Job Description Project Manager II

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1 1. PURPOSE 1.1 The purpose of this Job Description is to establish and define the authority, accountability, reporting relationships, responsibilities, duties, and measures of performance of the Project Manager II of Walker Excavation, Inc. 2. BASIC FUNCTION 2.1 The basic function of the Project Manager II is to ensure that projects are planned, coordinated and completed in a timely, efficient, effective and profitable manner. 3. REPORTING RELATIONSHIPS 3.1 The Project Manager II reports to, and is accountable to, the Senior Project Manager 3.2 The following positions report directly to the Project Manager II: Project Superintendents Project Manager I Project Assistants (when assigned) 4. JOB REQUIREMENTS To perform this job successfully, an individual must be able to complete all areas outlined for this position in a satisfactory manner. The requirements listed below are representative of the knowledge, skills, and/or abilities necessary to meet the minimum job requirements of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. 4.1 EDUCATION Required: Bachelor s Degree in Engineering (or other construction related field) or four (4) years of directly related experiences Preferred: Post Graduate Degree 4.2 LICENSING/REGISTRATION/CERTIFICATION Required: Valid Driver s License Preferred: Montana Professional Engineers License 4.3 EXPERIENCE Revised as of October 15, 2012 Page 1 of 6

2 4.3.1 Required: Five or more years experience as a Project Manager (or equivalent position) in a construction related organization with a minimum of $5,000,000 in annual sales Preferred: Knowledge of Sage 100 Contractor Software and experience in its project management applications. Also knowledge of Microsoft Office Product Suite, (Outlook, Excel, Word) and Microsoft Project. 4.4 SKILLS, KNOWLEDGE, AND ABILITIES Extensive knowledge of the site and utility construction industry and the sub trades Ability to run a GPS and/or a total station and construction level in order to help layout construction stakes in the field Ability to consistently prepare accurate project cost estimates Ability to successfully negotiate with owners, architects, engineers, subcontractors and suppliers Working knowledge of construction legal issues including contracts, liens, labor standards, retainage and other related topics Ability to manage all aspects of construction projects in excess of $5,000,000 effectively and efficiently including but not limited to Budgeting, Scheduling, QA (Spec Compliance), Submittals Ability to identify, troubleshoot and resolve problems on projects before they become major issues Ability to develop business relationships and networking contacts to increase the company s presence in the business community and results in new business opportunities Ability to handle multiple tasks at the same time while maintaining attention to detail Ability to meet scheduling deadlines Ability to work in stressful situations Ability to juggle resources to meet owner deadlines Knowledge of Sage 100 Contractor software Knowledge of Microsoft Project software (or equivalent applications) Knowledge of Microsoft Office Applications Revised as of October 15, 2012 Page 2 of 6

3 5. AUTHORITY Knowledge of AutoCAD software Knowledge of InSite earthwork software (or equivalent application) Knowledge of Construction Link bidding software( or equivalent application) Knowledge of DocuBuilder Construction Contract Document software (or equivalent application) Excellent written and verbal communication skills Ability to supervise subordinate Project Managers and field personnel Ability to interact with senior management 5.1 The Project Manager II is selected and appointed by the Senior Project Manager and has been delegated the authority required to successfully accomplish all of the duties and responsibilities of this position. 6. DUTIES AND RESPONSIBILITIES 6.1 Evaluate construction documents in order to prepare detailed site work and utility construction takeoff estimates for import into Insite Earthwork software and Construction Link. 6.2 Prepare Project Proposals and Job Cost Estimates using Construction Link for new project quotes or negotiations. 6.3 Completion of construction stakeouts for the projects we are building in the field. Utilization of the same equipment for quality control and the collection of as built information such as alignment and elevation of the installed improvements. 6.4 Set up (or supervise the set up) new jobs in Sage 100 Contractor on a timely basis, including (but not limited to): Initial Schedule of Values and Cost Estimate Project Checklist Project Schedule Submittal Log 6.5 Buy out materials and sub contractors at or below the amount in the original estimate. Initiate Subcontract process in DocuBuilder. Revised as of October 15, 2012 Page 3 of 6

4 6.6 Manage the project on a daily, weekly and monthly basis including (but not limited to): Prepare Requests for Payment within the required time frame. Ensure that the project is always in a positive cash position (i.e., Billings are in excess of costs and estimated earnings) Monitor, follow up and collect all project receivables within the Contract s terms Meet with owner (or owner representatives) weekly to monitor project progress, review issues and to ensure that owner is HAPPY with Walker Excavation s performance Supervise Project Superintendent to ensure project is on schedule and on budget Monitor and maintain the project schedule including scheduling subcontractors, material suppliers and other vendors Ensure all items on the Project checklist have been completed as required Coordination of all project submittals. Monitor submittal log to ensure all open items are resolved in a timely manner Coordinate with the Project Superintendent all Requests for Information (RFI) Identify, document and discuss with owner all Change Requests in a timely manner Process Change Orders for all approved Change Requests. Adjust estimates, project schedule, submittals and other change order requirements in a timely manner Monitor cost issues daily and adjust estimates as required to ensure estimated costs are a true and accurate projection of final project costs Approve all subcontractor and supplier invoices prior to the month end billing cutoff verifying the amount and cost code to be charged Complete the close out paperwork and insure that the punch list is completed in a timely and cost effective way Close out project in a timely manner. 6.7 Attend all required company meetings 6.8 Prepare all required company reports in an accurate and timely manner. Revised as of October 15, 2012 Page 4 of 6

5 6.9 Represent the company in a professional business like manner Develop and maintain business relationships which result in new business for the company Comply with all company policies and procedures 6.12 Maintain confidentiality of all company and client information Any other duties assigned by the Senior Project Manager. 7. MEASURES OF PERFORMANCE The Project Manager II of Walker Excavation Inc. shall be deemed to be performing in an acceptable manner when the following have been accomplished: 7.1 All projects are completed within the contractual terms, in accordance with project specifications and on budget 7.2 All project documentation (project files) is accurate, complete and up to date. 7.3 Estimates of project costs are accurately maintained on a weekly basis. 7.4 Warranties, final sign offs and punch lists are completed within 30 days of substantial completion. Exception would be winter or weather delays (i.e., landscape, paving, etc) 7.5 Profits (Fees) for all projects meet or exceed initial estimates on both a dollar and percentage basis. 7.6 Owners are HAPPY and will use Walker Excavation, Inc. for future projects. 7.7 Meet or exceed goals for new business development. 7.8 Project Manager II is in compliance with Walker Excavation Inc. s Policies and Procedures 8. Acknowledgment 8.1 I have reviewed and understand the above job description and believe it to be accurate and complete, and I can successfully fulfill each duty or task. I also agree management retains the right to change this job description at any time. Employee s Signature Date Revised as of October 15, 2012 Page 5 of 6

6 Immediate Supervisor s Signature Date Z:\Office Documents\Job Descriptions\PM II.docx Revised as of October 15, 2012 Page 6 of 6

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