Ref : IUC-CC/PUR/1466 TENDER DATE : 03/01/2013 DUE DATE : 4 PM ON 04/02/2013

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1 UGC DAE Consortium for Scientific Research Kolkata Centre (Formely Inter University Consortium for DAE Facilities) LB/8, Sector-III, Bidhan Nagar, Kolkata Ph. No Fax No , Ref : IUC-CC/PUR/1466 TENDER DATE : 03/01/2013 DUE DATE : 4 PM ON 04/02/2013 M/S Sub : Invitation of Tender against requirement CNC Lathe Machine with all accessories as per specification attached herewith (Annexure-I). Dear Sir, On behalf of Director, UGC-DAE CSR, sealed Tender/Quotation is invited for supply of CNC Lathe Machine with all accessories as per specification attached herewith. If you are in a position to quote for the supply in accordance with the requirement stated below, you may submit your sealed quotation. SL. Name of Equipments No. 01 CNC Lathe Machine with all accessories Make : HMT/Equivalant. As per detail technical specification attached herewith Quantity 01 Nos. Please go through the contents particularly the tendering condition & ensure that your quotation reaches us on or before the due date indicated above. Administrative Officer-I (Stores)

2 UGC-DAE Consortium for Scientific Research Formerly : Inter University Consortium for DAE Facilities) Kolkata Centre LB/8, Bidhan Nagar, Kolkata INVITATION TO TENDER AND TENDERING CONDITIONS Due Date and Time of Submission of Tender : : 3 PM on 04/02/13 Due date & Time for opening of part-i of the : 3 PM on 05/02/13 Tender i.e Technical part Address for submission of tender : Administrative Officer-I (Stores) UGC-DAE Consortium for Scientific Research LB/8, Sector-III, Bidhan Nagar, Kolkata General Condition of Tender : 1. Submission of Tender : Tender should be submitted in two parts in sealed envelopes to the Administrative officer-i (Stores) at the address mentioned above. The Part-I (Technocommercial) and Part-II (Price), duly sealed separately in two envelopes, should be enclosed in a common sealed envelope super scribed with the Purchaser s tender number and sent to abovementioned address, so as the same reach within the last date & time specified for submission of tender as indicated above. 2. Part-I (Techno-Commercial) : This part of the tender shall include/contain all technical details, technical specification, drawings & also the commercial terms & condition of the contract for the supplies to be made and the services to be rendered EXCLUDING ANY PRICE details thereof. In this part, the bidder should also submit his company profile, organizational set up, credentials, etc. The bidder are required to attach entire NIT (except the price bid part) duly signed and stamped as a token of acceptance to the NIT conditions with this bid. The following specific conditions are essential to qualify for the technical bid: Contd.p/2

3 2 i) List of clients for similar items supplied successfully in the last five years and the number supplied. ii) Technical support available in India should be specified in the technical bid. iii) Entire NET (except price bid) duly signed and stamped by the bidder iv) Any technical deviation should be attached with technical bid v) No deviation for commercial terms & conditions is acceptable 3. Part-II (Price) : This part should contain only the prices of the stores offered for supply and the charges for the services to be rendered. In this part, the bidder is required to quote inclusive of all material cost, labor, services, charges duties, taxes, levies up to Air craft/ship at nearest shipment/ Airport etc. Discount offered in case of procurement of increased quantity should be mentioned in this part. The tender will co-relate the prices in Part-II of the tender with the description of the stores indicated in Part-I by allotting a running serial number in order to enable the purchaser, to identify the prices with the relative items in Part-I. 4. If the Tenders fails or omit to furnish/reach any one part of the tender i.e either Part-I or Part-II within the initial due date & time specified for its respect, such tenders will be treated as incomplete and are liable for rejection. If the tenderer includes prices of any nature in Part-I (Techno-commercial) of the tender such offer are liable for rejection without any notice to the tenderers. 5. TECHNICAL CLARIFICATIONS : after opening the Part-I (Techno-commercial) of the tender, if it becomes necessary for the technical authorities/user department to seek clarifications from the tenderers, the same will be sought for from the tenderers by the Technical authorities/user department. Have an option to modify the price based on the technical clarifications or discussion the tenderers had with the user department, In case they wish to make any revision in the price, they should communate such revision in price in a sealed envelope justifying the revision & forward to the Administrative Officer-I (Stores) at the address mentioned above, on or before the due date and time specified for its receipt Validity of Tender : The Tender shall be valid for our acceptance without any charge in rates and NIT conditions for a period of 180 days from the date of opening og price bid. 8. Delivery Period : Should be within a year. 9. Scope of Work : Detailed scope of works, terms and conditions, specifications etc. are enclosed with this NIT as per Annexure I. Contd p/3

4 3 10. Deviations : No deviation from the stipulated terms and conditions will be allowed. Tenders should be unconditional. 11. Correspondence : All the correspondence in respect of tender/contractual obligation shall be made to A.O.-I (Stores), UGC-DAE Consortium for Scientific Research, LB/8, Sector-III, Bidhan Nagar, Kolkata Terms of Payment : Through letter of credit and will be opned by the center from time to time depending of date of supply. The payment shall be effect 90% on shipment of material & 10% on submission of Bank Guarantee valid for guarantee period of 12 months. 13. Bank Charges : While the purchaser shall bear the bank charges payable to his bankers & the contractor shall bear the bank charges payable to his Bankers including the charges towards advising/amendment commissions. 14. Agency Commission : Commission payable to the tenderer s Agents in India, if any, shall be included in the price. Name and address of the Agents and the percentage of the commission payable to them and included in the price shall be clearly indicated. The commission will be paid directly to the Indian Agents in equivalent Indian currency. 15. Guarantee/Defect liability period : The Contractor should guarantee for the works/items executed/supplied by him from the manufacturing/engineering defect and bad material/workmanship for a period of one year from the date of acceptance by NSC. During this period if any replacement of items and/or repairs/rectification is needed, he shall make the same free of cost. 16. Arbitration Clause : Any dispute and difference whatsoever arising under or in connection with the contract will be settled by the arbitration in accordance with the rules and Arbitration of the UNCITRAL/the rules of conciliation and Arbitration of International Chamber of Commerce (ICC) (Retain what ever is agreed to and delete the other). The venue of arbitration will be in Indian and arbitration proceeding will be administered by Indian Council of Arbitration (ICA). The applicable law to the contract will be law of India or such other may be agreed up on. Contd..p/4 4

5 17. UGC-DAE Consortium for Scientific Research RESERVES THE RIGHT TO REJECT ANY TENDER FULLY OR PARTLY WITHOUT ASSIGNING ANY REASONS. THE DECISION OF THE CENTRE IN THIS REGARD WILL BE FINAL AND BINDING OR ALL BIDDERS. 18. Any dispute arising out of this contract will be subjected to jurisdiction of Kolkata. Accepted (Signature of bidder) Note : Entire NIT (except price bid) is to be attached with Technical bid (Part-A) duly signed & Stamped by the Bidder.

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