REQUEST FOR QUOTATION: NMISA (11-12) T0013 SPECIFICATION DOCUMENT

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1 REQUEST FOR QUOTATION: NMISA (11-12) T0013 SPECIFICATION DOCUMENT THE NMISA WISHES TO PROCURE AN UPGRADE OF THE ANALYSIS AND CONTROL SOFTWARE FOR A PHYSICAL ELECTRONICS (PHI) QUANTUM 2000 SCANNING X-RAY SPECTROMETER. NB. On the last page of this document the bidder needs to declare and indicate that they have read and understood the document in full. Non completion of the declaration as mentioned above will lead to disqualification.

2 1. BACKGROUND True to its mandate, "The maintenance and dissemination of the National Measurement Standards (NMS)", the National Metrology Institute of South Africa (NMISA) improves the competitiveness of the South African industry in support of the dti's strategic goals. This is supplemented by the NMISA's mission of "Through technical Innovation and dedication, maintain the National Measurement Units and Measurement Standards at an internationally recognized level, to the benefit of SA and the region". In order for NMISA to prove equivalence of measurement with other nations and remain internationally competitive in the field of x-ray photoelectron spectroscopy (XPS) measurements, the NMISA needs to procure an upgrade of the control software and hardware of the existing PHI Quantum 2000 system. The system is used in the analysis of the chemical composition of the surfaces of automotive parts and glass, catalysts, nano materials, glass, aerospace materials, medical implants and semi conductors. 2. PURPOSE OF THE REQUEST 2.1 It is for this purpose, as stipulated above, that suppliers are invited to submit proposals for the supply, delivery and installation of the upgrade of the control and analysis software and the relevant hardware mentioned. 2.2 All interested parties are required to attend a compulsory briefing session before submitting proposals to be considered for appointment as preferred service providers. Briefing session is compulsory for local companies, international companies do not need to attend however copy of the briefing presentation can be made available upon request. Date: 09 March 2012 Time: 14:00 Venue: NMISA Quantum Hall, Bldg 5, CSIR Gauteng campus, Meiring Naude Road, Pretoria

3 3. GENERAL SPECIFICATIONS The official equipment specification documentation must be included in the tender. Should the NMISA want proof of the claims made or request proof of performance it will have to be provided before the NMISA tender panel convenes. The specifications listed below are preferred specifications. Non-compliance to individual specifications won t necessarily lead to disqualification, but a clear alternative specification must be provided. NB: If you answer to the specification is yes or your specification differ with the required specification, please provide details of your specification. 3.1 CONTROL SOFTWARE Yes (Provide details) Compatible with existing PHI Quantum 2000 hardware Microsoft Windows 7 compatible Runs natively on Microsoft Windows and not through emulation More features than current PHI Compass 6 software User friendly interface No Comments 3.2 ANALYSIS SOFTWARE Yes (Provide details) Microsoft Windows 7 compatible Capable of directly accessing and analysing spectra generated by control software XPS spectral deconvolution to enable high speed / low x-ray exposure XPS analysis More features than current PHI Multipak 6 software Larger database of chemical compounds than current PHI Multipak 6 software No Comments

4 3.2 ANALYSIS SOFTWARE Yes (Provide details) Retrospective chemical imaging Batch mode data processing Automated data reduction sequences User friendly interface No Comments 3.3 SYSTEM HARDWARE Yes No Comments Upgrade digital camera on intro chamber of the PHI Quantum 2000 to at least 10 megapixels Digital camera compatible with upgraded workstation PC and software Digital camera compatible with existing vacuum system configuration Upgrade of embedded PC hardware and software ensuring full compatibility of upgraded software and hardware if necessary 3.4 WORKSTATION PC Yes No Comments Microsoft Windows Intel Core 2 Duo CPU or better GB HDD of larger x DVD Writer " LCD monitor or larger GB RAM or more Compatible with existing and upgraded hardware and software in full Compatible with existing communication interface of the PHI Quantum 2000 system

5 PRICING Please use the firm pricing schedule only firm prices will be accepted (complete form SBD 3.1). Firm cost for the system including delivery, installation, training, support and maintenance must be provided. Firm cost guaranteed for 30 days from awarding of contract. A Performa invoice should be handed to NMISA with the final agreed price for the quotation that will include payment terms pricing must at all times be VAT inclusive. Delivery must be within four months from placing the order. Installation must be completed within 10 working days after delivery. 5. EVALUATION The evaluation will be according to the following: System solution.(technical specification) Pricing. - 80/20 preference point system. - Broad Based Black Economic Empowerment (BBBEE). Bid documentation and relevant experience. - Valid BBBEE Certificate - Valid Tax Clearance Certificate - Completed Supplier Registration Forms - Completed SCM BEE Ownership form. (SBD 6.1) - Financial stability. (Latest audited financial statement) - Bid documents must include company profile reflect the following History of the company and ownership. Company structure/resources Overall capacity of the firm. Years of establishment

6 List of major clients, technical competence and list of major supplier. Organization s commitment to equity principles including details on the equity breakdown in the ownership. (SBD 4) A signed declaration of interest under oath (SBD 8). Proof of vat registration. Companies scoring less than sixty (60) per cent for technical specification, as evaluated by a Tender panel, will not be considered for further evaluation. Evaluation will be according to criteria as mentioned in this document. Technical specification will be allocated seventy (70) per cent and pricing will be allocated (20) percent and required documentation will constitute (10) percent. 6. ADDITIONAL INFORMATION The following information is mandatory; non-compliance may lead to disqualification. List of software and hardware capabilities and specifications. Proof of compatibility with existing hardware and software. Warranty statement. Three copies of proposal documentation must be submitted. The NMISA retains the right not to award.

7 Evaluation Criteria No Criteria Weight Scale 1. System Solution (Technical specification) % Understanding of and compliance to the NMISA requirements. Technical approach and methodology to provide a working solution for the NMISA. Company profile / Experience Pricing and BBBEE Rating - 80/20 preference point system - Broad Based Black Economic Empowerment (BBBEE) Required documentations Original tax clearance certificate. Completion of the required SBD s and Supplier registration form Valid BBBEE certificate. Audited financial statements Total % % NB. Please ensure that information required for functional evaluation is presented in an orderly fashion for easy reference by the evaluation panel. 7. DECLARATION I, THE UNDERSIGNED (NAME). CERTIFY THAT I HAVE NOTED THE INFORMATION PROVIDED, AND UNDERSTOOD THE ABOVE DOCUMENT IN FULL SIGNATURE DATE

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