Presented by: Hawazin Badawi Gregorio Villalobos Saleh Abu Seikha. Supervised by : Prof. Daniel Amyot

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1 Presented by: Hawazin Badawi Gregorio Villalobos Saleh Abu Seikha Supervised by : Prof. Daniel Amyot

2 Introduction Analysis of the tools: Microsoft Project Smart Sheet Open Project Comparison Conclusion ( Final Recommendations )

3 Company name: Technological Profiles Co. Number of developers: 25 We are experimenting an exponential growth The CEO assigned us the task to: Evaluate the tools based on a model project Compare them and grade them Generate a final recommendation

4 Criterion Mandatory Optional Score Creation and configuration of the basic X settings of the project 10% Communication and user integration X 20% Alert Management for the project staff X 10% Price of the tool X 10% Easy and intuitive user interface X 10% Reports and information presentation X 10% Critical Path Management X 10% Monitoring and tracking tasks X 10% Resource Management X 10% Total 100

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6 Options to create a project: Create a blank project Use a recent template Use a template from the library New from existing project New from Excel work-book New from SharePoint (not evaluated) ODBC(Open Database Connectivity)

7 Creation of Tasks Easy and intuitive Modification of tasks Direct in each project structure Task Characteristics Many options to customize needs, as start date, final date, % completeness Resources Definition Create, define tailored schedules, costs and tasks

8 The tool allow us to introduce all the users Several users can work in the same project Based on Ms SharePoint services. This part of the tool could not be evaluated Version of the tool available High dependency of the tool in other services

9 Not present in the standard version Capabilities of the tool linked to: SharePoint (Foundations or Server) Exchange Server (or other mail server) Active Directory (to import users automatically) Enable these options imply more investment

10 Name Price Users/Server Final Cost Microsoft Project Professional $ $2, Microsoft Project Professional Small Business $ $4, Microsoft Project Server & SharePoint $7, $7, Microsoft Project Cal's $ $3, Microsoft SharePoint Server $3, $3, Microsoft SharePoint Server Cal's $ $1, Microsoft SQL Server Standard $7, $7, Microsoft SQL Server Cal's $ $7, Microsoft Windows Server 2008 R2 Standard $1, $1, Microsoft Windows Server 2008, Cal's 20-pack $ $1, Microsoft Exchange Mail Server $ $700.00

11 Microsoft Tools users have experience in MS tools The interaction is direct over the project Easy maintenance to follow project life All the changes can be reviewed immediately Inside the tool With reports and data generation

12 Many options of report templates Task, Resource and Assignment Usage Task, Resource and Assignment Summary The reports generate an OLAP Cube Generation of data into excel Dynamic table can be customized to change the final report New reports can be designed by the user

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17 The monitoring is performed on the tool There are reports to support the monitoring Examples of the information: Not started, In progress and finished tasks Budget Cost vs. Actual Cost Cumulative work Planned value of the project The granularity of the information can be customized

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19 Reports can track Work load per resource Available time per resource Resource Cost Summary Resource Work Summary Baseline Work Report Budget Work Report New reports can be also tailored

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21 A project is a set of sheets Thus, there are several options to create a new project or any other organizing item : Create New Project Sheet (Blank) Import from other programs Use Template Gallery

22 Task Management : Creation of Tasks Easy and intuitive Sub-task hierarchy Using Template Gallery will facilitate the task management Modification of task Characteristics Many options to customize needs in a flexible way Duration, Start date, End date, Predecessors, % completeness Column setting Row setting Task dependencies Task View Grid, Gantt and Calender Resource Definition Define and assign to specific tasks

23

24 Basic Settings of the Project

25 Sharing Sheets 23/03/11

26 Forms Publish SmartSourcing Update Requests 23/03/11

27 You can send two types of automatic alerts : Automatic notifications Reminders

28

29 They offer reasonable prices starting from 9.95$/month under Account and Billing Information Price difference based on number of sheets, file storage and other features

30 Extremely user-friendly interface Tips and help for each task Direct interaction with each project sheet Easy maintenance to follow project life Sheets Arrangement: Folders, Workspace Account Customization colors and logos Time zone, Language, preferences, Auto Save Managing Contacts Dashboard and To-Do List

31 Create a summery report to look at information from multiple sheets at the same time Report Builder Sharing feature

32 23/03/11

33 It does not provide a Critical Path as a predefined feature

34 The monitoring is performed on the tool Custom Reports to support the monitoring task Examples of the tracking information: Status : Not started, In Progress, On Track, At Risk and Complete

35 Human Resource Define and assign to specific tasks Resource Management & Scheduling is not supported by SmartSheet

36

37

38 OPENPROJ is a free, open source desktop application hosted by Serena. OPENPROJ has become one of the most popular open source applications. It's available on Linux, Unix, Mac or Windows included with Star Office in Europe Available in many languages

39 Create a blank project Read.mpp,.xml and.mpx files created with Ms Project 2007 Read.xml or.mpx files generate by other tools

40 Creation of Tasks Creating tasks is very simple Modification of tasks Option to modify the tasks(add, arrange, modify, delete). arrange the tasks in a hierarchy with tasks grouped in phases link the task Linking with the toolbar button Linking with the mouse Task Characteristics Several options to customize tasks, such as Task Name, duration, start date, finish date. Resources Definition Assign, remove, replace and resources information about each task.

41 In general it s not available in the standard free version Several users can work in the same project On the project on demand

42 Not available in the OPENPROJ free edition. it is only available in project on demand version. Projects On Demand gives us all the functionality we'd expect - earned value, Gantt charts, multiple dependency types - including high fidelity exchange of information with Microsoft Project 2003.

43 OPENPROJ standard is totally free tool, and it is open source. Projects On Demand cost 20 $ per month for each user.

44 Compared to MS Project, which it closely emulates. OPENPROJ has a similar user interface (UI) and a similar approach to construction of a project plan Create an indented task list or work breakdown structure (WBS), set durations, create links (either by mouse drag, selection and then button-down, or manually type in the 'predecessor' column). Assign resources. The columns (fields) are the same as for MS Project. Users of the one software should be broadly comfortable using the other

45 Many options of report templates Project details Tasks information Recourses information Who does what The reports display the project information in a tabular format The contents of the report can be adjusted in clearly defined groups the user has to compromise with this limitation.

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52 The monitoring is performed on the tool like Ms project There are reports to support the monitoring Examples of the information: Start date, finished date Actual Cost vs. remaining Cost Baseline start, baseline finish Percentage complete The granularity of the information can be customized like Ms project

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54 Reports can track Work resources report Material resources In progress assignment Unstated assignment Work complete Resource Cost Summary Baseline Work Report Schedule variance report Budget Work Report Tracking report

55 Criteria MS Project Smart Sheet Open Proj Score Creation and configuration of the basic settings of the project % Communication and user integration % Alert Management for the project staff % Price of the tool % Easy and intuitive user interface % Reports and information presentation % Critical Path Management % Monitoring and tracking tasks % Resource Management % Total

56 MS Project 5 Smart Sheet Open Proj 0

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