Air Cargo Acceptance Procedures. Caroline Gubbi. Title: A Presentation by: Global Logistics & Transportation Solutions

Transcription

1 Title: Air Cargo Acceptance Procedures A Presentation by: Caroline Gubbi

2 Agenda Introduction Definitions What and When the Changes will Take Place Concept KC? Changes Conclusion

3 Introduction Different Concepts Known Consignor Screening costs New air freight regulations Regulated agents Changes As from the 29th of april??

4 Introduction The Reason Of Changes Prevent acts of unlawful interference against civil aviation Example: The seizure of an aircraft or placing unknown, unannounced or undeclared hazardous cargo on a passenger aircraft

5 Definitions Known Consignor A shipper who originates cargo or mail for its own account and whose procedures meet common security rules and standards, to allow carriage on any aircraft. Account Consignor A shipper whose cargo can be positively identified for carriage exclusively an all cargo aircrafts. Regulated Agent A forwarder or transporter can be a regulated agent. This agent has implemented a security program that was accepted by the local air freight authority.

6 Definitions Fixed transporter A transporter who has signed the Haulier declaration 6E as mentioned in the air freight regulations. The transporter declares that he will follow all rules and regulations that go together with air freight security.

7 What Will Change? Today s Situation Situation as from 2013 Shippers are almost automatically made Known Consignor after a check by their freight forwarder and some administrative formalities Shippers will only be considered a known shipper in the case that their security measures and procedures are checked and approved by an independent validator (some countries annually, others every 5 years)

8 When will changes take place?

9 When will changes take place 25th of March 2013 Transition period

10 However... No? 25th of March Can the RA still use the KC if it was approved before the 29th of April 2010 until the 29th of april 2013? Yes? This issue is still under discussion and will be confirmed shortly before the 25 th of March.

11 Concept KC? Known Consignor Voluntary No legal requirement Compliance with air freight regulations Ship cargo as SPX without further security measures being applied

12 Concept KC : Legal Basis Regulation 300/2008 Regulation 185/2010 Decision (2010)774 is restricted. This document provides Known Consignors with information on what requirements apply to their operation. Further information can be found on the local government site.

13 Concept KC What is expected? A Security Coordinator Procedures Validation Registration in the EU RAKC database

14 Concept KC What is Expected? Appoint a security coordinator who is familiar with the security program Every location needs to have a security coordinator

15 Concept KC What is Expected? Procedures to avoid unauthorized interference. Show measurements that will protect the airfreight/airmail from unauthorized access or manipulation (accessystems like ID, key, electronic access cards or other types..) Show how the production area is secured when airfreight is present Show how you monitor the production process when airfreight is present

16 What is expected from a KC? Procedures to avoid unauthorized interference Access, alarm and security measures Show how to test the effectiveness of the access systems (for example: periodic inventory/loss control) What are the procedures to allow non-employees access to premises, such as visitors, subcontractors (cleaning, etc.)? What are the rules for authorization of access of company owned vehiclse and other vehicles?

17 Concept KC What is expected? Procedures for Personnel Recruitment procedures For personnel of all categories (temporary and permanent employees, temporary workers, drivers) that will have access to airfreight/airmail Steps you take prior to hiring new staff to avoid a criminal record (for ex, information of previous employers, places of residence, criminal back ground check..) Background check for the Security coordinator position

18 Concept KC What is Expected? Procedures for Personnel Differentiate physical access to airfreight/airmail Security coordinator Staff, which performs security measures for freight/mail according to regulations Permanent and temporary employees Temporary workers Drivers

19 Concept KC What is expected? Procedures for Personnel Training Security coordinator: training for security personnel» Not all Member States have trainings in place yet Staff, which performs security measures for freight/mail as well as have access to airfreight» Overview of terrorism» Legislation, objectives and structure of the air security» Procedures for challenging persons: legality and reporting» Weapons and prohibited/dangerous items» Security/transportation requirements for airfreight

20 Concept KC What is expected? Procedures for Personnel Training Security coordinator: training for security personnel Not all Member States have trainings in place yet Staff, which performs security measures for freight/mail as well as have access to airfreight Overview of terrorism Legislation, objectives and structure of the air security Procedures for challenging persons: legality and reporting Weapons and prohibited/dangerous items Security/transportation requirements for airfreight

21 Concept KC What is Expected? Procedures for Personnel Training Record Keeping of training results

22 Concept KC What is expected? Procedures for Regulated Agents and/or Authorized Agents A policy to assure that all authorized agents meet the legal air safety requirements In case you use an external transporter, guarantee that they comply with the requirements of attachment 6E of the regulation number 185/2010 and that they have signed the transport declaration, as well as driver training certificate

23 Process To Become KC Step 1 : Arrange a Validation Apply by to your local air freight authority An application form will be sent to you

24 Process To Become KC Step 2: Validation The validator will visit your premises He will need to talk to the correct people He will use a checklist to record the Validator s assessments (this checklist is for validators only) You need to show at which point the consignment of cargo becomes identificable as air cargo, as well as demonstrate that you have the relevant measures in place to protect from unauthorised interference Provide details about all procedures as described before (physical security, organization, recruitment procedures etc)

25 Database of KC/RA Once obtained the KC status Company Information in the EU cargo Database (RAKC)

26 Database of KC/RA Users of the database RA user KC user MS administrator European commission administrator Security manager (of a RA or KC) Commission inspector National inspector Each user has different functions

27 Conclusion A streamlined Global supply chain security plan would make all of our jobs more efficient and effective The establishment and definition of what is a Trusted Trader, needs discussion and adoption within the supply chain mutual recognition can take us there Governments will continue to try to dictate and regulate how we all get to the end-state. However, it will be individual companies that will setup and provide the greatest security in the supply chain What looks good on paper does not always work well in execution Nobody knows better about risks and security within your own supply chain than you, do not wait nor expect governments to develop the expertise.

28 Conclusion

29 Contact Details Caroline Gubbi Regulatory Compliance Europe Phone (direct): + 32 (0) Mobile: Fax: + 32 (0)

30 Title: Regulatory Compliance A Presentation by: Caroline Gubbi