Course Content. MS Word & Features Getting Started (New,Open & Save). Formatting Text Formatting Paragraph Cut, Copy & Paste Page Layout

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1 MICROSOFT WORD 2007

2 Course Content MS Word & Features Getting Started (New,Open & Save). Formatting Text Formatting Paragraph Cut, Copy & Paste Page Layout 2

3 Why we use Microsoft Word MS word is a word processing software application that enables you to create documents. Word Processing applications allows users to edit the display text without retyping them. MS word has different facilities like check spelling, create merge letters and many more MS word is used for creating documents such as letters, brochures, tests, quiz, homework s assignments and many more like that. 3

4 Features Formatting Text like cut, copy, paste etc. Mail Merge. Spelling Checker. Page layout. Insert Tables, Symbols, Link etc. Paragraph Settings. 4

5 Start with MS Word.. To start MS word Click on All Programs Microsoft Office Microsoft Office Word

6 Start with MS Word.. 6

7 Understanding Layout.. 7

8 New Document For creating new document in Ms word Click OFFICE BUTTON Select NEW option Blank Document CREATE. Click on Create Button 8

9 New Document 9

10 Save Document Steps to save document in Ms word Click OFFICE BUTTON Select SAVE option Select a location Name Your Document Click on SAVE. Select Location to Save Document Type the name of Document Click on Save 10

11 Open Document For opening document in Ms word Click OFFICE BUTTON Select OPEN option Select Document OPEN. Select a File to open Click on Open 11

12 Print Document To get a HARD copy of a word document PRINT command is Used. Click OFFICE BUTTON PRINT click print OK 12

13 Print Preview Document Before getting HARD copy of a word document feature provides a opportunity to see how page will look like. Click OFFICE BUTTON PRINT click print preview OK Click Here 13

14 Print Preview Document Click on PRINT 14

15 Formatting Text Used to change Style and Design Text/Document Formatting text in ms word 2007 means to do following activities like Change font type. For e.g. Punjab Police Punjab Police Punjab Police Change font size. For e.g. Punjab Police Punjab Police Bold, Italic and Underline For eg: Police Police Police Line Spacing. 15

16 Change Font Style Step 1 Select line of which wanted to change font- style. Step 2 Go To Font Group Step 3 Select font style. 16

17 Change Font Style Step 1 Select line of which wanted to change fontstyle. Step 2 Go To Font Group Step 3 Select font Size or can type manually. Select the size 17

18 Bold, Italic & Underline Step 1 Select line of which wanted to change font- style. Step 2 Go To Font Group Step 3 Select B for Bold I for Italic U for Underline. 18

19 Line Spacing Line spacing is used to adjust space is between lines of text Before: After: 19

20 Steps for Line Spacing Select the text you Click the Line spacing command in the Paragraph group on the Home tab. Select a spacing option. 20

21 Paragraph Alignment In order to align text combination of line called paragraph word provides some excellent Features. Left alignment Right alignment Center Alignment Justify To Justify To left Align To Center Align To Right 21

22 Left Align 22

23 Right Align 23

24 Center Align 24

25 Justified Align 25

26 Paragraph Spacing To extend a space between two or more paragraphs. For Example: Before: After: 26

27 Paragraph Spacing Select the paragraph before or after which you want to change the spacing. On the Page Layout tab, in the Paragraph group, click an arrow next to Spacing Before or Spacing After and enter the amount of space that you want. 27

28 Bullets & Numbering In order to makes some important points during a paragraph we can use these Features. Example For Bullets Bullet1 Bullets 2 1. Numbers 2. Numbers For Numbers 28

29 Cut, Copy Click on CUT Click on Paste 29

30 Paste Click on Paste Click on Paste 30

31 Cut, Copy & Paste Cut: Select the text that you want to CUT and click on CUT Copy: Select the text that you want to Copy and click on Copy 31

32 Cut, Copy & Paste Step 3 Paste the text wherever you wanted to paste click of mouse and selecting paste option. by RIGHT Difference Between CUT and COPY:- Cut will completely remove Text highlighted and you will paste. Copy simply leaves Text highlighted and paste it to another location. 32

33 Text Coloring Step 1 Select line of which wanted to color Step 2 Click the down arrow to select color Select color you wanted to fill Salute to Punjab Police 33

34 Strike, Superscript & Subscript Text (abcx2) after Strike Strike : abcx2 For Subscript Subscript : abcx 2 Superscript : abcx 2 For Superscript 34

35 Setting Page Layout Select the Page Layout tab. Click the Orientation command in the Page Setup group. Left-click either Portrait or Landscape to change the page orientation. 35

36 Setting Page Layout [contd ] Select the Page Layout tab. Left-click the Size command and a drop-down menu will appear. The current paper size is highlighted. Left-click a size option to select it. The page size of the document changes. 36

37 Setting Page Margin Select the Page Layout tab. Click the Margins command. A menu of options appears. Normal is selected by default. Left-click the predefined margin size you want. 37

38 Header & Footer Select the Insert tab. Click either the Header or Footer command. A menu appears with a list of built-in options you can use. Left-click one of the built-in options and it will appear in the document OR Left-click Blank to select it. To Modify Style to Header & Footer:- The Design tab with Header and Footer tools is active. 38

39 Header & Footer [contd ] To Change style 39

40 Header & Footer (DATE & TIME) With the header or footer section active, click the Date & Time command. Select a date format in the dialog box that appears. 40

41 Inserting & Modifying Pictures Place your insertion point where you want the image to appear. Select the Insert tab. Click the Picture command in the Illustrations group. The Insert Picture dialog box appears. 41

42 Inserting & Modifying Pictures Select the image file on your computer. 42

43 Tables A table is a grid of cells arranged in rows and columns. Tables can be customized and are useful for various tasks such as presenting text information and numerical data. 43

44 Add new Column and Delete Place the insertion point in a column adjacent to the location you wish the new column to appear. Right-click the mouse. A menu appears. Select Insert Insert Columns to the Left or Insert Columns to the Right. A new column appears. 44

45 Delete a Row or Column Select the row or column. Right-click your mouse and a menu appears. Select Delete Columns or Delete Rows. 45

46 46

47 Thank You TCS & PLDT Confidential 47 47

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