Adding a CRO link to a staff profile

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1 Adding a CRO link to a staff profile CRO (CSU Research Output) is an open access digital archive which includes a variety of research publications produced by CSU academics. Open access means the works held within are freely accessible (no login required) and can be found by anyone using Internet search engines such as Google. Adding a CRO link to a staff profile provides viewers with quick and easy access to that person s published works. The screenshot below shows a staff profile page before the CRO link has been added. Go to page 6 to see the after screenshot. A cro-links.txt file is available to assist you. It can be opened and saved using the link below. Left click the link below to open it in your browser, go to the File menu, select Save As, select your preferred location to save it to and click Save Cro-links.txt To add a CRO link to a staff profile 1) Ensure the cro-links.txt file is open ready for you to use (if this is the first time you have read this document see above for the download location/instructions) 2) Navigate to the relevant staff profile page in your browser (ie Internet Explorer/Firefox) 3) In the address bar at the top of the browser, type _edit after the URL. This will launch the Easy Edit Suite (EES) for this webpage Page 1 of 6

2 4) If you have not yet logged into staff.csu you will be prompted to. Enter your CSU username and password to login EES will now change the status of the staff profile page to Safe Edit (Pink) so you can start editing 5) Click Metadata (see circled below) to display the metadata fields for that page 6) Scroll down through the Design Staff Schema, Staff Details section until you reach the Additional Information field shown below 7) Un-tick the Use default check box and the green WYSIWYG icon will appear (see circled below), click it and the WYSIWYG editor will open Page 2 of 6

3 8) Open the cro-links.txt file and copy the words View Publications on CRO from it and paste them into the WYSIWYG editor 9) Select the words View Publications on CRO and click the bulleted list button in the toolbar to turn into a list item 10) Whilst the text is still highlighted click the insert link button in the toolbar. The Insert Link screen will open (as shown below) Page 3 of 6

4 11) Switch back to the cro-links.txt file and replace the last eight digits on the end of the URL with the relevant staff ID number (this needs to be changed for each individual staff member so their specific CRO listing will display) 12) Copy the entire link and paste it into the Link field (in the General section - see below) 13) In the Target field enter _blank (in the New Window Options section - see below) and click Ok _blank tells the link to open in a new window Paste link here Enter _blank here 14) Click the Save button in the top right corner of the browse to save your changes. The button will only turn green when changes have been made 15) Click the Preview button at the top of the page to view the staff profile. The EES will display your page in the browser with your latest changes. If you need to make another change click the Edit button to switch back to editing mode 16) To make your changes Live, click Details and select the relevant status from the drop down list next to Change? Choose a) if your site has workflow or b) if there is no workflow or you are an administrator Page 4 of 6

5 a) If workflow is applied to your site you will need to select Apply for Approval and then click Save (see below) A request for approval will now be sent to the Faculty Web Coordinator or an IT Web team member. Once it has been approved you can make the page live i) To view the status of your Workflow, select the Workflow icon for your page in the EES. This will show you who needs to approve your page and if the approval has been completed ii) When the workflow is completed you will be able to change the status of your page on the Details screen to Make Live b) If there s no workflow or you have administrative permissions select Approve and click Save The status will change to Safe Edit Approved To Go Live (orange) i) Select Make Live and click Save again to make the changes live The Status section should now appear green (as shown below) Page 5 of 6

6 Note: Type _nocache at the end of the URL to see the latest changes to the page. _nocache tells the browser to get the latest copy of the page instead of using the cached copy. Caching is the process of web pages (and associated files eg images) being downloaded and saved to your computer so they are immediately available instead of having to be downloaded each and every time you view the page. Caching significantly reduces page load time. Our web pages are re-cached every 3 hours The screenshot below shows a staff profile with a View Publications on CRO link. 17) Logout of the EES by clicking the Current User icon (top right hand corner) and then Logout. This will release all of your locks. Close the browser if no further edits are required Note: Exit Edit Mode closes the editing interface and reloads the current page but it does not log you out. If you use Exit Edit Mode you will still be logged into the EES. The Logout option exits the EES and then logs you out before reloading the current page. When you exit or log out of the EES, all locks on the current asset are released automatically Page 6 of 6

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