Trading Partner Labels. APPLICATION OF ODETTE / TRANSPORT LABELS for European Suppliers. Version 1.2

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1 APPLICATION OF ODETTE / TRANSPORT LABELS for European Suppliers Version 1.2 1

2 Table of Contents Document Control... 3 Management Letter... 4 Transport Handling Unit Labels... 5 LABEL DATA FIELD DEFINITION AND LAYOUT Content Cross reference (EDI Vs. OTL) Paper, Size and Materials Package and Transport Label Labeling Instructions Standard Packing List Bar Code Implementation Checklist Label Certification Label Placement on the THU

3 Document Control Rev Date Author Purpose for Change 1.0 August 25, 2011 G. Salomone Creation of Implementation Guide 1.1 August 25, 2011 S. Nagarajan Updated EDI fields 1.2 August 31, 2011 G. Salomone Updated sections 1.3 September 2, 2011 S. Nagarajan Updated outline 3

4 Management Letter 4

5 Transport Handling Unit Labels CNH has aligned its barcode label standard with the ODETTE barcode label. All suppliers are required to apply these labels to all Transport Handling Units (THU) that are shipped to CNH facilities. By following the steps outlined in this guideline, we can jointly implement this program, and derive the following benefits for our companies: Allows material to be quickly and accurately received Facilitates real-time reporting of material movement and usage Reduces invoice discrepancies by improving CNH s receiving process Every transport handling unit must contain the following: Master Label Box Label (if needed) CNH Standard Packing List The information on the Odette Transport Label (OTL) must be used in conjunction with the Advanced Shipping Notification (ASN) in the Dispatch Advice message (DESADV). 5

6 Master Label Note: Measures are expressed in millimeters (mm) The Transport Label is divided into two sections: Shipping section: Receiver; Dock/Gate, Advice Note number, Supplier address, Net weight, Gross weight, Number of boxes. Parts Identification section Part number, Quantity, Supplier, Serial Number, Description, Logistic Reference Area, Date, Engineering change and Batch number. 6

7 Field Descriptions: 1. Receiver The destination name and address as designated by CNH (Destination Plant Name and code) Data Source: CNH Delivery Schedules Plant Name and Plant Code Data Type: Alphanumerical EDI cross reference: DELFOR: NAD040+(020) where 010=BY DESADV: NAD040+(020) where 010=BY 2. Dock Code/Ship To Code This information can be retrieved from last delivery schedules/delfor, and can be subject to changes. Data Source: CNH Delivery Schedules Ship-To Code Data Type: Barcode and Alphanumerical EDI cross reference: DELFOR: NAD020 where 010=ST DESADV: NAD020 where 010=SF 7

8 3. Advice note number This information is used by CNH to receive goods and it is matched to the information given in the Advance Shipping Notice (ASN) Data Type: Alphanumerical and Barcode EDI cross reference: DESADV: BGM Supplier address Data Source: Supplier Data Type: Alphanumerical EDI cross reference: DELFOR: NAD050 where 010=SU DESADV: NAD050 where 010=SF 5. Net weight Weight of goods in kilogram (kg) excluding transport packaging Data Source: Supplier Data Type: Numeric 6. Gross weight Weight of goods in kilogram (kg) including transport packaging Data Source: Supplier Data Type: Numeric 7. Number of boxes Number of boxes on the transport unit. Data Source: Supplier Data Type: Numeric EDI cross reference: DEASDV: PAC Part Number (P) Data Source: CNH Delivery Schedules Data Type: Bar Code and Numeric EDI cross reference: DELFOR: LIN DESADV: LIN

9 9. Quantity (Q) Data Type: Bar Code and Numeric Default the unit of measurement is pieces (PCE) and is not needed to be given EDI cross reference: DELFOR: QTY where 020=PD DESADV: NAD where 010 = SF 10. Description Data Source: CNH Delivery Schedules Data Type: Alphanumerical EDI cross reference: DELFOR: PIA where 020 = PD 11. Logistic Reference Data Source: Supplier This area is normally reserved for the Supplier s part number. 12. Supplier ID The supplier manufacturing code Data Source: CNH Delivery Schedules Data Type: Bar Code and Alphanumerical EDI cross reference: DELFOR: NAD where 010=SU DESADV: NAD where 010=SF 13. Date Date of dispatch (stated at first hand) or date of production. The supplier manufacturing code Data Type: Alphanumerical The date must be printed in the format YYMMDD (Y = year, M = month, D = day) preceded by the character "D (Dispatch date) EDI cross reference: DESADV: DTM Engineering Change This field can be used to specify engineering changes occurred Data Source: CNH Delivery Schedules Data Type: Alphanumeric 9

10 15. Serial Master Label number (S, M or G) Data Source: Supplier Data Type: Bar Code and Numeric EDI cross reference: DEASDV: PCI and RFF (for M and G) or GIN (for S) 16. Batch Number This field can be used to as a Reference number to designate grouping of products of VSP-parts (Vital Safety Parts) within the same production batch Data Source: Supplier Data Type: Bar code and characters 10

11 LABEL DATA FIELD DEFINITION AND LAYOUT DATA AREA CONTENT User Attributes Field Length (excl. Identifiers) Bar Code Size height (mm) Text Size height (mm) Data Identifiers Receiver R 2 lines x an Dock/Gate R 1 line x an Advice Note Number R an N Supplier Address R an Net Weight D n..5 7 Gross Weight R n..5 7 No. Of Boxes D n..5 7 Part Number R n P Quantity R n Q Unit of Measurement D an..3 7 Description R an Logistic Reference N Supplier ID R an V Date R an7 7 Engineering Change N an Serial Number R n S Master Label Number R n M or G Batch Number N n H 11

12 Content Cross reference (EDI Vs. OTL) Following are examples of the CNH Standard Barcode Labels, along with a description of each field. Also included is the corresponding EDI field that contains the data to be provided on the barcode label. Odette Label Field DELFOR DESADV Sample Data 1. Receiver NAD040 +(020) NAD040 +(020) where 010 = BY NAD020 where 010 = ST where 010 = BY NAD020 where 010 = J1 2. Dock Code/Ship To ST Code BGM Advice note number NAD050 where NAD050 where 010 = 4. Supplier address 010 = SU SF CNH ITALIA S.P.A. (JE) 5. Net weight(kg) Gross weight(kg) Number of boxes PAC Part Number (P) LIN LIN Quantity (Q) QTY where 010 = Description PIA where 020 = PD QTY where 010 = Logistic Reference NAD where NAD where Supplier ID 010 = SU 010 = SF DTM D Date 14. Engineering Change 15. Serial Master Label number (S, M or G) 16. Batch Number For M and G, please use PCI and RFF with qualifier ACI For Simplified (S), please use to PCI and GIN BORG-WARNER COOLING SYSTEMS G PLANCKSTR MARKDORF, GERMANY 100 VENTOLA COMPLETA

13 Paper, Size and Materials The format of the OTL is A5 (210x148 mm). The OTL paper must be white with black printing. The label material has to have a weight of not less than g/m², to assure the OTL information being readable in CNH facilities. An adhesive OTL must be used on packages of Homogenous and Mixed Transport Handling Unit. Adhesive labels may be pressure-sensitive or dry-gummed as long as the adherence to the package surface is assured and that the OTL is removable from the Transport package after usage. The adhesive should be of alkaline water-soluble kind to be approved in environmental aspects. If you are using IFAST returnable containers, please refer to IFAST agreement as it prohibits the use of adhesive labels on these containers. In case of use of Thermal Printers, it is recommended to use minimum Semi Thermal paper. The label must be durable enough to ensure readability at its destination, i.e. being water and sun resistant. 13

14 Package and Transport Label The Odette organization has identified two levels of using an OTL, and the use of them depends on the configuration of the transport handling unit. The Master Labels (Handling unit) These are used to label individual or a group of packages in order to keep them together in a single consignment. The shipping details, the receiver and delivery point fields are always filled in. There are three types of master transport labels: Standard Type Master Label (S) Simplified Transport Handling unit This label is used to identify single transport packages that contain either loose parts or many packages sent in a bin or crate and too small to be labeled individually. The standard Master Label has both the shipping details and the part detail fields completed. IMPORTANT: In this scenario, Transport Handling Unit doesn't contain inner packs, therefore only master label will need to be affixed. Master Type Label (M) Homogenous Transport Handling unit Transport unit with one type of part number only, contained in several boxes. Each box should have a Standard label (S) attached to it. IMPORTANT: The Master Label displays the total quantity Group Type Label (G) Mixed Transport Handling unit This is similar to the Master Type Label but is used on a transport unit constituted of a number of packages containing mixed part numbers. Each one of the individual packages would have a Standard label (S) attached to it. IMPORTANT: The Master label doesn't display part number and quantity The Standard Label (S) Need to be used on boxes or cardboard boxes. This is attached directly to the package containing one or more parts of the same type. It is simply used to identify the contents of the package and does not contain any shipping details. The shipping details might be omitted. IMPORTANT: Only to be used in conjunction with Master Type Label (M) and Group Type Label (G). 14

15 Simplified Transport Handling Unit Standard Master Label Sample TEST SUPPLIER 123 VIA BELLEZIA, 7 TORINO ITALY Homogeneous Transport Handling Unit Master Label Sample TEST SUPPLIER 123 VIA BELLEZIA, 7 TORINO ITALY 15

16 Standard Box Label Sample (in conjunction with an homogeneous handling unit) TEST SUPPLIER 123 VIA BELLEZIA, 7 TORINO ITALY In this example, all three boxes need to have the label affixed Mixed Transport Handling Unit Master Label Sample TEST SUPPLIER 123 VIA BELLEZIA, 7 TORINO ITALY 16

17 Standard Box Label Sample (in conjunction with a mixed handling unit) TEST SUPPLIER 123 VIA BELLEZIA, 7 TORINO ITALY In this example, all three boxes need to have the label affixed 17

18 Labeling Instructions 1. Prepare Transport Handling Units, print labels, and print Packing List. The labels and Packing List need to be affixed to the pallet or returnable containers. 2. Submit an ASN once the product has been shipped. The Shipment ID on the Label, Advice note/packing List and ASN MUST be the same number for CNH to process your payments. 18

19 Standard Packing List A CNH Standard Packing List must be attached to the load that indicates the part numbers shipped and how many containers are associated with each part number with the Shipment ID as a machine readable barcode with a Human Readable Interpretation. 19

20 Bar Code Implementation Checklist Bar codes must be of the 3-of-9 type with the following requirements: Code Configuration The format for each bar code-element is: Start character, Identifier (Data Identifier), Data characters and Stop character. All bar coded areas are printed left justified. Inter-character gap The space between two bars in code 39 should be as close to the average narrow element width as is practical. Quiet zones Bar codes require a quiet zone to the left and right of the bar/space pattern. Begin and end margins (quiet zones) must be at least 6.4 mm so that no line or similar (e.g. staples, straps or fixation stickers) makes the decoding of the bar code impossible. Bar code heights The height of the bar code must be 13 mm. This to give the best possible scanning possibilities as the area allows. Narrow element and Ratio Narrow element is the smallest bar element in the bar code. Narrow element can also be named as Xdimension. Narrow element is allowed to be set between 0,33-0,43 mm. Recommends is that the modulation is to be set to 0,33 mm. (Some printers having minimum 200 dpi the recommendation is 0,375 mm.) The Ratio is the proportion between narrow and wide element in the bar code. 20

21 Label Certification Please scan one of your production-ready labels on your label printer, and it to We will validate your label sample to ensure it complies with CNH s label specification. Also, please provide the name, address, and phone number of your contact person so that we may provide feedback on your label sample, and advise when you can begin using the labels on your shipments. 21

22 Label Placement on the THU Pallet Box Master Labels shall be located on two adjacent sides. The Packing List should be placed in an envelope and attached to the pallet. Master Label Master Label Packing List Cartons on Pallet Master Labels shall be located on two adjacent sides. The Packing List should be placed in an envelope and attached to the pallet. Master Label Master Label Packing List 22

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