HP MyRoom Transitioning From HPVR To MyRoom Quick Reference Guide

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1 HP MyRoom Transitioning From HPVR To MyRoom Quick Reference Guide Other helpful topics Earlier topics in the series These Quick Reference Guides will also help you make the transition from HP Virtual Rooms to HP MyRoom Getting Started Meet With Others Events Windows Mac and Linux Full functionality Compatible operating systems All features and functions that Windows users have except: Cannot initiate s from within MyRoom PowerPoint files imported on Mac and Linux will not be converted for display in center viewing area Available features: Join: o Their own rooms o Others rooms using key provided by the owner o Scheduled events using event key Android February 2015 HP MyRoom Quick Reference Guide - Transitioning From HPVR Page 1 of 17

2 Compatible operating systems (continued) Android (continued) View o People panel o Whiteboard o Shared desktops o Streaming video Use o Chat o Question manager o Microphone o Speaker o Webcams February 2015 HP MyRoom Quick Reference Guide - Transitioning From HPVR Page 2 of 17

3 Activities Bandwidth HP MyRoom uses very little bandwidth Hardware, network bandwidth and performance influence each user s overall experience Activities that put additional load on local network can impact network performance. For example: o File download o Desktop sharing o Use of audio and video over internet Consider the options carefully when deciding which activities to do concurrently To see its usage: Open MyRoom Settings by clicking gear icon at lower right corner of any MyRoom window Select Options from the menu on the left Enable Show network metrics in room status bar Network metrics February 2015 HP MyRoom Quick Reference Guide - Transitioning From HPVR Page 3 of 17

4 Sharing Click Share desktop or region icon on toolbar Select A Region of your desktop from menu Drag and stretch sharing frame to cover the portion of your monitor you want others to see o If you receive popup notifications (from Outlook, instant messaging programs, etc.), maintain privacy by covering the upper left region of your monitor. (Most popups appear in the lower right corner.) Click Start Sharing button A region of your desktop February 2015 HP MyRoom Quick Reference Guide - Transitioning From HPVR Page 4 of 17

5 Sharing (continued) Click Share desktop or region icon on toolbar Select Share Entire Desktop from menu Share window will open for others right away Share entire desktop If you have dual monitors, Share Entire Desktop changes to Share Primary Desktop Move everything you want to share to your primary display Move everything you don t to share to your secondary display Click Share desktop or region icon on toolbar Select Share Primary Desktop from menu Share primary desktop Click Pause button to temporarily freeze what others see Click Cancel button to stop sharing your desktop Stop sharing Pointers Benefits Three different pointer styles Use them to help bring attention to a particular area of a slide, whiteboard, or web camera video Keep attendees engaged Help them follow your progress Multiple attendees can use different pointers simultaneously to enhance discussion February 2015 HP MyRoom Quick Reference Guide - Transitioning From HPVR Page 5 of 17

6 Pointers (continued) Click Select Pointer icon at top left side of center viewing area Pointer Off (default selection) Dot Pointer Styles Arrow Pointer Picture Pointer Movement All pointer styles follow your mouse movement They are not static February 2015 HP MyRoom Quick Reference Guide - Transitioning From HPVR Page 6 of 17

7 People panel Chat Room Displayed across the top Moves to left when a 3rd person joins Moves to left when you click Show people panel icon Collaborative meetings Shown on the left Defaults Scheduled events Shown for Presenters Hidden for Participants February 2015 HP MyRoom Quick Reference Guide - Transitioning From HPVR Page 7 of 17

8 People panel (continued) Click Show people panel icon on toolbar to show it Click Hide people panel icon on toolbar to hide it People Panel Hidden People Panel Shown During events, Presenters can disable Show/Hide people panel icon for Participants to prevent them from viewing the People panel Show or hide People panel Click Tools to manage people and room features button Select Configure room for participants Uncheck People to disable it for participants Click Apply button Close Control Participant Features dialog box February 2015 HP MyRoom Quick Reference Guide - Transitioning From HPVR Page 8 of 17

9 People panel (continued) Your own name will appear in bold Organization During collaborative meeting: All names listed alphabetically Except Android users, listed at the bottom During events: Presenter indicated by: o Profile picture or default image on left o Presenter icon on right Participants o No profile picture or default images Presenters are listed alphabetically above Participants Click Show pictures icon at top right of People panel Pictures Hidden Click Hide pictures icon at top right of People panel Pictures Shown Show or hide pictures February 2015 HP MyRoom Quick Reference Guide - Transitioning From HPVR Page 9 of 17

10 Chat Click Show chat icon on toolbar to show it Chat Hidden Show Chat Hide Chat in your personal view using one of two methods Either click Hide chat icon on toolbar to hide it Hide Chat Or click X in the right corner of the Chat Type in the chat field at the bottom Hit Enter on your keyboard Submit chat message February 2015 HP MyRoom Quick Reference Guide - Transitioning From HPVR Page 10 of 17

11 Chat (continued) Click the Zoom in icon repeatedly to make text incrementally larger Click the Zoom out icon to repeatedly to make text incrementally smaller Change font size Click the Restore defaults icon to returned text to its standard size at once Click the Save icon to save chat history Save Right-click in chat history Select Delete Chat History from menu Delete February 2015 HP MyRoom Quick Reference Guide - Transitioning From HPVR Page 11 of 17

12 Question manager Question manager is available in rooms but not in chat rooms. You cannot show both Chat and Question Manager at the same time. Click Show question manager icon on toolbar to show it Show question manager Question Manager Hidden Hide question manager in your personal view using one of two methods Either click Hide question manager icon on toolbar to hide it Hide question manager Or click X in the right corner of the question manager Question: Type in the chat field at the bottom Hit Enter on your keyboard Answer: Click the A next to the question Type in the new answer field Hit Enter on your keyboard Submit questions and answers February 2015 HP MyRoom Quick Reference Guide - Transitioning From HPVR Page 12 of 17

13 Notice of new questions and answers Question manager (continued) When Question manager is hidden: A number will appear next to Show question manager icon on toolbar The number will be cleared when Question manager is shown Column width Customize column widths by dragging dividers between columns As you change width of one column, the columns to the right of it will be changed to accommodate it You cannot drag the divider between the Question and Me Too columns You can change the width of the Question column by changing the width of other columns Click the Zoom in icon repeatedly to make text incrementally larger Change font size Click the Zoom out icon to repeatedly to make text incrementally smaller Click the Restore defaults icon to returned text to its standard size at once February 2015 HP MyRoom Quick Reference Guide - Transitioning From HPVR Page 13 of 17

14 Question manager (continued) Click the Save icon to save questions and answers Save Delete Presenters, room owners, and room administrators can delete: Individual questions and answers o Click the X at far right of the question or answer All questions and answers o Right-click in Question manager o Select Delete All Questions from menu February 2015 HP MyRoom Quick Reference Guide - Transitioning From HPVR Page 14 of 17

15 Participant features Customize participant experience for each event by enabling and disabling various features. Every event starts with the default settings. Click Tools to manage people and room features button Select Configure room for participants All participants Check a feature to make it available to all participants Uncheck a feature to disable it for all participants Click Apply button Close Control Participant Features dialog box Right-click Participant s name in People panel or Hands Up panel Select Use Microphone or Use Video Camera Select Allow, Disallow, or Default Permission Individual participant February 2015 HP MyRoom Quick Reference Guide - Transitioning From HPVR Page 15 of 17

16 Options Personalize your MyRoom experience Open MyRoom Settings by clicking gear icon at lower right corner of any MyRoom window Select Options from the menu on the left Open list of options Signed into account February 2015 HP MyRoom Quick Reference Guide - Transitioning From HPVR Page 16 of 17

17 Options (continued) Not signed into account February 2015 HP MyRoom Quick Reference Guide - Transitioning From HPVR Page 17 of 17

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