A protocol guide to Forms of Address

Transcription

1 Protocol Handbook A Guide f Queensland Government Officers Protocol Queensland Attachment 1 A protocol guide to Fms of Address Key: PN Postnominals Title Mr, Mrs, Ms, Sir, Lady, etc Ptnr Partner Envelope Salutation Invitation Place card How referred to How addressed 1.1 Royalty and Vice-Regal Royalty The Queen Write to the Private Secretary to N/A By letter through the Premier s Her Majesty Her Majesty The Queen First and last meeting on each Her Majesty The Queen Department to allow a fmal invitation occasion Your Majesty. to be extended Otherwise Ma am A Royal Duke His Royal Highness the Prince Your Royal Highness By letter through the Premier s His Royal Highness His Royal Highness the Duke of... Your Royal Highness, then Sir Philip, Duke of Edinburgh His Department to allow a fmal invitation Royal Highness the Duke of... to be extended A Prince His Royal Highness the Prince... Your Royal Highness By letter through the Premier s His Royal Highness The His Royal Highness The Your Royal Highness, then Sir His Royal Highness the Department to allow a fmal invitation Prince (of)... Prince (of)... Prince of... to be extended A Princess Her Royal Highness the Princess... Your Royal Highness By letter through the Premier s Her Royal Highness The Her Royal Highness The Your Royal Highness, then Ma am Her Royal Highness the Department to allow a fmal invitation Princess (of)... Princess (of)... Princess of... to be extended Vice-Regal The Govern-General His/Her Excellency [Title] [First name] Letter to the Official Secretary His/Her Excellency The His/Her Excellency The then [Title],, [PN], Govern-General Govern-General Govern-General Govern-General of the [First name] of the Commonwealth of Australia Commonwealth of Australia Govern-General s partner His/Her Excellency [Title] [First name] Dear [Title] Letter to the Official Secretary His/Her Excellency His/Her Excellency then [Title],, [PN], Government House, to [Title] [Title] [Title] Canberra ACT 2600

2 Envelope Salutation Invitation Place card How referred to How addressed 1.1 Royalty and Vice-Regal (cont) Vice-Regal Govern Her Excellency [Title] [First name] Letter to the Official Secretary Her Excellency, [PN], Govern of... to Her Excellency The Govern of Queensland Govern s partner [Title], [PN] Dear [Title], [PN] Letter to the Official Secretary [Title] [Title] [Title] [Title], [PN] Fmer Governs/Administrats (a number may be Knights and/ entitled to retain the title of Honourable ) The Hon. [Title], [PN] Dear [Title] [First name] The Hon. [Title] [First name] The Hon. [Title] [First name] The Hon. [Title] [First name] [Title] [First name] [PN] and 1.2 Government and Parliament Premier The Hon. [First name] MP Dear Premier Premier The Honourable [Initial]. MP, The Premier the Hon. The Honourable Premier of Premier [Title] Premier of Queensland Dear [Title] Premier of Queensland [Initial]. MP Queensland and Note: Ptfolio responsibilities may change and can be checked on the internet version of the handbook < Prime Minister The Hon. The Prime Minister of Dear Prime Minister The Honourable [Initial]. MP, The Prime Minister The Hon. The Prime Minister of Prime Minister [Title], Australia Prime Minister of Australia and Australia Leader of the Queensland Opposition (The title Honourable is not automatically used with the position and reflects guidelines as detailed in Section 8) The Hon. [First name] MP Dear [Title] The Honourable [Initial]. MP, Leader of the Opposition The Hon. The Honourable [Title], [Title] Leader of the Opposition and [Initial]. MP MP, Leader of the Opposition Members of the Federal Executive Council The Hon. [Initial]. MP, Dear Minister Dear [Title] The Honourable [Initial]. MP, The Hon. [Initial]. MP The Hon. [Initial]. MP, [Title] Minister Minister f... and Minister f... The Hon. Minister f... OR Senat the Hon. [Initial]. MP, Dear Senat Senat the Hon. [Initial]. Senat the Hon. [Initial]. Senat the Hon. [Initial]. Senat Minister Minister f... and Minister f... The Hon. Minister f...

3 Envelope Salutation Invitation Place card How referred to How addressed 1.2 Government and Parliament (cont) Members of Executive Council The Hon. [Initial]. MP, Dear Minister Dear [Title] The Honourable [Initial]. MP, The Hon. [Initial]. MP The Hon. [Initial]. MP, [Title] Minister Minister f... and Minister f... The Hon. Minister f... Speaker of the Legislative Assembly The Hon. [Initial]. MP, Dear [Title] Speaker The Honourable [Initial]. MP, The Hon. [Initial]. MP, The Hon. [Initial]. MP, [Title] Speaker Speaker of the Legislative Assembly and The Speaker Speaker of... Legislative Assembly of Queensland of Queensland Speaker of House of Representatives The Hon. [Initial]. MP, Dear [Title] Speaker The Honourable [Initial]. MP, The Hon. [Initial]. MP, The Hon. [Initial]. MP, [Title] Speaker Speaker of the House of and [Title] Speaker Speaker of the House of Representatives Representatives Members of Parliament [Title] [Initial]. MP Dear [Title] [Title] [Initial]. MP [Title] [Initial]. MP [Title] [Initial]. MP, [Title] The Honourable [Initial]. the Member f... Members of other Legislatures The Hon. [Initial]. MLC* Dear [Title] [Title] [Initial]. MLC [Title] [Initial]. MLC [Title] [Initial]. MLC [Title] [Title] [Initial]. MLC and *Other states have two Houses of Parliament a Legislative ( House of) Assembly and a Legislative Council. Therefe, in other States, the title could be MP, MHA, MLA MLC MP is used instead of MLA in NSW, Vic and SA, MHA in Tasmania. (Queensland only has a Legislative Assembly.) Pri to October 2000 members of the Queensland Legislative Assembly used the suffix MLA. The Commonwealth Parliamentary Association (Queensland Branch) on 19 October 2000 resolved that Members of the Legislative Assembly should be known as MP and not MLA. President of the Senate Senat the Hon. [Initial]., Dear [Title] President Senat the Hon. [Initial]. Senat Senat the Hon. [Initial]. [Title] President President of the Senate President of the Senate Senat Senat the Hon. [Initial]., Dear Senat Senat the Hon. [Initial]. Senat the Hon. [Initial]. Senat the Hon. [Initial]., Senat President of the Senate Minister f The Hon. the Minister Fmer Premiers (A number may be Knights and have been permitted to retain the title of Honourable, eg. f a fmer Premier although not all fmer Queensland Premiers have retained the title Honourable.) The Hon. [Initial]. Dear [Title] The Hon. [Title] [First Name] The Hon. [Title] [First Name] [Title] [First Name] [Title] [First Name] [PN] and Fmer Executive Councills who retain the title Honourable A person who has been a member of the Executive Council f longer than 3 years may, upon application and subsequent approval, retain the title Honourable. The Hon. [Initial]. Dear [Title] The Hon. [Initial]. and The Hon. [Initial].. The Hon. [Initial].. [Title]

4 1.2 Government and Parliament (cont) Fmer Members of the Executive Council (Who don t retain the title Honourable ) [Title] [Initial]. Dear [Title] [Title] and [Ptnr Title] [Initial]. [Title] [Initial]. [Title] [Initial]. [Title] 1.3 Judiciary Chief Justice The Hon. [Firstname], [PN] Chief Justice of Queensland The Hon. [Title] Justice [Initial]., [PN] Chief Justice of Queensland Dear Chief Justice Your Honour The Hon. [First Name], [PN] and The Chief Justice The Hon. The Chief Justice of Queensland Chief Justice Justices of The Supreme Court The Hon. [Title] Justice [Initial]. [PN] Dear Justice The Hon. [Title] Justice [Initial]. [PN] and The Hon. [Title] Justice [Initial]., Justice of the Supreme Court of Qld Your Honour Justice District Court Judges His Honour Judge [Initial]. Dear Judge His Honour Judge [Initial]. [PN] and Fmer Chief Justices (A number may be knights and/ entitled to retain the title of Honourable.) The Hon. [Title] [First Name], [PN] Dear [Title] [First Name] The Hon. [Title] [First Name] [PN] and Judge His Honour Judge [Initial]. of the District Court Judge The Hon. [Title] [First Name] [Title] [First Name] [Title] [First Name] [Title] Fmer Justices of The Supreme Court Fmer Justices are entitled to retain the title, Honourable, following application f its use and receiving subsequent approval. The Hon. [Initial]. Dear [Title] The Hon. [Initial]. and [Ptnr The Hon. [Initial]. The Hon [Initial]. [Title] Title] [Ptnr Surname] 1.4 Local Government The Ld May Of Brisbane The Right Hon. The Ld May of Brisbane, Councill [Initial]. Dear Ld May Male May: The Right Hon. The Ld May (and the Lady Mayess) of Brisbane, Female May: The Right Honourable The Ld May of Brisbane (and [Ptnr Title] [Initial]. [Ptnr Surname]) The Right Hon. the Ld May of Brisbane, Cr [Initial].. Ld May Ld May Mays of other Cities and Towns Cr [Initial]., May of..., His/Her Wship the May of..., Cr [Initial]. Dear Cr Dear [Title] May Cr [PN] and [Ptnr Title] [Ptnr Surname] His/Her Wship the May of... and Cr [Initial]. His/Her Wship The May The May of the City of... Cr His/Her Wship the May The May of the City of... Cr [Title] May

5 1.4 Local Government (cont) Councills Cr [Initial]. Dear Cr Cr and [Ptnr Title] [Initial]. [Ptnr Surname] Cr Cr Cr 1.5 Diplomatic and Consular Cps Ambassads His/Her Excellency [Title] [Initial]., Ambassad of... High Commissioners His/Her Excellency [Title] [Initial]., High Commissioner f... Charge d affaires [Title] [Initial]., Charge d Affaires, Embassy Consuls [Title] [Initial]., Consul ( Honary Consul) of Military Seni officers accding to rank Dear [Title] His/Her Excellency [Title] [Initial]. and His/Her Excellency [Title] [Initial]. [Title] [Initial]. and [Ptnr Title] [Ptnr Surname] His/Her Excellency His/Her Excellency [Title] [Initial]. His/Her Excellency The Ambassad of... His/Her Excellency The High Commissioner f... [Title] [Initial]., Charge d Affaires... Embassy Dear [Title] [Title] and [Ptnr Title] [Title] [Title] [Initial]., The Consul of... [Title] Ambassad [Title] High Commissioner [Title] [Title] [Title] Consul Military Maj. Gen. [Initial]. [PN] Dear Maj. Gen. Maj. Gen. [Initial]., [PN] and Maj. Gen. [Initial]. General, Commander... General Sir/Madam Maj. Gen. [Initial]. and [Ptnr Title] [Ptnr Surname] Air Fce Air Commode [Initial]. [PN] Dear Air Commode Air Commode, [PN] and Air Commode Air Commode, Officer Commanding... Air Commode Sir/Madam Air Commode and [Ptnr Title] Naval Captain [Initial].. [PN] Dear Captain Captain [Initial]. [PN] and Captain [Initial]. Captain, Naval Officer Commanding... Captain Sir/Madam Captain and [Ptnr Title] 1.7 Religious Heads of Anglican Church of Australia Archbishop His Grace the Most Rev. [Initial]., Archbishop of... Your Grace Most Rev. Sir His Grace the Archbishop of... and [Ptnr Title] [Initial]. [Ptnr Surname] Archbishop His Grace the Most Rev. [Initial]., Archbishop of... Your Grace The Most Rev. the Archbishop of...

6 1.7 Religious (cont) Bishop The Right Rev. [Initial]., Bishop of... The Right Rev. the Bishop of... Dear Bishop My Ld Bishop Right Rev. Sir The Right Rev. [Initial]. and The Right Rev. [Initial]. and [Ptnr Title] [Ptnr Surname] Bishop The Right Rev. [Initial]., Bishop of... Bishop of..., Bishop Bishop My Ld Dean The Very Rev. [Initial]., Dean of... The Very Rev. the Dean of... Archdeacon The Venerable Archdeacon [Initial]., Archdeacon Canon Dear Dean Very Rev. Sir Dear Archdeacon The Dean of..., The Very Rev. [Initial]., and The Venerable Archdeacon and [Ptnr Title] [Initial]. [Ptnr Surname] The Venerable Archdeacon [Initial]. and The Rev. Canon [Initial]. Dear Canon The Rev. Canon and [Ptnr Title] [Initial]. [Ptnr Surname] The Rev. Canon [Initial]. and Other clergy The Rev. [Initial]. Catholic Church in Australia Cardinal His Eminence the Cardinal Archbishop of... His Eminence Cardinal Archbishop His Grace the Most Rev. [Initial]., Archbishop of..., The Most Rev. the Archbishop of... Bishop The most Rev. [Initial]., Bishop of..., The Most Rev. Bishop of... Monsign Dear Rev. Dear Father Dear Rect Dear Vicar The Reverend and [Ptnr Title] [Ptnr Surname] Dean Archdeacon The Very Rev. [Initial]., Dean of... Dean of..., Dean The Venerable Archdeacon, Archdeacon of... Archdeacon, Archdeacon of... Dean Archdeacon Canon The Rev. Canon [Initial]. Canon The Rev. [Initial]. The Rev. [Initial]. Father [Title] Your Eminence Dear Cardinal By letter Cardinal His Eminence the Cardinal Archbishop of... Cardinal Your Grace Most Rev. Sir His Grace the Archbishop of... Archbishop His Grace the Most Rev. [Initial]., Archbishop of... Archbishop My Ld Dear Bishop The Right Rev. [Initial]. Bishop of Bishop The Right Rev. [Initial]., Bishop of Bishop The Rev. Monsign [Initial]. Dear Monsign The Rev. Monsign [Initial]. Monsign The Rev. Monsign [Initial]. Your Eminence Your Grace My Ld Monsign

7 1.7 Religious (cont) Clergy of all denominations with rank of Priest The Rev. [Initial]. Dear Father The Rev. [Initial]. Father Father Father The Right Reverend The Right Rev. [Initial]. Dear [Title] The Right Rev. [Initial]. The Right Rev. [Initial]. The Right Rev. [Initial]. [Title] Rev. The Reverend The Rev. [Initial]. Dear [Title] The Rev. [Initial]. The Rev. [Initial]. The Rev. [Initial]. [Title] Rev. Jewish Rabbi Rabbi [Initial]. Dear Rabbi Rabbi [Initial]. Rabbi Rabbi Rabbi Past Past [Initial]. Dear [Title] Past [Initial]. Past Past Past Salvation Army (Rank) [Initial]. Dear (Rank) (Rank) (Rank) (Rank) (Rank) 1.8 Honours recipients Privy Councills Nmally fmer Governs-General Seni Parliamentarians. The post nominals PC after the name are not used in Australia. The practice of conferring the honour of Privy Councill was discontinued in The Right Hon [Initial]. [PN] Dear [Title] The Right Hon [Initial]. [PN] and The Right Hon [Initial]. [Title] [Title] Citizens with honours decations [Title] [Initial]., OAM Dear [Title] [Title], OAM and [Title] Knights of the various ders KBE is used as an example only refer to Order f Precedence of Honours and Awards Sir [First Name], KBE Dear Sir [First Name] Sir [First Name], KBE & Lady Dear Dame [First Name] Dame [First Name] In her own right Dame [First Name], DBE and [Ptnr Title] [Ptnr Surname]. In her husband s honour [Title] [Initial]. and Dame [First Name], DBE [Title] [Initial]. OAM [Title] [Title] Sir [First Name], KBE Sir [First Name], KBE Sir [First Name] Dame [First Name] Dame [First Name] Dame [First Name] Knights Bachel Dear Sir [First Name] Sir [First Name] & Lady Sir [First Name] Sir [First Name] Sir [First Name]

8 1.9 Sister States The Queensland Government has Sister State arrangements with: State of South Carolina, United States of America; Municipality of Shanghai, People s Republic of China; Prefecture of Saitama, Japan; Prefecture of Osaka, Japan; Province of Gyeonggi, Republic of Kea; Province of Central Java, Republic of Indonesia. United States of America Govern The Honable [First Name] Govern of [State] Lieutenant Govern of a State The Honable [First Name], Lieutenant Govern of [State] President of the Senate of a State The Honable [First Name] President of the Senate of the State of [State] State Senat The Honable [First Name] [State] Senate ( Senate of [State]) Dear Govern The Honable [First Name] Govern of [State] The Govern of [State] Govern The Honable [First Name], Govern of [State] ( the State of [State]) Dear [Title] [Title] [Title] [Title] The Honable [First Name], Lieutenant Govern of [State] Dear [Title] [Title] [Title] [Title] The President of the Senate of [State], [Title] The Honable [First Name], President of the Senate of the State of [State] Dear [Title] [Title] [Title] [Title] The Honable [First Name], [State] State Senat Govern Govern Sir [Title] [Title] [Title]

9 People s Republic of China Govern His/Her Excellency [First name] Govern of [Province] His/Her Excellency [First name] Govern of [Province] His/Her Excellency His/Her Excellency Govern May of Shanghai His/Her Excellency [first name] May of Shanghai His/Her Excellency [First Name] May of Shanghai His/Her Excellency His/Her Excellency May Secretary Chinese Communist Party His/Her Excellency [first name] Party Secretary of [Place Name] His/Her Excellency His/Her Excellency Party Secretary of [Place Name] Members of the Peoples Congress; Members of the Standing Committee; Chinese People s Political Consultative Congress [Position] Mr/Madame [First Name] His/Her Excellency Dear Mr/Madame [Position] Mr/Madame [Position] Mr/Madame [Position] Mr/Madame Party Secretary Mr/Madame Japan Govern His/Her Excellency [First Name] Prefecture of [Saitama/ Osaka] His/Her Excellency [First Name] Prefecture of [Saitama/Osaka] His/Her Excellency His/Her Excellency Vice-Govern His/Her Excellency [First Name] Vice-Govern Prefecture of [Saitama/Osaka] His/Her Excellency [First Name] Vice-Govern Prefecture of [Saitama/ Osaka] His/Her Excellency His/Her Excellency Republic of Kea Govern [Title] [First Name] Govern Dear [Title] of Gyeonggi Province Members of National, Provincial of Municipal Assembly [Title] [First Name] Govern of Gyeonggi Province [Title] [Title] [Title] [Title] [First Name] [Position] [Title] [Title] [First Name] [Position] [Title] [Title] [Title]

10 Republic of Indonesia Note: Indonesian officials tend to use abbreviated military and academic titles befe their names Govern His/Her Excellency [Title Military academic] [First Name] Province of Central Java Vice-Govern His/Her Excellency [Title Military academic] [First Name] Province of Central Java His/Her Excellency [Title Military academic] [First Name] Province of Central Java His/Her Vice-Excellency [Title Military academic] [First Name] Province of Central Java His/Her Excellency His/Her Excellency His/Her Excellency His/Her Vice-Excellency