WEE AU INTRO WEEK YOUR GUIDE TO INTRO WEEK AT AU WEEK 34, AUGUST 23-27, 2010 FOR ERASMUS MUNDUS AND ASB EXCHANGE STUDENTS AARHUS UNIVERSITY

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1 AU AARHUS UNIVERSITY I NTROK WEE YOUR GUIDE TO INTRO WEEK AT AU WEEK 34, FOR ERASMUS MUNDUS AND ASB EXCHANGE STUDENTS 1

2 2 WELCOME! VELKOMMEN! August 23-27, 2010 During this week you will be introduced to Aarhus University and the city of Århus. The purpose of this week is to help you, the students, make the best of their stay in Århus by orienting you on practical matters regarding your stay and by introducing you to the numerous activities the University and the city have to offer. This week is jointly organized by the International Centre of Aarhus University and Studenterhus Århus - Århus International Student Society. The programme design allows students plenty of opportunities to get to know each other and the beautiful city of Århus. We hope that you will make the most of your stay here and we look forward to welcoming you to Århus in August! ACTIVITIES Welcome and Practical Information Monday 8/23, 9:15 Auditorium 1, Building 1250 You will be welcomed to Aarhus University and introduced to the AU Intro Week programme. In addition, the introduction will provide you with practical information regarding your stay. Academic culture in Denmark Monday 8/23, 10:45 Auditorium 1, Building 1250 This session will give you some insider tips and serve as an introduction to the study culture in Denmark. In short, this session will clear up any confusion you may have and result in a more enjoyable study period at Aarhus University. Living in Denmark Monday 8/23, 12:30- - Auditorium 1, Building 1250 This presentation will give you an idea of what it is like to live in Denmark and what the Danes are like. It will give you some idea of life in Denmark in order to make the transition to living in Denmark smoother. Fun and Games Monday 8/23, 14:00 The University Park, Math Canteen We will spend this afternoon in the University Park where we will host a number of traditional Danish games. You are all invited to join us! Interactive Danish session Tuesday 8/24, 9:00 Bartholin Auditorium 1, Building 1241 An experienced Danish teacher will introduce you to the Danish language in a humorous and interactive lesson using songs and dance.

3 3 Social Activities in Århus Tuesday 8/24, Bartholin Auditorium 1, Building 1241 During these two hours you will be introduced to some of the many social activities offered to students by different organisations at the university and in the city of Århus. Residence Certificate Tuesday 8/24, 12:30 The Conference Centre, Building 1421 This is an opportunity for EU citizens staying in Århus for longer than three months to apply for their residence certificate. The residence certificate is an important document that will allow you to get your CPR number, which you will need to visit the doctor, borrow library books, and so on. We have arranged for the State Administration to be available at the University, so that you may hand in your application directly to them. Be sure to bring the application form and all relevant personal documents (see Student Guide for details). International Night Tuesday 8/24, 20:00 Studenterhus Århus Every Tuesday night Studenterhus Århus organises International Night. This is an opportunity for you to meet other international students along with Danish students and share your experiences with them. FOTO: POUL IB HENRIKSEN / AU-FOTO

4 4 FOTO: JESPER RAIS / AU-FOTO Faculty day Wednesday 8/25, 9:00 16:00 Thursday 8/26, 9:00 To be announced This day you will be divided according to your studies in Århus. The faculties and departments will be responsible for the day. More information will be announced during the first day of Intro Week. Introduction to the State Library Thursday 8/26, 13:00 15:30 For Erasmus Mundus students The main entrance hall of the State and University Library in the University Park, Building 1360 You cannot study without reading a book and you may not be able to afford to buy all the books you need! Therefore you might want to use the library. This introduction will serve to acquaint you with the building, the people and ways of accessing the vast treasure of knowledge here. Campus Tour Thursday 8/26, 13:00 15:30 For ASB students To be announced This is an opportunity to participate in a guided tour around the main campus. You will see the University Park, with the University Lake and learn to find your way around.

5 5 Sightseeing Friday 8/27, 9:30 Studenterhus Århus The sightseeing tour starts at Studenterhus Århus where an Århus city guide will give a presentation about the city and its history. After the presentation you will be split into small groups and be taken on a tour of the city. Each group will be guided by a student who knows the city and will show you all the need-to-know places in Århus Reception Friday 8/27, 14:00 Nobel Park Canteen, Building 1482 This is the conclusion to the AU Intro week. students, teachers, lecturers, hosts and others involved in the course are invited to attend. Party Friday 8/27, Studenterhus Århus After the reception Studenterhus Århus will host a party for all participants in AU Intro Week. You will have the opportunity to network and socialise with other participants, mentors and staff. FOTO: SØREN KJELDGAARD / AU-FOTO

6 6 SCHEDULE DATE TIME ACTIVITY Mon 8/23 09:15-10:30 10:45-11:45 12:30-14:00 14:00-17:00 Tues 8/24 09:00-10:00 10:00-12:00 12:30-15:00 20:00-23:00 Welcome & practical information Intro to academic culture in Denmark Living in Denmark Fun & games Interactive Danish session Social activities in Århus Residence certificate (EU citizens only) International night Wed 8/25 09:00-16:00 Faculty day Thurs 8/26 09:00-12:00 13:00-15:30 13:00-15:30 Fri 8/27 09:30-12:00 14:00-16:00 20:00 Faculty day Introduction to the State Library Campus tour Sightseeing Reception Party

7 7 GROUP(S) MEETING POINT ORGANIZER Auditorium 1, Lakeside Lecture Theatre, Building 1250 Auditorium 1, Lakeside Lecture Theatre, Building 1250 Auditorium 1, Lakeside Lecture Theatre, Building 1250 University park next to the Math Canteen Bartholin Auditorium 1, Building 1241 Bartholin Auditorium 1, Building 1241 Conference Centre, Building 1421 Studenterhus Århus, Ndr. Ringgade 3 SÅ To be announced Erasmus Mundus ASB students To be announced State Library. University Park, Building 1360 To be announced Studenterhus Århus, Ndr. Ringgade 3 Nobel Park Canteen, Building 1482 Studenterhus Århus, Ndr. Ringgade 3 SÅ SÅ

8 8ÅRHUS CITY MAP More detailed map Århus University hospital Den Gamle By City library Scandinavian Congress Centre ARoS Town Hall, Borgerservice Central Train Station Police Station Bus Station

9 AARHUS UNIVERSITY9 CAMPUS MAP Important locations to know for Intro Week 1 International Centre 2 Lakeside lecture theatres 3 Math canteen 4 Conference centre 5 State Library 6 Studenterhus Århus

10 10 Danish School of Media and Journalism Aarhus School of Business Important locations to know for Intro Week (Erasmus Mundus students only) A Danish School of Media and Journalism (Journalisthøjskolen) Address and directions Olof Palmes é 11, 8200 Århus N Take Bus 14 in the direction of Skejby Sygehus to DR/Journalisthøjskolen stop.

11 11 ARRIVAL PROCEDURES 1. Apply for a residence certificate EU/EEA/Swiss Citizens only It will take approximately two weeks to process the application. Once the certificate is ready you will receive an from the. You can obtain an application form at the if you did not receive one when you first arrived. Nordic Citizens do not need a residence permit or certificate. You must, however, apply for a CPR-number if you are staying in Denmark for more than three months. As soon as you arrive, you should visit the Borgerservice, bringing your passport or other photo ID, in order to obtain a CPR-number. other foreign citizens should already have a residence permit. If you do not, please notify the. 2. Register with the Borgerservice The will notify you when they will be at the University to accept your application. You will receive an application form from the when you arrive. You should fill in the application and return it to the Borgerservice representatives at the on the date specified to you. This will give you access to your Health Security Card and CPR-number. 3. Apply for the Travel Grant The Travel Grant is a reimbursement of travel expenses up to 1000 for students from selected partner universities. Please check with your university or on our website to see if you are eligible to apply for this grant. If you are eligible to apply, you must be enrolled as an exchange student at Aarhus University taking at least 30 ECTS per semester. The program of study at Aarhus University must also be recognised by your home university. To apply, complete the application form and return it to the International Centre. Include the following documents in your application: - airplane tickets and boarding passes - original invoice for the airplane tickets - original bus tickets and invoice (if any) - original train tickets and invoice (if any) Application Deadline: September 15, 2010 USEFUL INFORMATION Registration for Courses It is important that you meet with your coordinator as soon as possible and that you sign up for courses. This is usually done at the department office, but ask your mentor for any specific procedures. It is also very important to sign up for your exams in advance. We encourage you to ask your coordinator, mentor or student councellor about it as soon as the semester starts. Intranet Most departments will post important information and upload documents needed for classes on their intranet. It is important that you have access to either First Class or AULA,

12 12 depending on which classes you follow, by semester start. Ask you mentor or coordinator which intranet your department uses. You can also follow these links for instructions: First Class: AULA: Computers In the you will find one computer to use free of charge. This computer should only be used for practical purposes (not checking ) and not for writing papers or reports. For computer access at your department (including passwords or access codes), contact your mentor, your departmental coordinator or secretary. Confirmation of Enrollment Remember to print out your confirmation of enrollment from the Self Service site. For student discounts, you must show this paper along with your student card to prove that it you are currently a student. Bank Account banks require a CPR-number, passport and Letter of Admission to open a bank account. Students from non EU/EEA countries should be aware of money transfer fees. Ask the bank if they charge a fee for opening an account. Mobile Phones If you plan on buying a new mobile phone, be aware that most companies demand a six month contract. It is easy to buy a prepaid SIM card in kiosks or on the internet. Bus Pass Midttrafik, the regional bus company, runs the yellow busses in town. Multi-ride tickets and season cards are much cheaper than ordinary tickets. You can buy season cards for a period of 30 or 90 days. The season card can be bought at Visit Århus, Banegårdspladsen 20. Bring 1 passport photo, your student- ID, confirmation of enrollment, and a piece of paper with your name and address. You can buy a bus schedule, which covers all the busses in Århus or you can find the individual schedules at Bicycles Biking is the easiest way to get around in Århus. It is possible to rent a bicycle for the length of your stay in Århus. You can contact companies like bikes4rent and BikeMe which offer special rates for students. Another possibility is to look for a second-hand bike in newspapers such as Gul&Gratis and Den Blå Avis. You can also purchase a second hand bike through the monthly police auction held on the first Wednesday of every month. You can take a look at the bikes from 12 p.m. and the auction starts at 1 p.m. Find out more on Alternatively, big supermarkets like Bilka, Kvickly and Føtex offer new but cheap bikes for around DKK 1,000.

13 AARHUS AU UNIVERSITY Aarhus University International Centre Frederik Nielsens Vej 5, Aarhus C Tel.: Fax: Web: Reception hours: Monday-Friday 10: Busses (from the city centre): Bus 17 (Skejby) Bus 53 (Lystrup) Bus 11 (Vejlby Vest) Bus 2 (Lisbjerg) 13 Studenterhus Århus Aarhus International Student Society Ndr. Ringgade Aarhus C Tel: Fax: Web: Reception hours: Mon - Fri Tuesday at International Night Along Ringgade: Bus 8 COVER PHOTO: SØREN KJELDGAARD / AU-FOTO

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