Guidelines for Thesis Presentations An example

Transcription

1 Guidelines for Thesis Presentations An example Jennifer Hetzl Scientific Coordinatrix 2005 by INSO INSO - Industrial Software Institut for Automation Faculty of Informatics Vienna University of Technology

2 Outline General remarks: the template Presentation guidelines Basics: concepts Basics: presentation Examples 2

3 General remarks (1) Slide types The title slide Insert personal data Insert second supervisor s name (if applicable) Omit full academic titles (for TU-internal presentations) e.g. Thomas Grechenig and Thomas Költringer Table of contents Follows the title slide Create using Summary Slide option 3

4 General remarks (2) Slide types (cont.) Presentation slides Change the name and short title in footer area via View Header and footer in the menu bar Closing slides Summary Acknowledgements Name supporting persons Q&A, discussion Invite for questions after closing the presentation 4

5 General remarks (3) About this document Guidelines Are for student presentations only Can show minor individual adaptations, e.g. in index slides etc. Limitations The template provides a consistent layout, e.g. at final examinations, thesis presentations, etc. The template is provided for INSO affiliates only Copyright INSO

6 Presentation guidelines (1) Structural considerations: concepts Who are the addressees of the presentation? Has an effect on the concept of the presentation E.g. examination committee vs. public, university members vs. external audience What audience s knowledge can be assumed? Has an effect on the realization of the presentation E.g. concept and extent of the introduction, basics, methods, etc. What is the presentation scope/intention? Has an effect on the description of the results and conclusion What is the focus of the presentation? Is ideally defined before the concept is designed Recommended elements 6

7 Presentation guidelines (2) Structural recommendations: elements Introduction (approx %): What? Provide ToC on one slide Explain motivation for the thesis (one, max. two slides) Get the audience s attention and introduce the topic Background and results (approx %): Why and how? Describe problem, incl. scope Describe basics, incl. definitions, and methods, incl. approach E.g. development of a model.prototype, validation of a model/hypothesis Define crucial aspects/questions of the project Arrange complex data in tables and figures 7

8 Presentation guidelines (3) Structural recommendations: elements (cont.) Closure Summary and outlook (approx %): What? Summarize in one to three slides, covering fundamentals Closing slides are the most memorized slides by the audience Acknowledgements and questions Thanks goes to the audience and E.g. supervisor(s), other supporting persons References are listed (if applicable) Questions are welcome from the audience and E.g. supervisor(s), other attendees 8

9 Basics (1) Presentations Principles Layout: Clear and consistent Consider professional recommendations e.g. from Arrangement of content Few text per slide, using keywords for illustrations Create additional slides rather than overload existing slides with content Present detailed explanations orally, but do not recite Avoid void or fuzzy statements, heavy use of technical language Always explains abbreviations and symbols in use Complex context Use tables, figures, diagrams etc. for visualization 9

10 Basics (2) Presentations Principles (cont.) Layout (cont.) Animations must be limited to a minimum Use animations only sparingly when necessary for illustrations and equipment, e.g. for audio, is available Multimedia objects may distract the audience Coverage: the KISS principle Extent slides are sufficient, incl. opening and closing slides Adapt coverage to available time (see also next slide * ) Content Check with supervisor and Science Coordinator INSO archives Create PDF Submit per to ScAd@inso.tuwien.ac.at 10

11 Basics (3) Talk Preparation and style Planning, concept Language Choose either German or English for slides and talk Keep chosen language in slides throughout the presentation and talk Ideally, talk and presentation language are identical Time Consider two to three minutes per slide Exceptions: opening and closing slides Use stopwatch during preparation Test runs Receive feedback and get exercise in rehearsals Prepare for possible audience s questions Check speech time, volume, etc. Prepare notes (if necessary) Readable, neat Short, clear Handy, discreet 11

12 Basics (4) Talk Preparation and style (cont.) Presentation, talk Be clear and articulate Concentrate on audibility, fluency, and tempo; avoid dialect, mumbling, and slang Be calm and flexible Get used to presentation experiences in private test sessions, work group Jours Fixes etc. Be clear and precise Answer questions during the presentation if necessary for understanding, e.g. abbreviations, or refer to upcoming slides Be focused and attentive Get the audience s attention, maintain it using eye contact and questions, and observe the audience s reaction regularly 12

13 Thank you for your cooperation Acknowledgements Peter Leitner Thomas Költringer INSO - Industrial Software Institut for Automation Faculty of Informatics Vienna University of Technology