ECDL Word Processing Open, close a word processing application. Open, close documents.

Save this PDF as:
 WORD  PNG  TXT  JPG

Size: px
Start display at page:

Download "ECDL Word Processing Open, close a word processing application. Open, close documents."

Transcription

1 Word Processing

2 Word Processing 1 Using the Application 1.1 Working with Documents Open, close a word processing application. Open, close documents. Opening the Microsoft Word Application Click on the Start Button Click All Programs Select Microsoft Office Click on Microsoft Office Word 2007 To close a Document / Microsoft Word Click the Microsoft Office Button and click close, Close. OR Otherwise click on the small x button Opening an Existing Document Click the Microsoft Office Button and Click Open, or Press CTRL+O (Depress the CTRL key while pressing the O ) on the keyboard Choose the location where the file is Saved Click on the file and Click Open

3 To open several documents Click on the office button and from the menu choose open. Use the look in drop down menu to select the drive or folder that contains the files that you want. Select the first file, and then select the second file while depressing the Ctrl button. (This \will allow you to choose two or more files) Then click on open Create a new document based on default template, other available template like: memo, fax, agenda. Create a New Document There are several ways to create new documents, open existing documents, and save documents in Word: OR Click the Microsoft Office Button Click New Press CTRL+N (Depress the CTRL key while pressing the N ) on the keyboard You will notice that when you click on the Microsoft Office Button and Click New, you have many choices about the types of documents you can create. If you wish to start from a blank document, click Blank. If you wish to start from a template you can browse through your choices on the left, see the choices on centre screen, and preview the selection on the right screen.

4 1.1.3 Save a document to a location on a drive. Save a document under another name to a location on a drive. Saving a Document OR OR Click the Microsoft Office Button Click Save or Save As (remember, if you re sending the document to someone who does not have Office 2007, you will need to click the Office Button, click Save As, and choose Word Document), Press CTRL+S (Depress the CTRL key while pressing the S ) on the keyboard, Click the Save icon on the Quick Access Toolbar Note:- Remember that when you re saving for the First time you need to click on save as but if you have already saved the file and you want to save it again just click on save. If you want to change the name of the file repeat the same steps like you re doing the save for the first time and in file name write the new Name and click save

5 1.1.4 Save a document as another file type like: text file, Rich Text Format, template, software specific file extension, version number. To Save document as another file type: Click the Microsoft Office Button Save As Click on the Arrow to the right where you have Save as type Choose the Type of format example Rich Text Format Switch between open documents There are two ways of how you can switch from one open document to another:- 1. Click on the required document icon that will appear on the taskbar 2. Or click on the View icon on the Menu Bar and then click on the Switch Windows and Choose the document required 1.2 Enhancing Productivity Set basic options/preferences in the application: user name, default folder to open, save documents. Update user information When Microsoft Word is first installed, you will be asked to provide some basic information such as your name, initials and address when you are registering the software. Microsoft Word uses this information when you create labels and envelopes and inputs it into the summary information for each document. If the information you initially entered has changed, you can easily update your new user information, by following these steps:

6 1. Click the Microsoft Office Button, and then click Word Options. 2. Click Popular. 3. Under Personalize your copy of Office, type the author name in the User name box. Change the default folder / default file location By default, Word saves documents in the My Documents folder, located in the root directory. To change the default folder: Click the Microsoft Office Button, and then click Word Options Click Save From the default file location click on browse Choose the location Click OK

7 1.2.2 Use available Help functions. Click the Microsoft Office Help button in the upper right or the F1 key on your keyboard to open Help on your computer. The Help window will be displayed as illustrated: Select one of the available help topics, or click on the Search Box to search for a topic by entering a keyword Use magnification/zoom tools. The Zoom feature in Microsoft Word provides a way for you to shrink or enlarge the document you are working on for viewing purposes. You can zoom out to see the complete document in a small enough size for it to fit in the window. Conversely, you can zoom in to get a close-up view of a part of the document.

8 To zoom your documents follow these steps: Step1 Go to the View menu. Step2 Select Zoom. Step3 Look at the Zoom to and the Preview boxes in the Zoom window. Step4 Choose one of the preset zoom buttons, or select a more exact zoom percentage in the percent window below the buttons. Step5 You can preview your choice in the Preview box in the right side of the Zoom window. Step6 Click OK.

9 1.2.4 Display, hide built-in toolbars. Restore, minimize the ribbon. Display toolbars Right click on an existing toolbar and click on Customize quick Access Toolbar Choose a tool Click Add And Remove toolbars Right click on an existing toolbar and click on Customize quick Access Toolbar Choose a tool Click Remove Minimize the ribbon Click Customize Quick Access Toolbar. In the list, click Minimize the Ribbon.

10 Restore the Ribbon Click Customize Quick Access Toolbar. In the list, click Minimize the Ribbon. 2 Document Creation 2.1 Enter Text Switch between page view modes. There are 5 different types of views. 1. Outline View: - Outline view displays the document in outline form. You can display headings without the text. If you move a heading, the accompanying text moves with it. 2. Web Layout: - Displays the document as it would appear if published on the Web 3. Print Layout: - Allows you to display multiple columns, footnotes, and headers and footers in the document. You can also view graphics in this format. 4. Full Screen: - Allows you to type edit and format a document. 5. Draft View: - Draft view is the most frequently used view. You use Draft view to quickly edit your document To change the view, click on View tab and then select the required view

11 2.1.2 Enter text into a document. Microsoft Word opens with a blank document window ready for you to begin typing text into. The flashing insertion point indicates where the next character you type will appear. Simply start typing to enter text. If you make any mistakes, use the Backspace key to delete unwanted characters. Step 1: Start a New Paragraph Each time you press Enter, you start a new paragraph. Press Enter to end short lines of text, to create blank lines, and to end paragraphs. Don't press Enter to start new lines within a paragraph: Word wraps the lines for you. Step 2: Indent with the Tab Key Press the Tab key to indent the first line of a paragraph. If you keep pressing Tab, you increase the indent one-half inch at a time. Step 3: Type Repeating Characters To type the same character repeatedly, hold the key down. Word automatically converts some repeated characters into different types of lines. If you type three or more asterisks (*) and press Enter, for example, Word replaces them with a dotted line. Do the same with the equal sign (=) for a double line, the tilde (~)for a wavy line, the hash (#) symbol for a thick decorative line, or the underscore (_) for a thick single line. Step 4: Type Uppercase letters To produce all uppercase letters without having to hold down the Shift key, press the Caps Lock key once before you begin typing. Press the Caps Lock key again when you're ready to switch caps off. Caps Lock affects only the letter keys, not the number and punctuation keys. Therefore, you always have to press Shift to type a character on the upper half of a number or punctuation key, such or %.

12 Step 5: Fix Mistakes Press the Backspace key to delete characters to the left of the cursor. You can also click inside a word and press the Delete key to remove characters to the right of the cursor Insert symbols or special characters like:,,. Position the cursor where you wish to insert the special symbol. Click on Insert tab and select the Symbol command Choose the symbol that you need and click on it. OR In case the symbol you need is not there click More Symbols Click on the drop down arrow in the Font section of the dialog box allows you to view and select other fonts containing other symbols for example, try Wingdings) Choose the symbol and click Insert Then click on Close.

13 2.2 Select, Edit Display, hide non-printing formatting marks like: spaces, paragraph marks, manual line break marks, tab Every time you press Enter, the Spacebar, or the Tab key, Word marks the spot in your document with a nonprinting character. You can't see these characters unless you click the Show/Hide button in the Standard toolbar. You can use this button to check whether you accidentally typed an extra space between two words or to see how many blank lines you have between paragraphs. To turn Show/Hide off, click the button again. Note: To choose which non-printing characters to display: It s important that the Home tab is selected than click on it Select character, word, line, sentence, paragraph, entire body text. Select a character Click just in front of the character you want to select Press Shift key (and keep it pressed) Press the right arrow key Release the Shift Key. Select a word Double click on the Word.

14 Select a line Move the mouse pointer to the left of the line that you wish to select, until the mouse pointer changes from an `I` bar to an arrow pointing upwards and to the right and then click once. Select a sentence. Move the mouse pointer within the sentence that you wish to select. Depress the Ctrl key and then click within the sentence. Select a paragraph. Move the mouse pointer within the paragraph that you wish to select and click three times. Select all text. Select the Select all command from the Edit drop down menu from the Menu Bar. Otherwise, press the A key whilst depressing Ctrl Edit content by entering, removing characters, words within existing text, by over-typing to replace existing text. Have you ever been working on a Word document, placed the insertion point mid sentence and started to type only to discover that existing text is being erased? The problem is that you have accidentally hit the Insert key. This places Word in Overtype mode. When you insert new text, it overwrites existing text as you type. If you frequently hit the Insert key by accident, you can easily disable Overtype mode so it cannot be enabled, regardless of whether you press the Insert key.

15 To do so follow the below steps: 1. Click the on the Office Button 2. Click the Word Options. 3. Click on Advanced 4. Click on Use Overtype mode option to clear the check box. 5. Click OK Use a simple search command for a specific word, phrase Place the insertion point where you want to begin the search Select the Find command from the Home tab. Type the Text you wish to find in the Find What box. Then click on Find Next button to find the next occurrence of the text you are looking for. If you need to search how many occurrences you have in the document of that particular word Click Reading Highlight Click Highlight All Then click on Find Next The number will be written in the Find window as shown in the diagram

16 2.2.5 Use a simple replace command for a specific word, phrase. Place the insertion point where you want to begin the search Select the Replace command from the Home tab. Type the Text you wish to find and in the Find what box and type the replacement in the Replace with box. Depending on the function you wish to perform you can select from the following:- Find Next: - Finds the next occurrence of the selected word or phrase Replace: - Replaces this instance of the Word, phrase or format Replace All: - Will replace all occurrences of the selected word, phrase, and format Copy, move text within a document, between open documents. Select the text that you wish to copy. Click on the Home tab and select Copy Click at the position within the document where you wish to paste the copied text. If you wish to paste it in another document, click on the document window on the taskbar. Click on the Home Tab again and Select Paste.

17 Move text within a document or between open documents. Select the text that you wish to move. Click on the Home tab and select Cut Click at the position within the document where you wish to paste the copied text. If you wish to paste it in another document, click on the document window on the taskbar. Click on the Home Tab again and Select Paste Delete text. To delete a character: - Place the insertion point to the left of the character to be deleted and press delete or place the insertion point to the right of the character to be deleted and press backspace. To delete a Word: - Double-Click on the word to be deleted and press the delete key or place the insertion point to the right of the word to be deleted and press Ctrl + Backspace. To delete line or lines: - Select the line/s that you wish to delete and then press delete or backspace from the keyboard. To delete a sentence: - Select the sentence that you wish to delete and press delete or backspace key. To delete a paragraph: - Select the paragraph and press delete. To delete a block of text: - Select the block of text that you wish to delete by dragging to mouse over the text and then press delete or backspace from the keyboard.

18 2.2.8 Use the undo, redo command. Undo: - From the Quick Access Toolbar choose the Undo command Redo: - From the Quick Access Toolbar select Redo 3 Formatting 3.1 Text Change text formatting: font sizes, font types. Text formatting allows you to add a professional look to your documents but be careful and don't overuse the effects as this will make your document look anything but professional. It is always best to use the one Font Type throughout the whole document, as this gives the document a look of conformity. The use of different colors and funky fonts detract from a document and makes them look completely amateurish. Changing the Font Arial is the font that is currently being used. Your computer might show a different font name here. Click on the drop-down arrow to display the list of available fonts. Use the scroll bar to see the full list. Then, simply click on the font of your choice.

19 Changing the Font size Click on the drop down arrow showing the current font size, and select the font size of your choice Apply text formatting: bold, italic, underline. Make text bold Select the text that you want to make bold, and move your pointer to the Home tab. Click Bold Note: - Click Bold again to unbold the text that you selected. Make text Italic Select the text that you want to make Italic, and move your pointer to the Home tab. Click Italic Note: - Click Italic again to remove the Italic the text that you selected

20 Make text Underlined Select the text that you want to make underlined, and move your pointer to the Home tab. Click Underlined Note: - Click Underlined selected again to remove the underlined text that you Apply text formatting: subscript, superscript. Superscript and subscript refer to numbers that are positioned slightly higher or slightly lower than the text on the line. For example, a footnote or endnote number reference is an example of superscript, and a scientific formula might use subscript text. Subscript Select the text that you want to format as subscript. Click on the Subscript button Superscript Select the text that you want to format as subscript. Click on the Superscript button Apply different colours to text. Click on the drop down arrow next to the font colour tool and select the colour that you wish to apply.

21 3.1.5 Apply case changes to text. Select the text that you want to change the case of. On the Home tab, in the Font group, click Change Case (as shown in the diagram below), and then click the capitalization option that you want. To capitalize the first letter of a sentence and leave all other letters as lowercase, click Sentence case. To exclude capital letters from your text, click lowercase. To capitalize all of the letters, click UPPERCASE. To capitalize the first letter of each word and leave the other letters lowercase, click Capitalize Each Word. To shift between two case views (for example, to shift between Capitalize Each Word and the opposite, capitalize each word), click toggle case. To apply the small capital (Small Caps) letter formatting to your text, select the text, and then on the Home tab, in the Font group, click the arrow in the lower right corner. In the Font dialog box, under Effects, select the Small Caps check box. See the diagram below for details.

22 3.1.6 Apply automatic hyphenation. ECDL Word Processing If a word is too long to fit on the end of a line, Microsoft Word moves the word to the beginning of the next line instead of hyphenating it. However, you can use the hyphenation feature to insert hyphens to eliminate gaps in justified text or to maintain even line lengths in narrow columns. Using automatic hyphenation When you turn on automatic hyphenation, Word automatically inserts hyphens where they are needed in the document. If you later edit the document and change line breaks, Word re-hyphenates the document. Using manual hyphenation When you choose manual hyphenation, Word searches for text to hyphenate, asks you to confirm each proposed optional hyphen, and then inserts the optional hyphens. If you later edit the document and change line breaks, Word displays and prints only the optional hyphens that still fall at the ends of lines. Word doesn't re-hyphenate the document. Set Automatic Hyphenation Make sure that no text is selected. On the Page Layout tab, in the Page Setup group, click Hyphenation, and then click Automatic.

23 3.2 Paragraphs Create, merge paragraph(s). There is a slight technical distinction between the ordinary use of the term paragraph and the term as is commonly used. Technically, a paragraph is a block if text that is terminated by a carriage return, that is by pressing the Enter key. Technically we say that Enter inserts a hard carriage return. If you press Shift+Enter you will create a new line. This creates a new paragraph in the usual sense it is used in everyday language. Technically we say that Shift+Enter inserts a soft carriage return. Word, however, will treat the new text as part of the existing paragraph. This means that if you apply a paragraph style to the first part of the paragraph, Word will apply it to the part after the soft return as well. To Merge the Paragraphs Together Position the cursor in front of the paragraph and press Del or press Backspace Insert, remove soft carriage return (line break). When you Press Enter, a new paragraph is created beginning with the new line. It can happen that you wish to insert a new line without actually creating a new paragraph. In this case you can insert a line break (also referred to as a carriage return or soft carriage return). This has the same appearance as a new paragraph, but for formatting purposes the text is treated as a single paragraph. To insert a line break: Press Shift+Enter.

24 Remove paragraph or line break marks Display non-printing characters by pressing the non-printing characters icon. To delete a line break either position the cursor in front of the line break mark break and press Del or to the right of the mark and press Backspace. You can then hide the non-printing characters Recognize good practice in aligning text: use align, indent, tab tools rather than inserting spaces. Text can be aligned to the left or to the right. It can also be centered or justified. If you justify text, Microsoft Word inserts extra spaces into the lines of text so that the left and right edges of the text line up vertically, you do not see a ragged edge down the right side of the text. When aligning text use the tools that are built into Microsoft Word. For instance if you wish to centre a paragraph as we shall see you could click within the paragraph and then click on the Center icon. You should not insert spaces or tab stops and try and line up paragraphs visually. The same advice applies to indenting. There are indent icons you can use Align text left, centre, right, justified. Alignment or justification of text refers to the position of the text with regards to the margins. For example, Centered text lies midway between the margins, whereas right justified text is aligned against the right hand margin but jagged on the left. The following table illustrates the different forms of alignment of text. Paragraph alignment 1. Click anywhere in the paragraph. 2. Press the appropriate alignment icon on the Formatting toolbar.

25 3.2.5 Indent paragraphs: left, right, first line. Indents refer to the amount of space inserted between the text and the left and right hand margins. In the case of a first line indent, the first line is indented but not the subsequent lines. In the case of a hanging indent, the first line is not indented while subsequent lines are. Indents may be set up before a paragraph is created or applied to existing paragraphs. To set indentation: 1. Click arrow next to the word Paragraph. 2. Click the Indents & Spacing tab. 3. You can set Left and Right indentation, as well as Special indentation. 4. Click OK. Note: Special indentation lets you choose between a First Line or Hanging indent.

26 3.2.6 Set, remove and use tabs: left, centre, right, decimal. When you press the Tab key, the insertion point moves to the right 0.5 inch which means that your typing moves 0.5 inch to the right. This is MS Word's default tab. You use this tab to indent the first line of a paragraph, or even to separate short items, such as the chapter name and page title on a table of contents. You can also use tabs to place columns of short items side by side, such as those in a schedule of events, but for that use you may want to set a custom tab. Set, change or clear tab stops To display the Tabs dialog box, double-click any tab stop on the ruler, or do the following: Select the paragraphs for which you want to set tabs, or place the insertion point at the location where you want to start using tabs. On the Page Layout tab, click the Paragraph Dialog Box Launcher. In the Paragraph dialog box, click Tabs To insert a new tab, type its position in the Tab stop position text box, or select a position from the list. Select Left, Center, Right, or Decimal from the Alignment section to specify how tab will be aligned. o Left tab: Aligns the left edge of text at this spot. o Center tab: Centers the text wherever this tab is set.

27 o Right tab: Aligns the right edge of text at this spot. o Decimal tab: Aligns decimals of numbers wherever this tab is. In the Leader section select 1,2,3, or 4. This will determine the leader section before each tab. To confirm the tabs click set and return to the document select OK. If you want to re-set all the tabs, select the Clear All button to remove any existing tabs. The default tabs are set at intervals of half-an-inch from the left-hand margin. Selecting Clear All in the Tabs dialog box will return to the default tab settings Recognize good practice in paragraph spacing: apply spacing between paragraphs rather than use the Return key. It is considered good practice to use Word Templates with fairly large pre-set paragraph spacing. This means there is less need to press the Return key to insert visual spacing between each paragraph Apply spacing above, below paragraphs. Apply single, 1.5 lines, double line spacing within paragraphs. Apply spacing above, below paragraphs Usually Word does not insert a space above or below a paragraph. Usually users insert a blank line at the end of the paragraph to set the paragraph off from other text. This involves pressing the Enter key twice. You may, however, let Word insert this space for you automatically. You could also insert space automatically before a paragraph. 1. Click arrow next to the word Paragraph. 2. Click the Indents & Spacing tab.

28 3. And in the Section Spacing set the Before and After Spacing 4. Click OK. Apply single, 1.5 lines, double line spacing within paragraphs. Line spacing determines the amount of vertical space between the lines of text in a paragraph. The normal spacing between lines of a paragraph is single line. However, in some cases we need to leave more space between lines. Change the line spacing Select the paragraphs for which you want to change the line spacing. On the Home tab, in the Paragraph group, click Line Spacing. Do one of the following: Click the number of line spaces that you want. For example, click 2.0, to double-space the selected paragraph. Click 1.0 to single-space with the spacing that is used in earlier versions of Word. Click 1.15 to single-space with the spacing that is used in Word Click Line Spacing Options, and then select the options that you want under Spacing. See the following list of available options for more information. Single This option accommodates the largest font in that line, plus a small amount of extra space. The amount of extra space varies depending on the font that is used. 1.5 lines - This option is one-and-one-half times that of single line spacing. Double - This option is twice that of single line spacing.

29 At least - This option sets the minimum line spacing that is needed to fit the largest font or graphic on the line. Exactly - This option sets fixed line spacing, expressed in points. For example, if the text is in a 10-point font, you can specify 12 points as the line spacing. Multiple - This option sets line spacing that can be expressed in numbers greater than 1. For example, setting line spacing to 1.15 will increase the space by 15 percent, and setting line spacing to 3 increases the space by 300 percent (triple spacing) Add, remove bullets, numbers in a single level list. Switch between different standard bullet, number styles in a single level list. Bullets are used to set-off and emphasize sections of text and are symbols such as dots or diamonds. You can select from a number of different bullet types or create your own bullets. Any character available within your fonts can be used as a bullet. Select the list you wish to apply number or bullet formatting to. Click on the Bullets tool within the Paragraph Section. Numbers Bullets

30 Remove bullet formatting from the list. Select the list to which the bullet formatting information has been applied Click on the Bullets icon on the Paragraph Section Add numbering to a list using the Numbering icon. Select the text you wish to re-format as a numbered list and select the Numbering icon from the Paragraph Section Apply alternative bullet formatting to a list. Select the items to which you want to add picture bullets or symbols. To change an entire list level in a multilevel list, click one bullet or number at that level in the list. On the Home tab, in the Paragraph group, click the arrow next to Bullets. Click Define New Bullet, and then click Symbol or Picture. Click any symbol or picture that you want to use, and then click OK twice.

31 Add Alternative numbering styles to list. Select the items to which you want to add numbering styles. On the Home tab, in the Paragraph group, click the arrow next to Numbering. Click Define New Number Format, and then click on the arrow below Number style Choose one of them and click OK Control whether separate lists within a document use continuous numbering. If you have a number of separate lists within your document, then you can choose to have each list restart numbering, or you can choose that the number used at the end of one list is the starting number for the next list. You can control this behavior from the Bullets and Numbering arrow and Choose Set Numbering Value

32 Add a box border and shading/background colour to a paragraph. To Add a Border Select the area of text where you want the border Click the Borders Button on the Paragraph Group on the Home Tab Click on Borders and Shading From the Borders Tab click on BOX Click on the style that you want Choose the colour that you want and the width Click OK To Add a Shading to Text Select the area of text where you want the shading. Click the Borders Button on the Paragraph Group on the Home Tab And click on Borders and Shading Click on Shading tab In the fill Section choose a colour Click OK

33 3.3 Styles A style is a set of formatting characteristics, such as font name, size, color, paragraph alignment and spacing. Some styles even include borders and shading Apply an existing character style to selected text. Click on the Arrow in the right corner of the Styles section Choose one of the styles required Apply an existing paragraph style to one or more paragraphs. Click on the Change Styles button in Styles section Click Style Set Choose one of the styles required

34 3.3.3 Use copy format tool. You can use Format Painter some basic graphics formatting, such as borders and fills. on the Home tab to apply text formatting and Select some text that has been previously formatted Click on the Format Painter icon. (You will notice that the mouse pointer shape has changed to the shape of a small painting brush) Select the text that you wish to copy the formatting to, and when you release the mouse button you will see that the formatting applied to the first block of text, has been copied to the newly selected text. 4 Objects 4.1 Table Creation Create a table ready for data insertion. 1. Click where you want to insert a table. 2. On the Insert tab, in the Tables group, click Table, point to Insert Table 3. Write the Number of columns and Rows.

35 4.1.2 Insert, edit data in a table. Entering data into a table Click on any cell and type text using normal procedures. To move from cell to cell use the Tab key. Edit data in a table Click within the cell that contains the data that you wish to edit. Use the normal Word-processing editing techniques to edit the data within the cell Select rows, columns, cells, entire table. Select Rows Click in front of that Row when the Arrow is white Select Columns Click above of that Column when the Arrow is small and Black Select Entire Table Click on the symbol on the far left side of the table Insert, delete, rows and columns. Add a cell 1. Click in a cell that is located just to the right of or above where you want to insert a cell. 2. Under Table Tools, on the Layout tab, click the Rows & Columns Dialog Box Launcher. 3. Click one of the following options:

36 Click this Shift cells right To do this Insert a cell and move all other cells in that row to the right. NOTE This option may result in a row that has more cells than the other rows. Shift cells down Insert entire row Insert entire column Insert a cell and move remaining existing cells in that column down one row each. A new row will be added at the bottom of the table to contain the last existing cell. Insert a row just above the cell that you clicked in. Insert a column just to the right of the cell that you clicked in. Add a row 1. Click in a cell that is located just below or above where you want to add a row. 2. Under Table Tools, click the Layout tab. Do one of the following: To add a row just above the cell that you clicked in, in the Rows and Columns group, click Insert Above. To add a row just below the cell that you clicked in, in the Rows and Columns group, click Insert Below. Add a column 1. Click in a cell that is located just to the right or left of where you want to add a column. 2. Under Table Tools, click the Layout tab.

37 Do one of the following: To add a column just to the left of the cell that you clicked in, in the Rows and Columns group, click Insert Left. To add a column just to the right of the cell that you clicked in, in the Rows and Columns group, click Insert Right. Delete a cell, row, or column Delete a cell 1. Select the cell that you want to delete by clicking its left edge. 2. Under Table Tools, click the Layout tab. 3. In the Rows & Columns group, click Delete, and then click Delete Cells. Click one of the following options: Click Shift cells left To do this Delete a cell and shift all other cells in that row to the left. NOTE Word does not insert a new column. Using this option may result in a row that has fewer cells than the other rows. Shift cells up Delete entire row Delete entire column Delete a cell and move the remaining existing cells in that column up one row each. A new, blank cell is added at the bottom of the column. Delete the entire row that contains the cell that you clicked in. Delete the entire column that contains the cell that you clicked in.

38 Delete a row 1. Select the row that you want to delete by clicking its left edge. 2. Under Table Tools, click the Layout tab. 3. In the Rows & Columns group, click Delete, and then click Delete Rows. Delete a column 1. Select the column that you want to delete by clicking its top gridline or top border. 2. Under Table Tools, click the Layout tab. 3. In the Rows & Columns group, click Delete, and then click Delete Columns. 4.2 Table Formatting Modify column width, row height. Specify row height. Select a row Right click on the Row and select Table Properties. The Row tab should be selected. Click on specify height check box and enter a value next to this. Click on the OK button to apply the change.

39 Specify column width Select a column Right click on the Column and select the Table properties command. The column tab should be selected. Click on the preferred width check box, and enter a value next to this. Click on the OK button to apply the change.

40 4.2.2 Modify cell border line style, width, colour. Click once within your table. Click on Border Arrow From the submenu click on Borders and Shading If necessary, select the Borders tab of the dialog box. Select the style you require. You can also use the scroll bars within this part of the dialog box to display a wide range of options. Select the width as required. You can also select a colour from the colour section of the dialog box. Click on the OK button to apply your selections. De-select your table to view the results Add shading/background colour to cells. Select particular cells within a table or select the entire table Click on Border Arrow From the submenu click on Borders and Shading If necessary, select the Shading tab of the dialog box. Select the required colour and then click on the OK button. De-select your table to view the results. 4.3 Graphical Objects Insert an object (picture, image, chart, drawn object) to a specified location in a document. Insert clipart Microsoft word has a built-in library of clipart images that you can insert in your

41 documents. Remember that before inserting any image you should place your cursor at the place where you wish to insert the picture. Click on the Insert tab. Choose Clipart The clipart task pane will appear at the right hand side of your screen. Type a keyword in the Search for: box, and click Go. Click once on the picture of your choice and it will be inserted in your document. Insert a picture that is saved on your computer Click on Picture from the Insert tab. The Insert Picture dialog box will open, from where you can browse to the folder that contains your pictures. You can change the views of your folder to see a preview of your pictures. Click on the picture that you wish to insert, and then click on Insert at the bottom of the window.

42 Insert shapes Microsoft word has a built-in tool which lets you insert several basic shapes, like circles, rectangles, arrows, callouts and banners, amongst others. Click on the Insert tab and choose Shapes. Choose one of the shapes and start drawing the shape on your document To insert a standard-sized AutoShape, click the position in your document where you want to display the shape. (You can later change its size, shape, or position.)

43 To give the AutoShape a specific initial size and shape, press the mouse button and drag to create the figure. Insert a chart Click on the "Insert" tab Click on "Chart" in the Illustrations section. The datasheet dialog box and a chart will be displayed. Use the datasheet to replace existing data with the information that you wish to display in the chart. Click outside the chart. The datasheet dialog box will disappear.

44 4.3.2 Select an object On the Home tab, in the Editing group, click Select. To select shapes that are hidden, stacked, or behind text, click Select Objects, and then draw a box over the shapes. To select other objects, such as pictures, SmartArt graphics, or charts, press and hold CTRL while you select the objects that you want Copy, move an object within a document, between open documents. Move pictures, charts and graphs. Click on the graphic that you wish to move. The border of the graphic will display eight small squares known as sizing handles. Click on the Home tab and Click Cut Position the cursor where the graphic will be moved. Click on the Home tab and click Paste Note: To move an object from one document to another, repeat the same initial process (select the object, click on the Home tab and Cut). Then open the other document in which you need to paste, position the insertion point where you need to insert the object and click on the Home tab and Paste. To copy pictures, images and charts. Click on the graphic that you wish to copy. The border of the graphic will display eight small squares known as sizing handles. Click on the Home tab and Click Copy Position the cursor where the graphic will be copied.

45 Click on the Home tab and click Paste Note: To copy an object from one document to another, repeat the same initial process (select the object, click on the Home tab and Copy). Then open the other document in which you need to paste, position the insertion point where you need to insert the object and click on the Home tab and Paste Resize, delete an object Click the graphic to resize. Click on the arrow of the Format tab The format picture or format object dialog box will be displayed Click Size tab. Adjust the Height and Width measurements under Size and rotate. Click OK button. Deleting graphics To delete an object / graphic, click once on the object to select it. Then, press the delete key on your keyboard.

46 5 Mail Merge 5.1 Preparation Sometimes you may need to send a standard letter to a large number of contacts. Typically you will address each of these letters specifically to the intended recipient and you may also need to prepare labels with individual recipient addresses to affix to envelopes. The novice user might type the standard letter, save it and then personalize each of these letters manually by typing the recipient contact details. However, this task is highly time-consuming especially if the same letter is sent to many recipients. The mail merge facility in Ms Word makes the task of generating mass mailing letters and labels relatively easy. Preparing any type of merged document typically involves two files: The main document contains the standardized text and graphics to be included on the letter or labels. You insert special instructions, known as merge fields, in this document to indicate where you want the variable information to be printed from the data source file. The data source file contains the information that varies with each version for example names, addresses, account numbers etc.

47 Preparing the Data Source File Each set of related information in a data source file makes up one record in the data file. One record in a person s mailing list, for example, contains all the information for one individual person. The different types of information title, name, mailing address, and so on - are called fields. Each field in the data file must have a unique name. In most cases, you list the field names in the first record of the data file, called the header record. The remaining records in the data file (the data records) contain the field information corresponding to each field name in the header record Open, prepare a document, as a main document for a mail merge.. To display the Mail Merge task pane, click on the Mailings Tab. Then click Start Mail Merge, Click on Step by Step Mail Merge Wizard. The Mail Merge task pane opens with a question about what type of merged document you are creating. After you choose, click Next at the bottom of the task pane.

48 If your main document (called the starting document in the task pane) is already open, or you are starting with a blank document, you can click Use the current document. Then click on Next Select Recipients Select a mailing list, other data file, for use in a mail merge. In this step in the mail-merge process, you connect to the data file where the unique information that you want to merge into your document is stored. If you have a Microsoft Office Excel worksheet or a Microsoft Office Access database that contains your customer information, click Use an existing list, and then click Browse to locate the file. If you don't have a data file yet, click Type a new list, and then use the form that opens to create your list. The list is saved as a mailing database (.mdb) file that you can reuse.

49 Just because you connect to a certain data file doesn't mean that you have to merge information from all the records (rows) in that data file into your main document. After you connect to the data file that you want to use or create a new date file, the Mail Merge Recipients dialog box opens. You can select a subset of records for your mail merge by sorting or filtering the list. Clear the check box next to a record to exclude that record. Use the buttons to select or exclude all the records or to find specific records Insert data fields in a mail merge main document (letter, address labels). If your main document is still blank, type the information that will appear in each copy. Then, add fields by clicking More items in the task pane. Fields are placeholders that you insert into the main document at locations where you want unique information to appear. Fields appear in your document within chevrons, for example, «Address». 5.2 Outputs Merge a mailing list with a letter, label document as a new file or printed output. In case one need to print envelopes or labels instead of letter in step one choose one of them depends on what you need. After completing the 4 th Step, the wizard asks you to Preview your letter.

50 You can preview your merged document and make changes before you actually complete the merge When you are satisfied with the merge results, click Next at the bottom of the task pane. Then on the Last Step Click on Edit Individual letters. Click on All and Ok You will notice that all your contacts will be merged with the letter that you had in a new document Print mail merge outputs: letters, labels. In Case you want to Print instead of choosing edit individual Letters choose Print and it will print the whole list merged with the letter/labels OR After you have done the step Edit individual Letters. Click on the Office Button Click Print

51 6 Prepare Outputs 6.1 Setup Change document orientation: portrait, landscape. Change paper size Document Orientation 1. On the Page Layout tab, in the Page Setup group, click Orientation. 2. Click Portrait or Landscape. Change Paper Size 1. On the Page Layout tab, in the Page Setup group, click Size. 2. Choose one of them example A Change margins of entire document, top, bottom, left, right. 1. On the Page Layout tab, in the Page Setup group, click Size. 2. Click on the Margins button and click Custom Margins.

52 Top: - To set the top margin Bottom: - To set the bottom margin Left: - To set the left-hand margin Right: - To set the right-hand margin Gutter: - To set the gutter margin width between pages for binding purposes Recognize good practice in adding new pages: insert a page break rather than using the Return key Good practices in using page break rather than pressing enter several times. When using page break, any changes made to the text in a particular page, will not affect the text in the other pages. For example, if text is added on the previous page, the text at the beginning of the next page will still remain in the same place. Thus, with page break you take less time in organizing the layout of the document Insert, delete a page break in a document. Insert a hard Page Break Place the insertion point where you want to end one page and start another. Press CTRL + Enter Otherwise, click Insert Page Break Delete a hard page break If you want to delete a hard page break, switch on the Show/Hide button. Then place the insertion point below the hard page break (the dotted line) and press Backspace Add, edit text in headers, footers. From the Insert tab, select the Header in case of the top of the page and Footer in case of the bottom of the page Click on Edit Header and start Typing. In case one needs to go in the footer

53 Click on Go to Header in the Design Tab Add fields in headers, footers: date, page number information, file name and Apply automatic page numbering to a document. After you click on Header or Footer and chose Edit Header/Footer In the Design Tab you will have the date, page number and quick parts button to Insert When you click on Quick Parts and Field You can choose on which field you want to insert. You can also do the date and page number from here 6.2 Check and Print Spell check a document and make changes like: correcting spelling errors, deleting repeated words. It is important that you check your document for any spelling or grammar mistakes prior to printing. This can be done by clicking on the Review tab and selecting Spelling and Grammar. The spelling and grammar dialog box will be displayed, as illustrated. For each

54 You can select one of the following actions: Ignore Once: Leaves the word as it is. Ignore All: Will not change any further occurrences of the word. Add to Dictionary: Adds the word to the dictionary. Change: Will change the word to the suggested word Change All: Will change all further occurrences of the word to the suggested word AutoCorrect: Enables the AutoCorrect feature for any further occurrences of the word. Cancel: Exits the Spell check. Dictionary Language: Allows you to select the language used for spell checking. Undo: Will undo the previous correction. Suggestions: A list of suggested corrections is displayed. Options: Enables you to change the Spell Checking options. Delete: Deletes a duplicated occurrence of a word Add words to a built-in custom dictionary using a spell checker. 1. Click the Microsoft Office Button, and then click Word Options. 2. Click Proofing. 3. Click Custom Dictionaries.

55 4. Select the dictionary you want to edit. Make sure you do not clear the check box. 5. Click Edit Word List. 6. Do one of the following: 1. To add a word, type it in the Word(s) box, and then click Add. 2. To delete a word, select it in the Dictionary box, and then click Delete. 3. To edit a word, delete it, and then add it with the spelling you want. 4. To remove all words, click Delete all Preview a document. Print preview lets you see a preview of your document before actually printing it. Click on the Office button. Point to Print. Click on Print Preview. Note: To exit Print Preview and return to Normal View, click on Close Print Preview.

56 6.2.4 Print a document from an installed printer using output options like: entire document, specific pages, number of copies. Click on the Office Button. Point to Print, and then click on Print from the sub-menu The Print dialog box will be displayed as illustrated below. In the Page range section choose whether you wish to print all the pages in the document, the current page only, selected pages, or a particular selection. In the Copies section specify how many copies of the same document you wish to print.

57 You can choose to print all the pages in the range specified, or else you can choose to only print the odd or the even pages. Finally, click OK.

ECDL / ICDL Word Processing Syllabus Version 5.0

ECDL / ICDL Word Processing Syllabus Version 5.0 ECDL / ICDL Word Processing Syllabus Version 5.0 Purpose This document details the syllabus for ECDL / ICDL Word Processing. The syllabus describes, through learning outcomes, the knowledge and skills

More information

AUSTIN COMMUNITY COLLEGE CONTINUING EDUCATION. WORD PROCESSING APPLICATIONS I (Word Introduction) (12 hours) POFI 1024 COURSE SYLLABUS

AUSTIN COMMUNITY COLLEGE CONTINUING EDUCATION. WORD PROCESSING APPLICATIONS I (Word Introduction) (12 hours) POFI 1024 COURSE SYLLABUS Course Description: Introduction to word processing terminology, editing functions, formatting, and special text options. Learn to create, edit, and print documents such as letters or reports using this

More information

Microsoft Word 2010 Tutorial

Microsoft Word 2010 Tutorial 1 Microsoft Word 2010 Tutorial Microsoft Word 2010 is a word-processing program, designed to help you create professional-quality documents. With the finest documentformatting tools, Word helps you organize

More information

Microsoft Word Getting Started. Graphics. Symbols & Characters Equations Illustrations, Pictures & Smart Art Watermarks

Microsoft Word Getting Started. Graphics. Symbols & Characters Equations Illustrations, Pictures & Smart Art Watermarks Microsoft Word 2007 Getting Started Microsoft Office Button The Ribbon (formerly toolbar) Quick access Toolbar Working with Documents Creating a New Document Opening an Existing Document Saving a Document

More information

Microsoft Word 2007 (Getting Started) Screen Layout

Microsoft Word 2007 (Getting Started) Screen Layout Microsoft Word 2007 (Getting Started) Screen Layout Menus When you begin to explore Word 2007 you will notice a new look to the menu bar. There are three features that you should remember as you work within

More information

MS Word 2007 practical notes

MS Word 2007 practical notes MS Word 2007 practical notes Contents Opening Microsoft Word 2007 in the practical room... 4 Screen Layout... 4 The Microsoft Office Button... 4 The Ribbon... 5 Quick Access Toolbar... 5 Moving in the

More information

Getting Started in Microsoft Word Click on the Start menu > All Programs > Microsoft Office and select Microsoft Office Word 2007 from the list.

Getting Started in Microsoft Word Click on the Start menu > All Programs > Microsoft Office and select Microsoft Office Word 2007 from the list. Microsoft Word Part 1 Office 2007 Getting Started in Microsoft Word 2007 Opening Word Double click the Word icon on the desktop. OR If there is no shortcut icon on the desktop: Click on the Start menu

More information

Word Processing programs and their uses

Word Processing programs and their uses Word Processing programs and their uses An application that provides extensive tools for creating all kinds of text based programs. They are not limited to working with text and enable you to add images

More information

Microsoft Word 2010: Working with Styles

Microsoft Word 2010: Working with Styles CALIFORNIA STATE UNIVERSITY, LOS ANGELES INFORMATION TECHNOLOGY SERVICES Microsoft Word 2010: Working with Styles Fall 2014, Version 1.1 Table of Contents Introduction...3 Formatting Documents...3 Live

More information

Microsoft Office Word 2013

Microsoft Office Word 2013 Microsoft Office Word 2013 The Start screen makes it easier for you to create documents. Navigating the Word 2013 Ribbon Simple: Creates a new query by enabling you to select fields from one or more tables

More information

WHAT S NEW IN WORD 2010 & HOW TO CUSTOMIZE IT

WHAT S NEW IN WORD 2010 & HOW TO CUSTOMIZE IT WHAT S NEW IN WORD 2010 & HOW TO CUSTOMIZE IT The Ribbon... 2 Default Tabs... 2 Contextual Tabs... 2 Minimizing and Restoring the Ribbon... 3 Customizing the Ribbon... 3 A New Graphic Interface... 5 Live

More information

Microsoft Word 2010 Prepared by Computing Services at the Eastman School of Music July 2010

Microsoft Word 2010 Prepared by Computing Services at the Eastman School of Music July 2010 Microsoft Word 2010 Prepared by Computing Services at the Eastman School of Music July 2010 Contents Microsoft Office Interface... 4 File Ribbon Tab... 5 Microsoft Office Quick Access Toolbar... 6 Appearance

More information

Microsoft Word XP Basics

Microsoft Word XP Basics Microsoft Word XP Basics Starting Word Click the start button, move the pointer to All Programs. Move the pointer to Microsoft Office and then select Microsoft Word and click the application or click the

More information

INTRODUCTION TO MICROSOFT WORD 2010

INTRODUCTION TO MICROSOFT WORD 2010 Southern Illinois University School of Medicine Medical Library INTRODUCTION TO MICROSOFT WORD 2010 QUICK ACCESS TOOLBAR The Quick Access Toolbar is located at top left of the screen Click on the black

More information

1. The Show/Hide button is used to. 5. In Word, there are different ways to begin a new document.

1. The Show/Hide button is used to. 5. In Word, there are different ways to begin a new document. Computer Technology for Communication in a Global Society p 1 of 6 1. The Show/Hide button is used to a. display the formatting marks. b. change to the print layout view. c. hide a document s footnotes.

More information

Introduction to Microsoft Word Word 2007

Introduction to Microsoft Word Word 2007 Southern Illinois University School of Medicine Medical Library New Features Introduction to Microsoft Word Word 2007 Office Button Click on the Office Button to reveal basic functions such as New, Open,

More information

Word Tutorial 1 Creating and Editing a Document

Word Tutorial 1 Creating and Editing a Document Word Tutorial 1 Creating and Editing a Document Microsoft Office 2013 Objectives Create and save a document Enter text and correct errors as you type Use AutoComplete and AutoCorrect Select text and move

More information

In this session, we will explain some of the basics of word processing. 1. Start Microsoft Word 11. Edit the Document cut & move

In this session, we will explain some of the basics of word processing. 1. Start Microsoft Word 11. Edit the Document cut & move WORD PROCESSING In this session, we will explain some of the basics of word processing. The following are the outlines: 1. Start Microsoft Word 11. Edit the Document cut & move 2. Describe the Word Screen

More information

Microsoft Word 2013 Part 1: Introduction to Word

Microsoft Word 2013 Part 1: Introduction to Word CALIFORNIA STATE UNIVERSITY, LOS ANGELES INFORMATION TECHNOLOGY SERVICES Microsoft Word 2013 Part 1: Introduction to Word Summer 2014, Version 1.0 Table of Contents Introduction...3 Starting Word...3 Overview

More information

Word 1 Microsoft Word 2013

Word 1 Microsoft Word 2013 Word 1 Microsoft Word 2013 Mercer County Library System Brian M. Hughes, County Executive Quick Access Toolbar File Located on the title bar, above the Ribbon, the Quick Access Toolbar provides access

More information

Microsoft Word 2010. Quick Reference Guide. Union Institute & University

Microsoft Word 2010. Quick Reference Guide. Union Institute & University Microsoft Word 2010 Quick Reference Guide Union Institute & University Contents Using Word Help (F1)... 4 Window Contents:... 4 File tab... 4 Quick Access Toolbar... 5 Backstage View... 5 The Ribbon...

More information

ECDL Module 4 Notes. Module 4: Spreadsheet. 4.1 Using the Application Working with Spreadsheets

ECDL Module 4 Notes. Module 4: Spreadsheet. 4.1 Using the Application Working with Spreadsheets ECDL Module 4 Notes Module 4: Spreadsheet 4.1 Using the Application 4.1.1 Working with Spreadsheets 4.1.1.1 Open, close spreadsheet application. Open, close spreadsheets Opening the Microsoft Excel Application

More information

ECDL. European Computer Driving Licence. Word Processing Software BCS ITQ Level 2. Syllabus Version 5.0

ECDL. European Computer Driving Licence. Word Processing Software BCS ITQ Level 2. Syllabus Version 5.0 European Computer Driving Licence Word Processing Software BCS ITQ Level 2 Using Microsoft Word 2010 Syllabus Version 5.0 This training, which has been approved by BCS, The Chartered Institute for IT,

More information

Introduction to Microsoft Word American University Office of Information Technology Training Unit

Introduction to Microsoft Word American University Office of Information Technology Training Unit Introduction to Microsoft Word 2007 American University Office of Information Technology Training Unit TABLE OF CONTENTS INTRODUCTION... 1 THE MICROSOFT WORD 2007 WINDOW... 1 The Office Button... 3 The

More information

WORDPAD TUTORIAL WINDOWS 7

WORDPAD TUTORIAL WINDOWS 7 WORDPAD TUTORIAL WINDOWS 7 Quick Access bar Home Tab Triangles = More Commands Groups on the Home tab Right paragraph margin Left paragraph Margin & Indent Paragraphs Ruler Hover the mouse pointer over

More information

DOING MORE WITH WORD: MICROSOFT OFFICE 2010

DOING MORE WITH WORD: MICROSOFT OFFICE 2010 University of North Carolina at Chapel Hill Libraries Carrboro Cybrary Chapel Hill Public Library Durham County Public Library DOING MORE WITH WORD: MICROSOFT OFFICE 2010 GETTING STARTED PAGE 02 Prerequisites

More information

Word 2010: The Basics Table of Contents THE WORD 2010 WINDOW... 2 SET UP A DOCUMENT... 3 INTRODUCING BACKSTAGE... 3 CREATE A NEW DOCUMENT...

Word 2010: The Basics Table of Contents THE WORD 2010 WINDOW... 2 SET UP A DOCUMENT... 3 INTRODUCING BACKSTAGE... 3 CREATE A NEW DOCUMENT... Word 2010: The Basics Table of Contents THE WORD 2010 WINDOW... 2 SET UP A DOCUMENT... 3 INTRODUCING BACKSTAGE... 3 CREATE A NEW DOCUMENT... 4 Open a blank document... 4 Start a document from a template...

More information

MICROSOFT EXCEL TUTORIAL HANDOUT

MICROSOFT EXCEL TUTORIAL HANDOUT MICROSOFT EXCEL TUTIAL HANDOUT Opening Microsoft Excel 1. Click on the START button. 2. Click on PROGRAMS. 3. Click on MICROSOFT EXCEL. The Excel Screen Formula Bar Minimize Buttons Restore Buttons Close

More information

Word 2007 Layout Tools

Word 2007 Layout Tools Word 2007 Layout Tools Contents Section Breaks and Chapters... 1 Section breaks to vary the header or footer... 2 Same header or footer across section boundaries... 2 Page Setup... 3 Change or set page

More information

Excel Introduction

Excel Introduction Excel 2013 - Introduction Table of Contents Introduction... 1 Starting Excel... 1 Layout... 1 Ribbon... 3 Quick Access Toolbar... 3 Mini Toolbar... 4 File tab... 4 Formula Bar... 4 Overview of Workbooks...

More information

Introduction to Microsoft Word 2010

Introduction to Microsoft Word 2010 Introduction to Microsoft Word 2010 THE BASICS PAGE 02 What is Microsoft Word? Opening Microsoft Word The Title Bar Page View and Zoom MENUS...PAGE 03 Quick Access Toolbar The Ribbon File Tab Home Tab

More information

WORD 2013 GETTING STARTED

WORD 2013 GETTING STARTED WORD 2013 GETTING STARTED Information Technology September 1, 2014 1 P a g e 1 Word 2013 2 3 4 5 1. Quick Access Toolbar contains shortcuts for the most commonly used tools. 2. Backstage View Contains

More information

CS042A. Using Microsoft Word

CS042A. Using Microsoft Word CS042A Using Microsoft Word 2015 Professional Career Development Institute, LLC. All rights reserved. Accredited by the Accrediting Commission of the Distance Education and Training Council. The Accrediting

More information

BASIC FORMATTING IN MICROSOFT WORD

BASIC FORMATTING IN MICROSOFT WORD BASIC FORMATTING IN MICROSOFT WORD Microsoft Word comes with formatting tools that you can use to enhance the appearance of your documents. Some of the formatting tools we will be covering in this lesson

More information

Microsoft Excel 2010

Microsoft Excel 2010 Microsoft Excel 2010 Part I: Introduction to MS Excel 2010 Microsoft Excel 2010 is a spreadsheet software in the new Microsoft 2010 Office Suite. Excel allows you to store, manipulate and analyze data

More information

Excel 2007. Getting Started The Excel Window u v w. Microsoft QUICK Source

Excel 2007. Getting Started The Excel Window u v w. Microsoft QUICK Source Microsoft QUICK Source Excel 2007 Getting Started The Excel Window u v w x y z { u Quick Access Toolbar contains shortcuts for the most commonly used tools. v Microsoft Office Button contains common file

More information

When you open up Microsoft Word 2002, the top of the window should look like this:

When you open up Microsoft Word 2002, the top of the window should look like this: I ntroduction to Word Accessing Microsoft Word To access Microsoft Word from your home computer, you will probably either use the Start menu to select the program or double-click on an icon on the Desktop.

More information

Word Processing - Microsoft Word 2010. ITdesk.info. Handbook. Author: Gorana Celebic. digital literacy movement. e - learning. building modern society

Word Processing - Microsoft Word 2010. ITdesk.info. Handbook. Author: Gorana Celebic. digital literacy movement. e - learning. building modern society digital literacy movement building modern society human rights to education & information ITdesk.info project of computer e- education with open access open access e - learning e - inclusion Word Processing

More information

Microsoft Word 2003. The Word Window has changed in Office 2003!

Microsoft Word 2003. The Word Window has changed in Office 2003! Microsoft Word 2003 Millsaps College Information Technology Services 2006-2007 Millsaps College Computer Services The Word Window has changed in Office 2003! Menu Bar Formatting Toolbar [modified for 2003]

More information

Formatting & Styles Word 2010

Formatting & Styles Word 2010 Formatting & Styles Word 2010 Produced by Flinders University Centre for Educational ICT CONTENTS Layout... 1 Using the Ribbon Bar... 2 Minimising the Ribbon Bar... 2 The File Tab... 3 What the Commands

More information

Introduction to MS WORD 2007

Introduction to MS WORD 2007 Introduction to MS WORD 2007 Navigation Formatting Tables Graphics Printing Introduction to MS Word 2007 2 Table of Contents Starting up Word: On your marks, get set, Go!... 4 Correct use of the mouse...

More information

Office: Word for Beginners

Office: Word for Beginners Office: Word for Beginners What is Word? Word 2013 is a word processing application that allows you to create a variety of documents like letters, flyers, and reports. Additional Resources: http://www.gcflearnfree.org/office2013/word2013

More information

Advanced. Creating Boxes and Borders. Boxes

Advanced. Creating Boxes and Borders. Boxes Advanced Word Creating Boxes and Borders Boxes Boxes, which look like this, can be placed around single words, groups of words, or entire paragraphs. To create a box, you first need to select (or highlight)

More information

Microsoft Word 2007 Lesson Plan

Microsoft Word 2007 Lesson Plan Table of Contents Introduction...3 Exploring the Word 2007 Environment...3 Creating, Saving and Closing a Document...5 Creating a document...5 Saving the new document...5 Saving the new document in a different

More information

Creating Presentation

Creating Presentation 206 :: Data Entry Operations 9 Creating Presentation 9.1 INTRODUCTION Whenever you appear in front of one or more people to present your ideas, deliver speech, give classroom lecture, organize computer

More information

Getting started with Word 2010

Getting started with Word 2010 Getting started with Word 2010 This document is a brief introduction to Word 2010. For help with using the Office 2010 interface, see Getting Started with Microsoft Office 2010. Formatting your document

More information

ECDL. European Computer Driving Licence. ECDL Presentation BCS ITQ L2 Presentation Software. Syllabus Version 5.0

ECDL. European Computer Driving Licence. ECDL Presentation BCS ITQ L2 Presentation Software. Syllabus Version 5.0 ECDL European Computer Driving Licence ECDL Presentation BCS ITQ L2 Presentation Software Using Microsoft PowerPoint 2016 Syllabus Version 5.0 This training, which has been approved by BCS, The Chartered

More information

Microsoft Excel 2013 Part 1: Introduction to Excel

Microsoft Excel 2013 Part 1: Introduction to Excel CALIFORNIA STATE UNIVERSITY, LOS ANGELES INFORMATION TECHNOLOGY SERVICES Microsoft Excel 2013 Part 1: Introduction to Excel Summer 2014, Version 1.0 Table of Contents Introduction...3 Starting Excel...3

More information

Designing a Worksheet with Excel

Designing a Worksheet with Excel Designing a Worksheet with Excel Introduction Microsoft Office Excel 00 offers several tools that make your worksheets look attractive and professional. Without formatting, a worksheet can look confusing

More information

Core Skills Checklist - Word

Core Skills Checklist - Word Creating Newsletters Formatting Text and Paragraphs Start a new document from templates Essential Training Set default line spacing and font for all new documents Display non-printing characters Copy or

More information

2015 Word 2 Page 1. Microsoft Word Word 2

2015 Word 2 Page 1. Microsoft Word Word 2 Word 2 Microsoft Word 2013 Mercer County Library System Brian M. Hughes, County Executive Action Technique 1. Page Margins On the Page Layout tab, in the Page Setup group, click Margins. Click the margin

More information

Introduction to Microsoft Word 2008

Introduction to Microsoft Word 2008 1. Launch Microsoft Word icon in Applications > Microsoft Office 2008 (or on the Dock). 2. When the Project Gallery opens, view some of the available Word templates by clicking to expand the Groups, and

More information

Microsoft Office 2007 Beginning Microsoft Word

Microsoft Office 2007 Beginning Microsoft Word Microsoft Office 2007 Beginning Microsoft Word Objective 1: Become acquainted with the Microsoft Word 2007 environment. To Start Microsoft Word 2007 1. Click the Start Button on the taskbar 2. Point to

More information

MICROSOFT WORD TUTORIAL

MICROSOFT WORD TUTORIAL MICROSOFT WORD TUTORIAL G E T T I N G S T A R T E D Microsoft Word is one of the most popular word processing programs supported by both Mac and PC platforms. Microsoft Word can be used to create documents,

More information

paragraph(s). The bottom mark is for all following lines in that paragraph. The rectangle below the marks moves both marks at the same time.

paragraph(s). The bottom mark is for all following lines in that paragraph. The rectangle below the marks moves both marks at the same time. MS Word, Part 3 & 4 Office 2007 Line Numbering Sometimes it can be helpful to have every line numbered. That way, if someone else is reviewing your document they can tell you exactly which lines they have

More information

Introduction to Microsoft Excel 2010

Introduction to Microsoft Excel 2010 Introduction to Microsoft Excel 2010 THE BASICS PAGE 02 What is Microsoft Excel? Important Microsoft Excel Terms Opening Microsoft Excel 2010 The Title Bar Page View, Zoom, and Sheets MENUS...PAGE 03 Quick

More information

Presentation Software

Presentation Software Presentation Software PP2 Level 2 4 Credits MS Office PowerPoint 2010 August 2014 Gwent ACL Partnership Contents INTRODUCTION... 4 CREATE A PRESENTATION... 4 CLOSE SLIDE MASTER... 6 APPLY A DESIGN TEMPLATE...

More information

Microsoft Office 2010: Advanced Q&As Word Chapter 4

Microsoft Office 2010: Advanced Q&As Word Chapter 4 Microsoft Office 2010: Advanced Q&As Word Chapter 4 What is the purpose of the buttons in the Preview area? (WD 207) They are toggles that display and remove the top, bottom, left, and right borders from

More information

2 What s New in Word 2007

2 What s New in Word 2007 2 What s New in Word 2007 2.1 Overview of Word 2007 Microsoft Office Word 2007 is a word processing program that enables you to create many types of documents including letters, resumes, reports, proposals,

More information

Microsoft Word 2013 Tutorial

Microsoft Word 2013 Tutorial Microsoft Word 2013 Tutorial GETTING STARTED Microsoft Word is one of the most popular word processing programs supported by both Mac and PC platforms. Microsoft Word can be used to create documents, brochures,

More information

Microsoft Office 2011 for Mac: Introductory Q&As Word Chapter 1

Microsoft Office 2011 for Mac: Introductory Q&As Word Chapter 1 Microsoft Office 2011 for Mac: Introductory Q&As Word Chapter 1 What is the Welcome to Word screen I see? (WD 5) The first time you start Word, you may see the Welcome to Word screen. Click Continue to

More information

Microsoft Word 2011 Prepared by Computing Services at the Eastman School of Music May 2011

Microsoft Word 2011 Prepared by Computing Services at the Eastman School of Music May 2011 Microsoft Word 2011 Prepared by Computing Services at the Eastman School of Music May 2011 Table of Contents New Look in Microsoft Office 2011... 4 Standard Toolbar... 4 Ribbon... 4 Appearance of Microsoft

More information

Word 2007: Basics Learning Guide

Word 2007: Basics Learning Guide Word 2007: Basics Learning Guide Exploring Word At first glance, the new Word 2007 interface may seem a bit unsettling, with fat bands called Ribbons replacing cascading text menus and task bars. This

More information

Inserting Tables, Images & Objects

Inserting Tables, Images & Objects Inserting Tables, Images & Objects Word 2010 CONTENTS Layout...1 Using the Ribbon Bar...2 Minimising the Ribbon Bar...2 The File Tab...3 What the Commands and Buttons do...3 The Quick Access Toolbar...4

More information

Microsoft Publisher 2013

Microsoft Publisher 2013 CALIFORNIA STATE UNIVERSITY, LOS ANGELES INFORMATION TECHNOLOGY SERVICES Microsoft Publisher 2013 Spring 2015, Version 1.0 Table of Contents Introduction...3 Starting Publisher...3 Overview of the User

More information

Microsoft Office 2010

Microsoft Office 2010 Word Tutorial 3 Creating a Multiple-Page Report Microsoft Office 2010 Objectives Work with a document s headings in the Navigation pane Create and edit a table Sort rows in a table Modify a table s structure

More information

Microsoft Word For Windows

Microsoft Word For Windows Microsoft Word For Windows The Word Window The Microsoft Word for Windows screen consists of two main parts, the text area and the elements surrounding the text area. The diagram below shows a typical

More information

Basic Microsoft Excel 2007

Basic Microsoft Excel 2007 Basic Microsoft Excel 2007 The biggest difference between Excel 2007 and its predecessors is the new layout. All of the old functions are still there (with some new additions), but they are now located

More information

PowerPoint 2016 Part I - Building a Presentation

PowerPoint 2016 Part I - Building a Presentation PowerPoint 2016 Part I - Building a Presentation What is PowerPoint? PowerPoint is presentation software that helps you quickly and efficiently create dynamic, professional-looking presentations through

More information

Publisher 2010 Cheat Sheet

Publisher 2010 Cheat Sheet April 20, 2012 Publisher 2010 Cheat Sheet Toolbar customize click on arrow and then check the ones you want a shortcut for File Tab (has new, open save, print, and shows recent documents, and has choices

More information

Microsoft Word 2010 Tutorial

Microsoft Word 2010 Tutorial Microsoft Word 2010 Tutorial GETTING STARTED Microsoft Word is one of the most popular word processing programs supported by both Mac and PC platforms. Microsoft Word can be used to create documents, brochures,

More information

USING MICROSOFT EXCEL 2007

USING MICROSOFT EXCEL 2007 USING MICROSOFT EXCEL 2007 Before you get started with Microsoft Excel (commonly referred to as MS Excel, you will need to locate and open it on the computer. It may be on your desktop. On the computer

More information

Enhanced Formatting and Document Management. Word 2010. Unit 3 Module 3. Diocese of St. Petersburg Office of Training Training@dosp.

Enhanced Formatting and Document Management. Word 2010. Unit 3 Module 3. Diocese of St. Petersburg Office of Training Training@dosp. Enhanced Formatting and Document Management Word 2010 Unit 3 Module 3 Diocese of St. Petersburg Office of Training Training@dosp.org This Page Left Intentionally Blank Diocese of St. Petersburg 9/5/2014

More information

HIT THE GROUND RUNNING MS WORD INTRODUCTION

HIT THE GROUND RUNNING MS WORD INTRODUCTION HIT THE GROUND RUNNING MS WORD INTRODUCTION MS Word is a word processing program. MS Word has many features and with it, a person can create reports, letters, faxes, memos, web pages, newsletters, and

More information

HOW TO... Use Excel. Overview

HOW TO... Use Excel. Overview Page 1 of 9 Overview Excel is a spreadsheet application in the Microsoft Office suite. Excel can be used to create and format workbooks in order to analyze data, write formulas, calculations, and charts

More information

Access Getting Started The Access Window

Access Getting Started The Access Window Microsoft QUICK Source Access 2007 Getting Started The Access Window u v w x y z Creating a Database Based on a Template When you create a database based on a template, preformatted tables, queries, forms,

More information

Word processing OpenOffice.org Writer

Word processing OpenOffice.org Writer STUDENT S BOOK 3 rd module Word processing OpenOffice.org Writer This work is licensed under a Creative Commons Attribution- ShareAlike 3.0 Unported License. http://creativecommons.org/license s/by-sa/3.0

More information

above the Ribbon. It contains commands such as Save, Undo, Repeat, Redo and other commands that formerly appeared under drop-down menus.

above the Ribbon. It contains commands such as Save, Undo, Repeat, Redo and other commands that formerly appeared under drop-down menus. Beginning Excel 2010 Objective 1: Review Screen Layout Excel 2010 offers the same user interface as 2007. The top portion of the window has a new structure for Excel commands. The band area is called the

More information

Excel 2010 Cheat Sheet

Excel 2010 Cheat Sheet Excel 2010 Cheat Sheet April 20, 2012 Toolbar customize click on arrow and then check the ones you want a shortcut for File Tab (has new, open save, print, and shows recent documents) Save, Open, New,

More information

Basic Excel Handbook

Basic Excel Handbook 2 5 2 7 1 1 0 4 3 9 8 1 Basic Excel Handbook Version 3.6 May 6, 2008 Contents Contents... 1 Part I: Background Information...3 About This Handbook... 4 Excel Terminology... 5 Excel Terminology (cont.)...

More information

Word Processing. with. OpenOffice Writer

Word Processing. with. OpenOffice Writer Word Processing with OpenOffice Writer W o r d P r o c e s s i n g w i t h O p e n O f f i c e W r i t e r P a r t 1 Part I: Introduction to OpenOffice Writer OpenOffice Writer is an open-source free software

More information

Michael L. Kent Excerpt, Public Relations Writing Chapter 13, p. 1 of 5

Michael L. Kent Excerpt, Public Relations Writing Chapter 13, p. 1 of 5 Michael L. Kent Excerpt, Public Relations Writing Chapter 13, p. 1 of 5 Word Processing Software Microsoft word does nearly everything that a typical public relations practitioner might need to do to produce

More information

Using Microsoft Word 2010 to Create a Legal Research Paper

Using Microsoft Word 2010 to Create a Legal Research Paper Using Microsoft Word 2010 to Create a Legal Research Paper SETTING DEFAULT FONTS AND LINE SPACING... 2 CHANGING YOUR DEFAULT FONT... 2 CHANGING YOUR DEFAULT LINE SPACING... 3 LISTS, INDENTATIONS, TABS

More information

Basic Microsoft Word 2010 Part One

Basic Microsoft Word 2010 Part One www.jplibrary.net Basic Microsoft Word 2010 Part One Computer Training Team Phone: (504) 838-1144 Email: computertrainingteam@jefferson.lib.la.us December 2012 Word 2010 Microsoft Word is a popular word

More information

AA - Change the set of styles, colors and fonts in the document

AA - Change the set of styles, colors and fonts in the document Microsoft Word Home Clipboard : Paste - Paste the contents of the clipboard Cut - cut the selection from the document and put it on the clipboard Copy - copy the selection and put it on the clipboard Font:

More information

Microsoft Word defaults to left justified (aligned) paragraphs. This means that new lines automatically line up with the left margin.

Microsoft Word defaults to left justified (aligned) paragraphs. This means that new lines automatically line up with the left margin. Microsoft Word Part 2 Office 2007 Microsoft Word 2007 Part 2 Alignment Microsoft Word defaults to left justified (aligned) paragraphs. This means that new lines automatically line up with the left margin.

More information

Microsoft Migrating to Word 2010 from Word 2003

Microsoft Migrating to Word 2010 from Word 2003 In This Guide Microsoft Word 2010 looks very different, so we created this guide to help you minimize the learning curve. Read on to learn key parts of the new interface, discover free Word 2010 training,

More information

Microsoft PowerPoint 2010

Microsoft PowerPoint 2010 Microsoft PowerPoint 2010 Quick Reference Guide Union Institute & University Contents Using Help (F1)... 4 Opening PowerPoint... 4 Window Contents:... 4 Title Bar... 4 Control Buttons... 4 File tab...

More information

Excel 2003 Tutorial I

Excel 2003 Tutorial I This tutorial was adapted from a tutorial by see its complete version at http://www.fgcu.edu/support/office2000/excel/index.html Excel 2003 Tutorial I Spreadsheet Basics Screen Layout Title bar Menu bar

More information

Microsoft Word Help. Strategies for students in special and general education settings

Microsoft Word Help. Strategies for students in special and general education settings Microsoft Word Help Strategies for students in special and general education settings Accessibility Features Magnifier Narrator On-screen keyboard Sound sounds Display High contrast Cursor options Mouse

More information

WORD 2013 FORMATTING TEXT and USING STYLES

WORD 2013 FORMATTING TEXT and USING STYLES WORD 2013 FORMATTING TEXT and USING STYLES Information Technology September 1, 2014 1 P a g e TABLE OF CONTENTS Paragraph Format Options... 3 Paragraph group under the Home tab... 3 First Line Indent...

More information

Paragraph Formatting 4

Paragraph Formatting 4 Paragraph Formatting 4 LESSON SKILL MATRIX Skill Exam Objective Objective Number Formatting Paragraphs Set indentation. 2.2.7 Setting Line Spacing in Text and Between Paragraphs Creating and Formatting

More information

WORKING WITH MS WORD FOR THESIS WRITERS

WORKING WITH MS WORD FOR THESIS WRITERS WORKING WITH MS WORD FOR THESIS WRITERS Table of Contents Styles... 1 What Styles Don t Control... 3 Word Templates... 4 Tabs and Tables... 6 Formatting Charts and Pictures... 10 Referencing Pictures and

More information

Microsoft Word 2010 Training

Microsoft Word 2010 Training Microsoft Word 2010 Training Microsoft Word 102 Instructor: Debbie Minnerly Course goals Learn how to work with paragraphs. Set tabs and work with tables. Learn about styles Use the spelling and grammar

More information

Centre for Learning and Academic Development. IT Training. MS Word The Basics Workbook. Version 1.0

Centre for Learning and Academic Development. IT Training. MS Word The Basics Workbook. Version 1.0 Centre for Learning and Academic Development IT Training MS Word 2007 The Basics Workbook Version 1.0 www.skills.bham.ac.uk MS Word 2007: The Basics Author: Linda Clark Version: 1.0, August 2010 2010 The

More information

Exercise 5: Formatting text (change font, text size, color, bold, italics, underline, superscript, text case, outlining) Click Home Tab.

Exercise 5: Formatting text (change font, text size, color, bold, italics, underline, superscript, text case, outlining) Click Home Tab. Microsoft Word Review November 24, 2014 Exercise 1: Open Word Click on Word. OR Click Start. Click All Programs. Click Microsoft Office. Exercise 2: Create a new document Click File Tab. Select New. Click

More information

Handout: Word 2010 Tips and Shortcuts

Handout: Word 2010 Tips and Shortcuts Word 2010: Tips and Shortcuts Table of Contents EXPORT A CUSTOMIZED QUICK ACCESS TOOLBAR... 2 IMPORT A CUSTOMIZED QUICK ACCESS TOOLBAR... 2 USE THE FORMAT PAINTER... 3 REPEAT THE LAST ACTION... 3 SHOW

More information

ECDL. European Computer Driving Licence. Spreadsheet Software BCS ITQ Level 1. Syllabus Version 1.0

ECDL. European Computer Driving Licence. Spreadsheet Software BCS ITQ Level 1. Syllabus Version 1.0 ECDL European Computer Driving Licence BCS ITQ Level 1 Using Microsoft Excel 2010 Syllabus Version 1.0 This training, which has been approved by BCS, includes exercise items intended to assist learners

More information