ESSENTIAL SAFETY RESOURCES
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1 ESSENTIAL SAFETY RESOURCES GS-3042 SUBCONTRACTOR MANAGEMENT PLAN (SMP) Originator: Safety Advisor s Signature: Type Name Approval: HSE Manager s Signature: Type Name Approval: Operations Manager s Signature: Type Name Table of Contents PURPOSE... 2 SCOPE... 2 GENERAL REQUIREMENTS... 2 PROCEDURE... 2 Pre-Qualification of Subcontractors... 2 Evaluation Safety Metrics... 2 Evaluation Rating and Acceptance... 3 Subcontractor Involvement... 3 Subcontractor Safety Pre-Qualification Form... 5 PRINTED COPIES ARE NOT CONTROLLED PRINTED JULY 19, 2012 Page 1 of 11
2 1. PURPOSE 1.1 The purpose of this program is to ensure that Your Company Name continues to improve subcontractor health, safety and environmental performance, and to establish a standard for pre-qualification, evaluation/selection and development of our subcontractors. 2. SCOPE 2.1 This program applies to all subcontractors and all Your Company Name locations. 3. GENERAL REQUIREMENTS 3.1 All Your Company Name subcontractors are to be managed in accordance with this program. 3.2 The use of subcontractors must be pre-approved by Your Company Name. Approval requirements include: A formal safety review of the subcontractor being performed by Your Company Name s Safety Department The scope of the review was commensurate with the hazards and risk exposure Subcontractor has been/will be oriented to the safety policies, expectations and requirements of Your Company Name The subcontractor agrees to abide by our drug and alcohol policy and on-site safety rules throughout the duration of the work. 3.3 Any subcontractor that has a Non-Approved safety status will not be used on any Your Company Name site. 4. PROCEDURE 4.1 Pre-Qualification of Subcontractors Subcontractors will be pre-qualified by reviewing their safety programs, safety training documents, and safety statistics. 4.2 Evaluation Safety Metrics Acceptable safety metrics will be used as criteria for prequalifying and selecting subcontractors. The safety metrics and scoring will consider: Your Company Name Subcontractor Pre-Qualification Form responses and subcontractor safety program documents review (60%, rated from 0-60 total points) Subcontractor safety training documents review (20%, rated from 0-20 total points) Subcontractor safety statistics review (20%, rated from 0-20 total points). PRINTED COPIES ARE NOT CONTROLLED PRINTED JULY 19, 2012 Page 2 of 11
3 4.2.2 Evaluation Rating and Acceptance The subcontractor rating system will have five designations: Equal to or greater than 90 points = A no restrictions Between 85 and 89 points = B Mitigation plan must be documented and approved by Your Company Name Safety Between 81 and 84 points = C Mitigation plan must be documented and approved by Your Company Name Safety, with management approval in writing Between 71 and 80 points = D Mandatory commitment meeting with senior subcontractor management present; mitigation plan documented and approved by Your Company Name Safety, management approval in writing; trained subcontractor safety personnel on site during work regardless of number of workers Less than 70 points = F Not to be used Once each subcontractor has been evaluated and scored, Your Company Name Safety will provide management the scores/ranking Your Company Name reserves the right to change a subcontractor s status to Non-Approved if the subcontractor shows insufficient progress towards accepted mitigation plan or other agreed upon criteria Subcontractor Involvement Contractors are required to follow or implement the work practices and systems described below while performing work at Your Company Name work sites: Attend safety orientation, pre-job meeting, or kick-off meeting provided by Your Company Name prior to any work beginning Monitor employees for substance abuse and report nonconformities to Your Company Name Ensure personnel have the required training and competency for their work Participate in Your Company Name tailgate safety meetings, job safety analysis or hazard assessments, and on-the-job safety inspections Perform a pre-job safety inspection that includes equipment. PRINTED COPIES ARE NOT CONTROLLED PRINTED JULY 19, 2012 Page 3 of 11
4 Participate in the BBS hazard reporting system Report all injuries, spills, property damage incidents and near misses Comply with on-site and owner/client safety rules Implement Your Company Name safety practices and processes as applicable Clean up and restore the work site after the job is over Ensure compliance with regulations at all times Post job safety performance reviews shall be conducted for subcontractors. PRINTED COPIES ARE NOT CONTROLLED PRINTED JULY 19, 2012 Page 4 of 11
5 Subcontractor Safety Pre-Qualification Form PRINTED COPIES ARE NOT CONTROLLED PRINTED JULY 19, 2012 Page 5 of 11
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