DAVIS EARLY INTERVENTION PARENT HANDBOOK DAVIS SCHOOL DISTRICT

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1 DAVIS EARLY INTERVENTION PARENT HANDBOOK DAVIS SCHOOL DISTRICT Early Learning Center 115 South 200 East Farmington, Utah

2 TABLE OF CONTENTS SECTION I Page Introduction 3 What Is Early Intervention? 3 What Is Davis Early Intervention? 3 What Is an IFSP? 5 Where Is My Child Served? 5 Who Is Davis Early Intervention Staff? 6 What Is Transition? 8 Is There a Charge for Early Intervention Services? 8 SECTION II Page Procedural Safeguards/Parents' Rights 9 2

3 SECTION I DAVIS EARLY INTERVENTION PARENT HANDBOOK Welcome to Davis Early Intervention. Our staff is pleased to be able to work with your family. We hope we can earn your trust and confidence as we work closely with you to help your child learn. One of our most important goals is teaching you skills that you can use to help your child learn and grow as much as possible. As your family becomes involved with our program, there will be times you will see a lot of paper. There will be forms for this, forms for that, forms for just about everything. The paperwork is required of us to serve your family and keep us working toward common goals. We hope you will keep us current on your needs. What is Early Intervention? The idea of early intervention is quite simple. If a child with developmental delays gets help early on, there may be fewer problems in the future. All of us may benefit by the reduced need for special services through your child s school years Children, who are referred to an early intervention program, qualify by meeting the eligibility criteria described within The Individuals with Disabilities Education Act (P.L ), Part C. Early Intervention services in Utah are funded by the Utah Department of Health. Early Intervention services in Davis County come through Davis School District. What is Davis Early Intervention? Davis Early Intervention(DEI)is part of the Early Childhood Department in Davis School District. Our central office is the Family Enrichment Center in Kaysville. Our job is to provide support to families, to promote the physical, social, emotional and mental growth of young children and to use developmentally appropriate practices, teaching and testing. Davis Early Intervention is a family-centered, teaching program where parents and staff work together to help children grow. We believe families are the experts on their children and can develop skills to help their children grow and learn. And finally, we believe families can develop skills to become lifetime advocates for their children. Davis Early Intervention is staffed by motor and speech therapists, development specialists, nurses, school social workers and psychologists. Successful growth and learning mean your family and our staff are working together to make things happen for your child. We want to help you get services for your child and family. If we don t provide a service you need, we will help you find an agency with staff and/or equipment to meet your needs. There are lots of ways DEI services are delivered. They include, early intervention center activities, regularly scheduled visits at home, childcare centers, or hospitals. 3

4 Evaluation and Assessment Our staff will evaluate(test) your child to determine his or her eligibility for early intervention services. However, if your child has a qualifying medical diagnosis, he or she is automatically qualifies for services. We evaluate your child's abilities in the following areas: *Cognition (how your child thinks and solves problems) *Physical Health (including seeing and hearing) *Language and speech( how your child understands you, and uses words or signs) *Social and emotional skills(how your child relates to others) *Self-help skills (eating, dressing, toileting) *Motor development (how your child moves and uses her/his hands) Your child will be assessed (tested) on a regular basis for growth and development in each of these areas. If your child is eligible, an Individual Family Service Plan (IFSP) will be developed by your DEI team which includes you. A detailed description of the IFSP process is described in "What Is an IFSP" section of this handbook. We will do our best to give these tests in the language you speak at home. Tests will be used that minimize cultural or racial biases. Immunizations Utah State law requires children entering a school or preschool to have proof of immunization completed before attending school. This law also applies to all early intervention programs. To comply with the law, we need one of the following: 1. Current Health Dept. immunization form. 2. Proof your child is in the process of completing his or her shots (a note from the doctor). 3. Signed exceptions, either medical or personal belief, must be completed through Davis County Health Department. Please remember that if there is an outbreak of a communicable disease such as measles, your child will be excluded from group activities if she or he is not fully immunized. Illness Many of the children in DEI get sick very easily. To protect all of the children, we ask that you keep your child at home or cancel a home visit if he or she is sick. The symptoms/signs listed below will let you know when you should cancel a visit. *Fever of 101 or more from mouth or ear, 102 from under arm 4

5 *stomach pain or throwing up *change in eating habits *frequent diarrhea, loose, watery bowel movements *very sleepy or tired, fussier than usual *a sore throat, bad cold, or strong cough that won't go away *red eyes, discharge from the eyes *earache *swollen glands around the jaws, ears or neck *head or body lice, pinworm or scabies *rashes, skin oozing fluid or pus *cloudy discharge from the nose *mouth sores Travel Reimbursement If you bring your child to one of our centers for group or individual activities, you may get reimbursed for mileage at 20 cents per mile. Your service coordinator can give you a Travel Reimbursement form. If you would like to be reimbursed for mileage, the form must be completed and given to your service coordinator at the end of each month. What is an IFSP? Once your child has qualified for services, you will be asked to be part of a meeting with our staff to write up an Individualized Family Service Plan (IFSP). The IFSP lists the skills to be developed or strengthened in your child and how the team will help your child accomplish goals/outcomes. The IFSP will be regularly reviewed and changed as your child learns new skills. A review of the IFSP will be done six months after the first IFSP is written. Once a year, a new IFSP will be written. If needed, we must provide an interpreter so that you can understand, in your native language, all IFSP activities, and what we have in your child s file. Home Visits Where is my Child Served? For many families, home is the best place to serve a child. At home, your child may be more likely to work with our staff. When therapists come to know your child, and his or her environment, they will be able to suggest activities to try, and equipment you may need as well as see how to fix the equipment you have. The DEI staff working with your child and you will develop home activities to help develop language and thinking skills; to encourage large and fine muscle development; to help social-emotional growth; and, to work on self-help skills. Center Visits 5

6 Based on your child s needs, group services to work on certain areas of a your child s development may be available at the North, Central or South Family Enrichment Centers. Child Care If your child is at a child care center during the day, we may visit her or him there to provide services. Our staff may work with child care staff, so that your child's IFSP goals may be part of your child s daily activities at his or her child care center. Hospital If your child in our program is admitted to the hospital, our staff may continue to serve your child during her or his hospital stay. Our staff knows about hospital services and routines. In some cases, our staff knows the hospital staff who will take care of your child. Who Is Davis Early Intervention Staff? Infant/Toddler Programs Manager The Infant/Toddler Programs manager has oversight of the Early Head Start, and Davis Early Intervention programs. He is available to you when you have a problem your service coordinator and you have not been able to solve. The manager's door is always open. Please feel free to visit during working hours or call at any time. Team Lead The Team Lead is responsible for completing referral, intake, and enrollment. She will be your first contact with our program. She is part of the intake team. She will call you to schedule an intake where testing may be completed on your child to find out if he or she qualifies for our services. She is also responsible for monitoring enrolled children s files in her service area. Service Coordinator The Service Coordinator is your record keeper. Her/his job is to make sure forms are completed and services are being provided. The service coordinator is usually your child s Developmental Specialist. This person is responsible for coordinating with other people who work with your child, and to let you know about services that might be helpful. One of her/his jobs is to make sure all DEI required paperwork is properly completed and in your child s file. Developmental Specialist 6

7 The developmental specialist is usually the person with whom you will have the most contact. She/he will work with you to help your child learn skills in all areas of growth. She/he will help you find resources for your family. This person is usually your service coordinator. Registered Nurse, (RN) Our registered nurse will meet with you after your child is referred, and will ask you questions about your child's health and development history, including her or his immunization record. The RN will continue to visit you and your child as necessary to follow along with any health problems or to answer your questions about your child's health and development. Speech and Language Pathologist, (S.L.P.) The Speech and Language Pathologist works with you and your child to encourage the development of language skills such as listening, turning to sound, early babbling, and vocal play. With an older child, the SLP may work specifically on speech skills, as needed. The S.L.P. also works closely with the service coordinator and the other team members to make sure that the activities used in home visits and groups help language develop. Physical Therapist, (P.T.) The Physical Therapist works with you to teach you activities to help your child develop muscle tone and strength, improve range of motion, coordination, and develop general physical skills. The P.T. may also talk with you about medical or prosthetic equipment your child may need. Occupational Therapist, (O.T.) The Occupational Therapist works with you to teach you activities to help your child develop eating, drinking, dressing, playing, grasping skills and improve your child s motor development. The O.T. may also talk with you about medical or prosthetic equipment your child may need. Parent Infant Program Advisors, (PIP) Through home visits, Parent Advisors teach you different ways of enhancing developmental skills in your child with visual or hearing impairments. PIP Advisors are members of DEI teams and work for the Utah School for the Deaf/Blind. Mental Health Specialists The School Psychologist and Clinical Social Worker are available to consult with our staff when your family needs mental health services. 7

8 What is Transition? At least 90 or 120 days before your child's 3rd birthday, a transition meeting is scheduled by your Service Coordinator. She invites the Preschool Special Education Area Lead to the meeting, as well as, members of your DEI team who have worked with your family, if you have allowed your child s file and information to be forwarded to Preschool Special Education (Part B), from the Early Childhood Department. If a PIP Advisor has been working with you, she or he will also be invited to the transition meeting. You may invite anyone else you would like to attend this meeting. During the transition meeting, a Transition Plan is developed and some Preschool Special Education paperwork is completed. During this meeting, we talk about the differences between Davis Early Intervention and Preschool Special Education. Preschool staff focus on the educational needs of your child. In other words, what must the Preschool Special Education staff do to help your child succeed in school? We also talk about the kinds of tests to be completed and by whom before the Individualized Education Plan (IEP) is developed. Davis Early Intervention staff continues to work with your rd child until your child s 3 birthday. After the transition meeting, your DEI team reviews your child s IFSP goals with Preschool Special Education consultants, completes developmental testing of your child and suggests preschool goals to the Preschool staff. At the IEP meeting rd that is held on or before your child s 3 birthday, your DEI service coordinator and you will sign off the IFSP and Davis Early Intervention services will end. If, during the Preschool Special Education testing process, your child does not qualify for the Preschool Special Education program, it is still necessary to complete an IEP meeting. The details of this process will be discussed with you before the transition process is completed. rd Transition Out of Davis Early Intervention Services Before 3 Birthday Your child may transition out of DEI when her or his IFSP goals have been met and testing shows your child is within age level. Knowing when your child is ready to leave our program is a decision made by your DEI team and you. If your child no longer qualifies for our services, and with your written consent, your service coordinator and you may develop a Tracking Plan and your child s file may be placed in our Tracking System. Periodically, developmental checklists will be sent, upon your request. Is There a Charge for Davis Early Intervention Services? The Utah State Legislature requires us to charge fees for some early intervention services. After your child has been determined eligible, we will ask you to complete a Fee Determination Form. The financial information you give is confidential and proof of your income is required if you will get billable services. A sliding fee scale has been developed to determine how much 8

9 you will be charged each month. If you need help, your service coordinator will help you complete the form. You will only be charged if you receive a billable service each month. We must bill for direct services provided by developmental specialists, occupational therapists, physical therapists, speech and language pathologists, nurses and social workers. We will not bill for any evaluations or assessments, service coordination, IFSP reviews or updates. SECTION II PROCEDURAL SAFEGUARDS/PARENTS' RIGHTS As a parent or guardian, you have rights that guarantee you and your child certain privileges under the Federal law, Individuals with Disabilities Education Act (IDEA), Part C. Now that your child is enrolled in our program we are giving you a copy of the Baby Watch Parents Rights in Early Intervention booklet and we will talk about your rights with you. You will be offered a copy before IFSP meetings and periodic reviews, if your child s eligibility changes, if the IFSP services are going to be changed and anytime you would like another copy. For a copy of the detailed, technical language of IDEA, Part C Procedural Safeguards, talk to your service coordinator. 9

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