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1 Compressing Image Files With Microsoft Office Picture Manager University Information Technology Services Training, Outreach, Learning Technologies and Video Production

2 Copyright 2011 KSU Department of University Information Technology Services This document may be downloaded, printed, or copied for educational use without further permission of the University Information Technology Services Department (UITS), provided the content is not modified and this statement is not removed. Any use not stated above requires the written consent of the UITS Department. The distribution of a copy of this document via the Internet or other electronic medium without the written permission of the KSU - UITS Department is expressly prohibited. Published by Kennesaw State University UITS 2011 The publisher makes no warranties as to the accuracy of the material contained in this document and therefore is not responsible for any damages or liabilities incurred from its use. Microsoft, Microsoft Office, and Microsoft Office Picture Manager are trademarks of the Microsoft Corporation.

3 University Information Technology Services Compressing Image Files With Microsoft Office Picture Manager Table of Contents 1. Compressing Files Exporting to a Different File Format...3

4 Image files, regardless of the physical dimensions of the image, can often be very large in size. This file size can cause issues if you are making images available for viewing or download on the Internet, or, if you are attaching them to . Large files may open or download slowly, depending on the speed of your Internet connection. To resolve this problem, you can compress image files so that they are much smaller in size. There are many software applications that you can use to compress images. The one we will discuss here is Microsoft Office Picture Manager. Picture Manager is included in Office 2007 and Office Compressing Files 1. In Windows Explorer, right-click the image. 2. From the Shortcut Menu, select Open with Microsoft Office The image will open in Microsoft Office Picture Manager (See Figure 1). Figure 1 Picture Manager Window 1

5 Figure 2 Picture Manager Menu and Toolbar 3. Click Picture Compress Picture. The Compress Pictures Task Pane opens (See Figure 3). Figure 3 Compress Pictures Task Pane Before Compression Figure 4 Compress Pictures Task Pane After Compression 4. In the Compress for area of the Compress Pictures Task Pane, select the option for how you will be using the image in a document, in a web page, or attached to an message. In the Figure 4 above, the picture was compressed to display in a web page. The size of the picture file was reduced from 1.94 MB to 64.2 KB. 5. Click the OK button. 6. Click File Save to save and replace the original image with the compressed image; click File Save As to retain the original image file and save the compressed image as a separate file. 2

6 2. Exporting to a Different File Format If you find that the application where you are inserting a picture will not accept the type of file that you are inserting, you can use Microsoft Office Picture Manager to convert the picture to a different file type. 1. In Windows Explorer, right-click the image. 2. From the Shortcut Menu, select Open with Microsoft Office The image will open in Microsoft Office Picture Manager (See Figure 1). 3. On the Menu Bar, click File Export. The Export Task Pane opens at the right of the screen. Figure 5 - The Export Task Pane 4. In the Export selected files to area, either choose to send the file to the location of the original, or, click the Browse link and select a new location. 5. In the Export with this file name area, either leave the original name of the file, or, type in a new name. 6. Click the box labeled Export with this file format and select the new format. 7. If you want to resize the picture (physical dimensions), click the Export using this size box and select the appropriate size. 3

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