FUNCTION & ACCOMMODATION PACKAGES 2015 FUNCTION VENUES

Transcription

1 FUNCTION & ACCOMMODATION PACKAGES 2015 FUNCTION VENUES 1) Main Venue Hire 2) Gazebo Venue 3) Garden Pavilion 4) Chapel 5) Manor House 6) Camp Orchards Grounds

2 1.) MAIN VENUE WEDDINGS & EVENTS Main Venue: (a maximum capacity of 200 guests and closes at midnight, NOT NEGOTIABLE) INCLUDES: Furniture & linen: Chairs: maximum 200 chairs- either a wooden cross back chair OR a plastic chair with a chair cover. ( only 200 chairs are included, any extra chairs will be supplied at the hiring rate per chair- see Sub Hiring Form) 7 x rectangular wooden tables 2m x 1m (6 seater) 7 x rectangular wooden tables 2,5 m x 1 m (8 seater) 10 x rectangular wooden tables 3m x 1,1 m (10 seater) 50 x single metal trestle tables 77cm x 1,8m 200 x white napkins (supplied flat packed) 50 x natural beige box fitted table cloths (these only fit a single trestle table) 50 x white boxed fitted table cloths (these only fit a single trestle table) 50 x natural beige overlays for the trestle tables (one overlay fits one trestle table) 25 x white overlays for 2 trestle tables assembled into a square (one overlay fits two trestles assembled into a square) 3 x 2 seater slatted teak couches with charcoal cushions 2 x slatted teak side tables 1 x lectern 1 x mobile bar (can only be moved to specified destinations)

3 Cutlery: 200 x starter forks 200 x starter knives 200 x main/table fork 200 x main/table knife 200 x dessert fork 200 x dessert spoon 200 x soup spoon 200 x cake fork 200 x tea spoons Crockery: 200 x main/dinner plates 200 x side plates 200 x starter plates 200 x soup /pasta bowls 20 x sets of salt and pepper cruets( filled by Camp Orchards) 200 x tea cups 200 x saucers 10 x milk jugs 10 x sugar bowls 10 x ashtrays 40 x butter pads Glasses for table setting: 200 x white wine 350ml 200 x red wine 470ml 20 x water jugs 200 x champagne glasses Bar glasses: Whiskey tumblers Long vigne/high ball Beer multipurpose/pilsner glasses Shooter glasses

4 EXCLUDES: Wedding co-ordination, set up and break down All catering (ie: meals, cake, tea and coffee ect) All service staff All drinks All music requirements All décor aspects ( ie: flowers, candles, vases, candelabras, draping ect) Photographer Videographer Specialised and extra glassware NOTES: 1.) The client is responsible for all décor aspects for tables; this includes both the set up and breakdown. Please note that if any décor (that is hired from an outside source) is required to be set prior to the cutlery and crockery, this needs to be done so by the Wednesday prior to the event, as Camp Orchards staff set tables on a Wednesday and no later. Any later set ups required, are for the responsibility of the client. 2.) Any weddings exceeding 150 pax are required to use the external dance floor. 3.) Wooden tables and chairs may not be moved from the immediate venue area. 4.) No smoking is permitted in any of the buildings. Smoking is only allowed in the designated areas. A fine of R 5000 will be issued to the client if any smoking occurs in the buildings during their event. 5.) The venue is only open until 12 midnight, this is not negotiable. The music needs to be switched off at12pm sharp. 6.) The venue has a maximum capacity of 200 guests this includes the suppliers that you need to seat in the venue. 7.) The light fittings cannot be taken down without prior arrangement with Camp Orchards management. 8.) No draping is to be done without prior arrangement. Draping is only to be done with brackets. 9.) The floor plan (ie: layout out tables and chairs) must be sent to Camp Orchards 14 days prior to the event date. Failure to do so will result in the client having to set out own tables and chairs. 10.)Table setting (cutlery & crockery) must be sent to Camp Orchards 14 days prior to event date, failure to do so will result in the client having to set their own tables. 11.) The size of the main reception venue is 14.1m x19.2m 12.)Any excess items that are seen at the venue on a site visit that are not on the included list,are for sub hiring; please refer to the Sub Hiring Form. 13.)No artificial confetti allowed, only natural products 12.)Any excess items that are seen at the venue on a site visit that are not on the included list,are for sub hiring; please refer to the Sub Hiring Form. 13.)No artificial confetti allowed, only natural products

5 Chapel INCLUDES: seating for 80 guests pulpit EXCLUDES décor and décor set up minister flowers all music /sound and sound equipment NOTES: 1.) Chairs may not be removed from the chapel, nor other furniture 2.) No nails, prestick or tape may be used on any of the walls 3.) Outdoor ceremonies are only allowed at 3 designated areas. 3.1) immediately outside the chapel 3.2) the paddock outside venue with gazebo 3.3) the garden pavilion/dance floor 4.) All outdoor ceremony set up and breakdowns are the responsibility of the client. 5.) All outdoor ceremonies are required, to be broken down on the same day of the event. This is the responsibility of the client, or clients sub-hired staff.

6 Accommodations included in Main Venue hire: INCLUDES: 8 garden cottages for the bridal party on the night of the wedding (no more than two guests per cottage) 1 superior bridal suite for the bridal couple on the night of the wedding. This is for the bridal couple only. EXCLUDES: This excludes the manor house which can be rented at an extra R per night (This is a four bedroom, (8 sleeper house) NOTES 1.) All accommodation at Camp Orchards is a bed and breakfast basis only. Dinner and lunch will not be served at Camp Orchards. Please note that the cottages are not not equipped for food catering, but all guests are welcome to bring their own drinks (STRICTLY NO DRINKS ARE ALLOWED TO BE TAKEN TO THE WEDDING VENUE) 2.) No sub contractors are allowed to supply any services directly to the accommodations after the venue has been closed at midnight. 3.) No after parties are allowed to take place in the accommodations after the venue is closed at midnight. Failure to comply with this rule will result in a fine. 4.) Camp Orchards are not responsible for any food and drinks at the accommodations. (Excluding breakfast) all food and drinks required by the guests are for their own responsibility. 5.) Any special requirements in the accommodations need to be discussed prior to arrival as Camp Orchards accommodations are not staffed facilities. 6.) Right of admissions to the accommodation areas are strictly reserved for the staying guests only 7.) All check ins need to be done during Camp Orchards working hours, all check ins are done at the main manor house (9:00-16:00) 8.) Once guests are checked in, they are responsible for their room key and locking up of their rooms 9.) All guests checking in on a Saturday need to do so prior to the wedding ceremony as no staff members will be available for check in after or during the wedding 10.)A detailed accommodations list needs to be sent to Camp Orchards 2 weeks prior to your event. Cost: Total: R % Damages Deposit of R 5500 (any breakages or losses that occur during your event will be covered by this deposit, the remaining or full amount will be reimbursed to the client after the event)

7 2.) GAZEBO VENUE EVENTS (NOT WEDDINGS) Gazebo Venue: (a maximum capacity of 40 guests seated and 60 guests standing closes at midnight, NOT NEGOTIABLE) INCLUDES: Furniture & linen: Chairs: maximum 40 chairs- either a wooden cross back chair OR a plastic chair with a chair cover. ( only 40 chairs are included, any extra chairs will be supplied at the hiring rate per chairsee Sub Hiring Form) 7 x rectangular wooden tables 2m x 1m (6 seater) 7 x rectangular wooden tables 2,5 m x 1 m (8 seater) 10 x rectangular wooden tables 3m x 1,1 m (10 seater) 50 x single metal trestle tables 77cm x 1,8m 60 x white napkins (supplied flat packed) 50 x natural beige box fitted table cloths (these only fit a single trestle table) 50 x white boxed fitted table cloths (these only fit a single trestle table) 50 x natural beige overlays for the trestle tables (one overlay fits one trestle table) 25 x white overlays for 2 trestle tables assembled into a square (one overlay fits two trestles assembled into a square) 3 x 2 seater slatted teak couches with charcoal cushions 2 x slatted teak side tables 1 x lectern 1 x mobile bar (can only be moved to specified destinations) Cutlery: 60 x starter forks 60 x starter knives 60 x main/table fork 60 x main/table knife

8 Cutlery: 60 x dessert fork 60 x dessert spoon 60 x soup spoon 60 x cake fork 60 x tea spoons Crockery: 60 x main/dinner plates 60 x side plates 60 x starter plates 60 x soup /pasta bowls 60 x sets of salt and pepper cruets( filled by Camp Orchards) 60 x tea cups 60 x saucers 10 x milk jugs 10 x sugar bowls 10 x ashtrays 10 x butter pads Glasses for table setting: 60 x white wine 350ml 60 x red wine 470ml 10 x water jugs 60 x champagne glasses Bar glasses: Whiskey tumblers Long vigne/high ball Beer multipurpose/pilsner glasses Shooter glasses

9 EXCLUDES: NOTES: co-ordination, set up and break down All catering (ie: meals, cake, tea and coffee ect) All service staff All drinks All music requirements All décor aspects (ie: flowers, candles, vases, candelabras, draping ect) Photographer Videographer Specialised and extra glassware 14.)The client is responsible for all décor aspects for tables; this includes both the set up and breakdown. Please note that if any décor (that is hired from an outside source) is required to be set prior to the cutlery and crockery, this needs to be done so by the Wednesday prior to the event as Camp Orchards staff set tables on a Wednesday and no later. Any later set ups required are for the responsibility of the client. 15.)Wooden tables and chairs may not be moved from the immediate venue area. 16.)No smoking is permitted in any of the buildings. Smoking is only allowed in the designated areas. A fine of R 5000 will be issued to the client if any smoking occurs in the buildings. 17.)The venue is only open until 12 midnight, this is not negotiable. The music needs to be switched off at 12pm sharp. 18.)The venue has a maximum capacity of 40 guests seated and 60 guests standing this includes the suppliers that you need to seat in the venue 19.)The light fittings cannot be taken down without prior arrangement with Camp Orchards management 20.)No draping is to be done without prior arrangement. Draping is only to be done with brackets. 21.)The floor plan (ie: layout out tables and chairs) must be sent to Camp Orchards 14 days prior to the event date. Failure to do so will result in the client having to set out own tables and chairs. 22.)Table setting (cutlery & crockery) must be sent to Camp Orchards 14 days prior to event date, failure to do so will result in the client having to set their own tables. 23.)Any excess items that are seen at the venue at a site visit that are not on the included list are for sub hiring; please refer to the Sub Hiring Form. 24.)Please note that if you have booked the Gazebo Venue, you may not have use of the main venue at any time COST: Total: R % Damages Deposit of R 2200 (any breakages or losses that occur during your event will be covered by this deposit, the remaining or full amount will be reimbursed to the client after the event)

10 3.) GARDEN PAVILION EVENTS Garden Pavilion: (a maximum capacity of 20 pax and closes at midnight, NOT NEGOTIABLE) This Room can be used for baby showers, high teas, kitchen teas, communions, christenings and other special occasions. INCLUDES: (quantity for 20 pax) Wooden chairs Wooden tables Table linens Cutlery Crockery Glassware Excludes: Table décor Food & Beverage Cost: Total: R % Damages Deposit of R 250 (any breakages or losses that occur during your event will be covered by this deposit, the remaining or full amount will be reimbursed to the client after the event)

11 4.) CHAPEL RELIGIOUS SERVICES Chapel: (a maximum capacity of 80 pax seated) The chapel can only be used if we do not have another event taking place in the Main Venue or the Gazebo Venue INCLUDES: Wooden chairs EXCLUDES: Priest Music Sound equipment Cost: Total: R ) MANOR HOUSE SMALL EVENTS WITH ACCOMMODATION (NOT WEDDINGS) Manor House: (Maximum capacity of 100 pax for standing event or maximum capacity of 30 pax for a seated event, comes with accommodation for 8 couples) Grand entertainment facilities in an exclusive manor house. Cost: Price on request 6.) CAMP ORCHARDS GROUNDS Camp Orchards Grounds: Please feel free to enquire about our beautiful gardens and grounds for your event. Cost: Price on request

12 ACCOMMODATION We offer accommodation to guests using Camp Orchards venues. All accommodation is on a bed and breakfast basis. The wedding venue package includes some accommodation, see below rates for all other accommodation requirements. There is a single person surcharge of R ROOM ROOM DESCRIPTION RATES Main House R20000/night for the entire house MH main room MH Edward MH Helen MH Alice X1 double bed en suite X1 double bed en suite 2 X single bed en suite X1 double bed en suite Cottages 1 X1 double bed en suite R700/person sharing 2 X1 double bed en suite R700/person sharing 3 X2 single bed en suite R700/person sharing 4 X1 double bed en suite R700/person sharing 5 X1 double bed en suite R700/person sharing 6 X1 double bed en suite R700/person sharing 7 X1 double bed en suite R700/person sharing 8 X1 double bed en suite R700/person sharing Pool House R3200/night for the entire cottage Pool House room 1 Pool House room 2 1x double bed sharing a bath 1x double bed sharing a bath

13 SUPPLIERS 2015 We only allow the below preferred caterers to cater in our venues 1. Aubergine cookery studio Margaret Harel : tstudio@iafrica.com Tel: Cell: Food Matters Jacqui Rey : chef@foodmatters.co.za Cell: Harris and Homes Sarah Harris : sarah@harrisandhomes.com Cell: Bar: Camp Orchards is a fully licensed facility. We charge a R45.00 corkage fee per bottle. The clients or their guests may provide no alcohol or drinks at any of the venues unless agreed upon and signed off by Camp Orchards prior to the event. There are no credit card facilities available at the wedding venue. camporchards@iafrica.com Tel: Camp Orchards Pty Ltd VAT Reg no: