Using Camtasia to Record Audio in a PowerPoint Presentation

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1 NOTE: In order to record audio in a PowerPoint presentation using Camtasia, you must have Camtasia installed on your computer. NOTE: Always plug your headset (or other recording device) in before opening PowerPoint or Camtasia. It is recommended to use a headset microphone for recording audio. If you use a headset, ensure that your headset is the default recording device by going to Control Panel > Hardware and Sound > Sound and selecting the Recording tab. If your headset is not the default, make them so by ensuring that they are enabled and disabling any other recording devices. You will need to determine which recording device in the list is your headset, then check to ensure that it has a green check mark. 1. Open your PowerPoint presentation and click the ADD-INS tab on the toolbar. 2. Open the Camtasia Studio Recording Options by clicking on the hand icon to the left of the question mark 1

2 3. Ensure that your headset (or other recording device) is selected from the dropdown menu next to Audio source in the Video and Audio section of the Add-in Options. Once your device is selected, you will see movement of the green audio bar just below the dropdown menu. If there is no movement, you either have not selected the appropriate device or your device is not functioning properly. Consult your operating system s help feature if you believe your device is not functioning properly. Once you have made your desired selections, click the OK button. 3. When you are ready to record your audio, click the microphone icon and then click Record. 2

3 3. Your PowerPoint will switch to presentation mode. You are not recording audio yet. In the lower right corner of your screen you should see the Camtasia recording options box. If you are ready to record the audio for your presentation, click the Click to begin recording button. Remember that you may pause recording by pressing the Ctrl, Shift, and F9 buttons in unison on your keyboard. You may also stop the recording by pressing the Ctrl, Shift, and F10 buttons in unison on your keyboard. You may choose to write this information on a note and place it next to your keyboard for quick reference during recording. You can advance the slides in your presentation as you speak by clicking the left and right arrows at the bottom of the presenter screen. 4. When you have finished recording the audio into your PowerPoint presentation, stop the recording (see instructions in step 3). You will see a dialogue box asking if you really want to stop the recording. Click the Stop recording button. 3

4 4. You will now be prompted to save your PowerPoint presentation. It is recommended that you save with a new name that includes with audio or something similar. This allows you to keep your original PowerPoint presentation without audio and designates that this new file has audio. Once you have designated your file name and location, click the Save button. 5. After you save the file, you will be prompted to either produce your recording or edit your recording. If you are happy with what you have recorded into your presentation, you can select Produce your recording and click the OK button. If you would like to edit your recording and are comfortable editing in Camtasia, you may select Edit your recording and click OK. For the purposes of this tutorial, the option of Produce your recording has been selected. 4

5 6. Your presentation should now open in Camtasia. The production wizard will help to guide you through producing your presentation. Begin by selecting the format that you would like from the dropdown menu. You may choose to share your video in your Screencast.com, Google Drive, or Youtube account. If you will simply be uploading the file to D2L or another system, select an mp4 format with Smart Player. A setting of 720 pixels is optimal for web viewing. You may also choose Custom Production Settings or you can Add/Edit Presets if you wish. Once you have made your selections, click the Next button at the bottom of the wizard. 5

6 7. You may keep the same name for your presentation file if you wish. Once this file is produced, it will be a video file instead of a PowerPoint file, which will help to avoid confusion if you choose to keep the same name. Ensure that you are saving the file in your desired location by clicking the file folder icon and navigating to where you would like to save the file. Camtasia will create a folder with the name you have chosen that will contain all the associated files for the video presentation. You may uncheck the boxes on this screen but it is recommended to leave them checked. Once you have made all selections for this screen, click the Finish button near the bottom. 6

7 8. Your presentation will now move into the rendering stage where it will be packaged into video format. It may take several minutes for your video to render, depending on how large the associated files are. A progress bar will appear to help you estimate the time left for rendering. 9. When your presentation has finished rendering, it will open in a browser window for you to view (if you kept that option checked in the wizard). You may view the presentation by clicking on the Play arrow in the center of the screen. 7

8 10. It is recommended that you return to your Camtasia screen (which should still be open) and save your project file. This will allow you to return and edit the file later if you would like. Click File near the top-left of the screen and select Save Project As. 8

9 11. Navigate to where you would like to save your file (perhaps in the same location as your Power- Point and video files). Ensure that Save as type is showing Camtasia Studio Project (*.camproj) as the file type. This will allow you to open this file in Camtasia later to edit it. When you are satisfied with your selections, click the Save button. 12. You will see a notification about producing the file. You have already produced the file that you will use. This is a reminder that you must produce the file again if you make changes to this project file. Click the OK button to dismiss this notification. You may also exit Camtasia if you wish. 9

10 13. It is important to understand the file types that will now be present in the folder where you saved the components of your recording. The TechSmith Recording file is the recording of the screen (PowerPoint slides) and the audio (your voice speaking) that must be converted to an mp4 format for viewing (you already did this in Camtasia). 10

11 14. If you look in the folder that Camtasia created, you will see many files that are associated with your video presentation. If you would like to edit the video presentation and reproduce it, look for the Camtasia Studio Project file under the Type column. This file will appear where you saved it earlier. If you would like to upload your video to D2L or another system, you will need to select the file with the MP4 file type under the Type column. This is the final produced file that can be played on most computers and mobile devices. Contact the Distance Education Department if you would like to learn more about using Camtasia to create lecture or informational videos, as well as adding quizzing features that integrate with the D2L grade book. 11

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