve to six months six months to two Months Tell all family members. Talk to children, if this is a second/third marriage. Select a wedding date and time. Make a preliminary budget. Determine your wedding theme or style and colors. Plan your ceremony. Determine who will officiate the ceremony. Hire a wedding consultant if you plan to use one. Reserve your ceremony and reception location. Determine the size of your guest list. Start compiling names and addresses of guests. Select bridal attendants. Have fiancé select his attendants. Plan reception. Check catering facilities, if at a club or hotel. Select a caterer, if one is necessary. Select a professional photographer and videographer. Select a musical service for reception and wedding. Select a professional florist. Select your dress and headpiece. Announce your engagement in the newspaper. Select bridesmaids dresses. Select the men s wedding attire and reserve the right sizes. Select the engagement ring with fiancé if he has not already done so. Six months before the wedding Shop for wedding rings and other symbols of family unity. Make final arrangements for ceremony (deposits paid, contracts signed). Make sure all bridal attire is ordered. Have all mothers coordinate and select their dresses. Register for bridal registry. Complete the guest lists and compile them in order. Check the requirements for a marriage license. Start planning the honeymoon. Decide where you will live after the wedding. Begin to shop for the bride s trousseau. Hair Studio & Day Spa We specialize in color, cutting, waxing, makeup, pedicures, manicures, facials and massage. Call The Platinum Petal to schedule your free flower consultation. We also specialize in special occasion styles & wedding updos. (440) Trend Setters was rated one of the top spas in Ohio by Vouge Magazine the platinum petal a fresh look at tradition 110 South Main Street, Wellington, Ohio (440) theplatinumpetal.com Suite 302 Located in L & L Mini Plaza, LaGrange, OH Your personal wedding flower designer is excited to help you create a perfect day! 2015 Wedding Planner 7 50 over services. Address the invitations and announcements, which should be mailed four to six weeks before the wedding. Order wedding cake, if not supplied by caterer. Finalize ceremony details with officiant. Make rehearsal arrangements. Plan bridesmaids luncheon. Make appointments for hair, nails, and make-up. Arrange accommodations for out of town attendants, guests and family members. Finalize honeymoon plans. Make sure final musical arrangements are made for wedding and reception. Congratulations on your engagement! Trend Setters We offer Two months before the wedding

8 Catering & FIND A CATERER Desserts Caterer Beverages Address Phone ORDER THE WEDDING CAKE Establish menu Select bakery My menu Make arrangements for pick-up or delivery Final guest count Decide where cake table will be located Establish guideline Purchase a cake topper Buffet or served dinner Decide time of cake cutting ceremony Time food will be set out/served _ Time food will be taken away If you are saving the top cake layer, make arrangements to Number of bartenders and servers have it taken home and preserved. Confirm list of equipment provided by caterer Confirm all major details of your cake order one month in If self-catered advance Wedding Planner Meat Vegetables NOTES: Fruits Breads, Rolls, Crackers Cheese, Dips, Dairy Condiments 500 seat capacity with ability to split and have seat capacity events New Russia Twp Complex Butternut Ridge Road Oberlin, Ohio To Make Reservations For more information call