Doctor of Philosophy. Academic Manual PHD

Transcription

1 Doctor of Philosophy Academic Manual PHD

2 PURPOSE OF THE ACADEMIC MANUAL The purpose of the Academic Manual is to communicate important information and promote effective operation of the Doctor of Philosophy program in the Johns Hopkins School of Nursing (JHSON). University policies, JHSON policies and procedures, as well as, information about advising, resources, and operations are provided for easy reference. Students are responsible for being familiar with information contained in this manual and in the JHSON catalog. Failure to read these sources will not excuse students from abiding by policies and procedures described in them. JHSON reserves the right to make changes in its policies and procedures, and other information in the Academic Manual as deemed appropriate and necessary. All changes will be communicated promptly to students, faculty, and staff. The Academic Manual is prepared and revised annually for the use of administrators, faculty, students, and staff. Suggestions regarding clarification or addition of topics are welcome. MISSION The mission of the JHSON is to improve the health of individuals and diverse communities locally and globally through leadership and excellence in nursing education, research, practice, and service. The academic rigor of our programs, the extraordinary nursing scholarship of our faculty, and our reputation for shaping nursing graduates who are leaders in their profession, position us as the top nursing school in the U.S. Our strengths lie in the strategic creation of an environment that embodies our goals: 1. Excellence in research, teaching, and practice. 2. Values of respect, diversity, integrity, and accountability. 3. Global perspectives and leadership in nursing and health care. 4. Growth that is planned, innovative, and financially sound. VALUES Excellence: Respect: Diversity: Integrity: Accountability: We strive to do our best and meet the highest standards. We treat all people with dignity, open-mindedness, and esteem. We appreciate and acknowledge our differences. We behave ethically, honestly, and fairly. We take responsibility for our actions. Preface

3 TABLE OF CONTENTS Purpose of the Academic Manual School Mission and Values Preface Preface Polices 3 Statement of Rights & Responsibilities 4 Johns Hopkins School of Nursing 6 Johns Hopkins University 24 Student Handbook 36 Academics 45 General Requirements 78 Student Activities and Resources 82 Appendix 94 1

4 TABLE OF CONTENTS SCHOOL OF NURSING POLICIES Preamble 4 Statement of PhD Students Rights 4 Statement of PhD Students Responsibilities 5 Statement of JHSON Students Rights 6 Statement of JHSON Students Responsibilities 6 Professional Expectations 6 Professional Conduct 6 Professional Attire Policy For Clinical Visits and Experiences 6 Ethics Policies 7 Professional Code of Ethics 9 Ethics Procedures: Responsibilities of Students and Faculty 10 Academic Ethics Board Selection and Academic Ethics Panel Hearings 11 Ethics Board Appeals Process 12 Academic Appeals Process 12 Course Withdrawal Policy 13 Course Refund Policy 14 Requests for Letters of Recommendation 14 Confidentiality Policy 14 Statement Regarding the Privacy Rights of Students (FERPA) 14 Compliance Requirements 14 Health Insurance/Health Benefits and Financial Aid 15 Health Insurance Portability and Accountability Act (HIPAA) 15 Religious Observance and Holidays 16 Uniform Policy 16 Student Exposure to Blood or Other Potentially Infectious Materials 19 International Clinical Experience - Policy Regarding Prevention and 21 Treatment for Student Exposure to Blood or Other Potentially Infectious Materials Weather Policy 22 Student Laptop Policy 23 UNIVERSITY POLICIES Statement on Equal Opportunity/Title IX 24 Student Responsibility 24 Drug, Alcohol, and Firearm Policies for Students 24 Sexual Harassment Policy 26 Sexual Violence Policy 26 Campus Violence Policy 28 Student Use of Shared Information Technology 29 3

5 STATEMENT OF THE RIGHTS AND RESPONSIBILITIES OF PHD STUDENTS AT JOHNS HOPKINS SCHOOL OF NURSING PREAMBLE: PhD education is fundamental to the university s teaching and research mission. For an intellectual community of scholars to flourish, it is important to acknowledge the principles that underlie the compact between PhD students, the faculty, and other members of the university community. It is in this spirit that the Doctor of Philosophy Board, in collaboration with faculty and students from across the university, has articulated a statement of rights and responsibilities for doctoral students at Johns Hopkins. The principles described in this document are to be realized in policies established by the various schools of the university; the schools will also develop mechanisms to monitor and enforce such policies. RIGHTS 1. PhD students have the right to education, supervision and training. This includes access to the classroom, laboratory and teaching opportunities necessary for completion of degree requirements, appropriate and regular faculty supervision consistent with the norms of the discipline, as well as appropriate research and/or clinical experiences. 2. PhD students have the right to full and regular access to information about the requirements for the degree. This includes information regarding program requirements, assignment/selection/change of advisor, expected time to completion, graduation rates, and conditions of financial support. 3. PhD students have the right to conditions of learning, teaching and research that are appropriate and reasonable for their discipline. This includes the right to information and ongoing consultation regarding their expected effort and specific duties, as well as clearly stated criteria for participation in collaborative work and/or research. 4. PhD students have the right to be treated in a respectful and professional manner by all members of the university community. This includes freedom from discrimination and harassment as well as assurance of reasonable confidentiality in their communications, as governed by university policy. 5. PhD students have the right to receive, on a regular basis, written evaluation of their progress and to be informed of the criteria upon which the evaluation is based. Students should also be provided with opportunities to discuss such evaluations with their advisor. Each program should make available their policies concerning academic probation, funding withdrawal, and dismissal; reasonable warning should be provided in advance of dismissal based on failure to make satisfactory academic progress. 6. PhD students have the right to appropriate recognition for their contributions to research and scholarship. This will require discussion between the student, advisor and other relevant parties regarding expectations for student contributions and the nature of the recognition. 7. PhD students have the right to academic freedom. This includes the right to express, without reprisal, independent opinions about scholarly issues (such as opinions regarding theoretical and methodological debates in their disciplines), opinions regarding matters of institutional policy, concerns about suspected research misconduct and personal opinions on public matters. 8. PhD students have the right to have their views represented in the development of policies that govern the PhD program. Student ideas and perspectives should be solicited and considered if substantive changes in the structure of a PhD program are anticipated. 9. PhD students have the right to clearly defined policies regarding benefits and nonacademic issues pertinent to their student status. These policies should cover (but not be limited to) such things as the provision of health care, recognition of family responsibilities, leave, vacation and other absences. These policies should acknowledge that students can, without reprisal, form clubs, associations or organizations around common interests, as long as these are consistent with general non-discrimination policies of the University. 10. PhD students have the right to accessible procedures for redress of their grievances. Each School within the University must provide mechanisms to ensure that grievance procedures are fair and without reprisal. These procedures should include PhD student representation, as appropriate. 4

6 RESPONSIBILITIES 1. PhD students have the responsibility to inform themselves of the requirements of their programs. 2. PhD students have the responsibility to dedicate appropriate effort and time to meeting the requirements of their programs. 3. PhD students have the responsibility to uphold the ethical responsibilities of their profession and discipline. This includes honesty in academic coursework and scholarship, integrity in the use of grant and fellowship funds, and the upholding of ethical norms in the conduct and reporting of research methods and results. 4. PhD students have the responsibility to treat all members of the university community in a respectful and professional manner. 5. PhD students have the responsibility to contribute to the intellectual life of the university and to the advancement of education and scholarship. 6. PhD students have the responsibility to understand and fulfill their role in developing and maintaining a professional relationship with their faculty advisor(s). This includes the responsibility for communicating regularly with advisors, maintaining a mutually agreed upon schedule of meetings, and informing advisors of such things as: the current status of their degree work; any expected deviations from the agreed upon program of studies; and any unanticipated absences. 7. PhD students have the responsibility to recognize the contributions to their research and scholarly publications made by their advisors and other colleagues. This will require communication and consultation with these individuals about the nature of the recognition. 8. PhD students have the responsibility to fulfill their teaching, research and/or clinical commitments and duties in a responsible manner. This includes the responsibility to inform themselves of the requirements of these positions, to maintain the established ethical standards of interaction with students, faculty, patients and/or research participants, and to respect the privacy of information shared with them. 9. PhD students have the responsibility for the appropriate use of university resources and equipment. 10. PhD Students have the responsibility to abide by the established rules and policies of their program, school and the university. 5

7 SCHOOL OF NURSING POLICIES STATEMENT OF STUDENTS RIGHTS Students at the Johns Hopkins School of Nursing (JHSON) have the same rights and privileges as all university students, including the right to privacy, nondiscrimination, and appeal. Students have the right to: Question, discuss, and raise alternative opinions. Be evaluated objectively on their performance without regard to personal or political views. Know grading criteria and methods. STATEMENT OF STUDENTS RESPONSIBILITIES A. Students are responsible for participating in the learning process, abiding by the honor code, maintaining academic integrity, fulfilling the academic ethics policy, and maintaining good academic standing. B. Students are expected to refrain from conduct which injures persons or property. The university expects all students to be law-abiding citizens, to respect the rights of others, and to refrain from behavior that impair the reputation of the university in the community or its academic purposes. PROFESSIONAL EXPECTATIONS Students are expected to attend all of their classes and clinical experiences as scheduled. The attendance requirements are outlined in the course syllabus and are reviewed at the beginning of each course. Students may refer to the section titled Academics for more information regarding students missing on and off campus clinical time. Students are required to be on time for all clinical and lab experiences. Time missed due to late arrival will be accrued as absenteeism. PROFESSIONAL CONDUCT Failure to exhibit professional conduct in off-campus and on-campus experiences may result in disciplinary action, including dismissal from the program. PROFESSIONAL ATTIRE POLICY FOR CLINICAL VISITS AND EXPERIENCES As professional nurses, graduate students are expected to dress in professional, rather than school, attire when working with preceptors and/or visiting clinical sites, even if not working directly with patients. Clean, pressed lab coats are encouraged, but do not negate the need to wear appropriate professional attire. JHSON IDs must be worn. Professional attire is defined as clean, neat clothing that is appropriate for the time of the day. In some settings, casual business attire is appropriate. Hair should be neat and clean, and pulled away from the face. Nails should be short and be in accordance with the policy of the facility. Professional attire does not include: any type of jeans or shorts, t-shirts with logos, sweatshirts, halter or midriff tops, low pants that expose any part of the back, abdomen or underwear, sweatpants, scrubs (scrubs may be appropriate in selected acute care settings), and clothing that reveals any breast cleavage or underwear of a different color. Opentoed shoes and heels greater than 2 1/2 inches are not appropriate. Tattoos should not be visible. Body piercings should be limited to one earring in each earlobe. Other jewelry (other than engagement or wedding rings and watch) and long or artificial nails pose health risks and should not be worn (artificial nails are prohibited in most agencies). Heavy or strong perfume and unnatural hair colors (e.g. pink, green, blue, etc.) are also inappropriate. Students who come to clinical wearing inappropriate attire will be asked to leave the site to change their clothing, and will be required to make up missed clinical hours. 6

8 ETHICS POLICY The JHSON Academic Ethics policy is an adaptation of that used by The JHU Krieger School of Arts & Sciences and the Whiting School of Engineering. Advice was also sought from the Bloomberg School of Public Health, the Peabody Institute, the Carey School of Business, and the School of Education. We thank our colleagues across the university for their guidance and support. Hallmarks of a JHSON education include acquisition of skills and knowledge while building character and independence. Essential components of this education are innovation, truthfulness, insight and respect. The JHSON Ethics Policy is based on the shared core values stated in the school s Values Statement. Each member of the JHSON community, whether student, faculty or staff, holds himself or herself and others to the highest standards based on the values of excellence, respect, diversity, integrity, and accountability. Students enrolled in the JHSON are expected to conduct themselves in a manner that upholds the values of this institution of higher education. Each student is obligated to refrain from violating academic and professional nursing ethics principles and non-academic standards of conduct outlined on the succeeding pages. THE HONOR PLEDGE The following honor pledge will be included and signed on each examination and assignment: On my honor, I pledge that I have neither given nor received any unauthorized assistance on this (exam) (assignment) (care plan) (paper) (project). The pledge may be completed in several ways such as: Student will write and sign the pledge Faculty will preprint the pledge on tests and student will initial it Faculty will include the pledge on an online quiz/test and ask students to indicate their online verification. EXAMPLES AN DEFINITIONS OF ETHIC CODE VIOLATIONS 1. Alteration of Graded Assignments Submission of an examination or assignment for re-grading after making changes to the original answers 2. Assault The threat of or commission of physical or psychological harm against any member of the JHSON community or any person present on university property 3. Cheating on Examinations a. Use of unauthorized materials (e.g. devices, notes, books) during an in-class or take-home examination b. Consultation of unauthorized materials while being excused (e.g. on a bathroom break) from an examination room c. Copying answers from another student or allowing another student to copy your answers d. Unauthorized discussion of an exam s content during its administration e. Obtaining an examination or answers to an examination prior to its administration f. Studying from an old exam whose circulation was prohibited by the instructor g. Failing to comply with designated time limits for an academic evaluation prior to its administration h. Acting as a substitute for another or utilizing another as a substitute during an academic evaluation of any type i. Making unauthorized photocopies of examinations 4. Destruction or Defacement of Property Willful or otherwise unwarranted destruction or damage of property belonging to the university or sites used by the JHSON for clinical or other educational or business purposes 5. Disruption or Obstruction of Nursing Events such as Classes, Meetings, and Organized Social Events Use of abusive, violent, obscene or irresponsible behavior on university property or during university sponsored events 6. Facilitating Academic Dishonesty a. Intentionally or knowingly aiding another student to commit a violation of academic conduct b. Allowing another student to copy from one s examination during administration of the exam 7

9 c. Providing copies of course material whose circulation was prohibited (e.g. exams or assignments) to students enrolled in or planning to take that course d. Taking an examination or completing an assignment for another, or permitting one to do so e. Providing specific information about an exam to a student who has not yet taken the exam 7. Forgery and Falsification a. Falsification or invention of data in laboratory experiments, data analysis, or patient evaluation b. Citation of nonexistent sources or creation of false information in an assignment c. Attributing to a source ideas or information not included in the source d. Forgery of university documents, such as academic transcripts or letters of reference 8. Improper Use of Electronic Devices a. Consultation of unauthorized electronic devices (e.g. calculators, cellular phones, smart phones, computers) during examinations b. Use of electronic devices to communicate within or outside an examination room (e.g. use of cellular phones is not permitted during an exam c. Storage of test answers, class notes, and other references in electronic devices for use during examination d. Improper use during examination of , text paging, and instant messaging e. Transmittal of patient/client data or photographs f. Use of electronic device to record examination questions 9. Improper Use of Internet a. Plagiarism from a published or unpublished Internet source b. Improper or lack of documentation of an Internet source c. Use of paper writing services or paper databases on the Internet d. Posting of patient/client data or photographs e. Accessing Internet during an examination without prior approval 10. Infringement on the Rights of Others Using behavior that jeopardizes the rights or safety of members of the JHU community, or jeopardizes the orderly functioning of university-related activities 11. Lying a. Request for special consideration from faculty or university officials based upon false information or deception b. Fabrication of a medical or emergency excuse as a reason for needing an extension on an assignment or for missing an examination or clinical c. Claiming falsely to have completed and/or turned in an assignment d. Falsely reporting an ethics violation by another student 12. Plagiarism a. Submission of the same or substantially similar work of another person, such as an author or classmate b. Improper documentation of quotations, words, ideas, or paraphrased passages taken from published or unpublished sources c. Use of the results of another student s work (e.g. exam, papers, lab data, nursing care plan or other patient evaluation documentation) while representing it as one s own d. Unauthorized submission of a paper as original work in one course when the paper has received credit in another course 13. Theft Theft of any item or property or knowing possession of stolen property belonging to the university, any member of the university community, or any site used in conjunction with university educational or business purposes 14. Unauthorized Collaboration Collaboration on homework assignments, papers, or reports unless explicitly assigned or approved by faculty 15. Unfair Competition a. Willfully damaging the academic efforts of other students b. Stealing another student s academic materials (e.g. book, notes, assignment, USB, flash drives, etc.) c. Denying another student needed resources in a deliberate manner (e.g. hiding library materials or stealing lab equipment ) 16. Regulations of the JHU and JHSON Examples include but are not limited to illegal use of drugs, firearms, and sexual harassment 8

10 PROFESSIONAL CODE OF ETHICS In addition to the academic and behavioral norms outlined in previous pages, each student enrolled in JHSON is expected to uphold the professional code of ethics established for and by the nursing profession and as defined by the school. Ethics is foundational to the nursing profession. The nursing profession expresses its moral obligations and professional values through the Code of Ethics for Nurses (ANA, 2001). Each student should read the American Nurses Association Code of Ethics and be accountable for its contents. PROFESSIONAL ETHICS The American Nurses Association has stated that: Ethics is an essential part of the foundation of nursing. Nursing has a distinguished history of concern for the welfare of the sick, injured, vulnerable and for social justice. This concern is embodied in the provision of care to individuals and the community. Nursing encompasses the prevention of illness, the alleviation of suffering, and the protection, promotion, and restoration of health in the care of individuals, families, groups, and communities. American Nurses Association Code of Ethics for Nurses with Interpretive Statements Nursing students are expected not only to adhere to the morals and norms of the profession, but also to embrace them as part of what it means to be a nurse. The nurse recognizes that his/her first obligation is to the patient s welfare and that all other needs and duties are secondary; the nursing student adheres to this same value. An honor code makes the professional goals, values, and obligations of a nursing student more explicit, assisting the student in the development of his/her professional ethics. A nursing student at JHSON will strive to act in a professional, ethical manner in accordance with the Code of Ethics for nurses, the JHSON values, and the Academic Ethics Policy. Each student will: 1. Read the JHSON Academic Ethics policy (this document) and be accountable for its contents. 2. Be responsible for his/her own learning and clinical practice and honor other students right to learn and be successful in academic and clinical environments (e.g. develop own knowledge base through study and inquiry; recognize others right to do well on their written work; have access to reserved material; and have access to their own preparation materials and supplies used in clinical areas). 3. Demonstrate respect in verbal and non-verbal behaviors to all others in clinical and academic settings (e.g. interact with others without using threats of, or commission of, physical harm, verbal abuse, unwanted sexual advances or contact, or other unwarranted physical contact. Arrive to class and clinicals on time; silence beepers and cell phones in class, etc.). 4. Assess patient status carefully upon assuming responsibility for his/her care. 5. Provide safe, competent care, seeking assistance when personal knowledge and/or skill are not adequate. Avoid use of any substances that would impair clinical ability or judgment (e.g. prepare for clinical assignment to develop required knowledge and skill; review patient s medical record; seek assistance according to course and curricular objectives). 6. Provide the same standard of care to all patients and families regardless of race, ethnicity, age, sexual preference, disability, religion, economic status, employment status, or the nature of their health problem(s). Accept that others have the right to their own cultural beliefs and values and respect their choices (e.g. demonstrate compassion and respect for every individual; provide the best quality of care possible to all patients; be non-judgmental of cultural differences). 7. Provide patient care without expectation of, or acceptance of, any remuneration over and above salary (if applicable) (e.g. do not accept gratuities or personal gifts of monetary value). 8. Document in a thorough, accurate, truthful, and timely manner data that reflects findings from one s own personal assessment, care, interventions, teaching, or the patient s and/or family s response to those activities (e.g. documentation errors are corrected in an acceptable manner, documentation is unaltered, vital signs are recorded at the time they are measured, and late entries are duly noted). 9. Act in a manner that contributes to the development and maintenance of an ethical educational and practice environment. Recognize that the primary commitment in clinical practice is to the patient and that respectful interactions are expected (e.g. act as a role model for other students and colleagues; speak up if another student is speaking disrespectfully to classmates or faculty; work through appropriate organizational channels to share concerns about situations that jeopardize patient care or affect the educational environment; advocate patient safety). 9

11 10. Complete legally required HIPAA training and university or clinical site requirements regarding confidentiality. Use patient data in all school work, papers, presentations, research findings and in the clinical setting in a manner that is accurate, truthful, and confidential. Patient data must have a justifiable reason for its presence. Acknowledge real data gaps that may exist in written work. Identify patient in paper by initials, not full name. 11. Refrain from unauthorized use or possession of school or clinical setting s equipment, patient s belongings, or items dispersed or intended for patient use (e.g. do not download university software onto a personal PC or mobile device; do not use a hospital computer terminal for personal use such as playing online games; do not take a patient s prescribed medication for personal use). Reference: American Nurses Association, Code of Ethics for Nurses with Interpretive Statements, Washington, D.C.: American Nurses Publishing, Retrieved November 11, 2004 from NOTE: In the summer of 2014 a revised version of the ANA nursing code of ethics will be made available. To view the most current version go to: ETHICS PROCEDURES: RESPONSIBLITIES OF STUDENTS AND FACULTY REPORTING ACADEMIC OR BEHAVIORAL MISCONDUCT Allegations of academic ethics and behavioral misconduct are investigated and resolved using a standardized procedure. Faculty members generally initiate investigations, either by detecting violations themselves or by receiving reports from teaching assistants, clinical site staff, students, and/or staff members. Students or staff who witness violations should report these to the appropriate course faculty. They may consult beforehand with the Associate Dean for Enrollment Management and Student Affairs or the chair of the Academic Ethics Board. The Associate Dean for Enrollment Management and Student Affairs may refer information from any source to the Ethics Board for investigation and resolution. Both students and faculty should follow these procedures: Overt violations of the Ethics Code that are well substantiated should be referred directly to the Ethics Board after consultation with the Associate Dean for Enrollment Management and Student Affairs. 1. In the case of a suspected academic ethics violation, the faculty member should meet with the student or students involved in the incident to discuss the accusation. If the faculty member believes the accusation has no merit, the issue can be dismissed, but documentation of the conversation should be forwarded to the Associate Dean for Enrollment Management and Student Affairs. 2. If, after meeting with the student(s) involved, the faculty member believes the situation has merit, he/she should contact the Associate Dean for Enrollment Management and Student Affairs to determine if this is the first offense. 3. The Associate Dean for Enrollment Management and Student Affairs will determine if this is the student s first offense, a fact that will affect the resolution of the case. 4. If a student has a prior offense, the Academic Ethics Board must resolve the case in a hearing (see next section). 5. If the student has no prior offense: a. Discuss the situation with the Associate Dean for Enrollment Management and Student Affairs to determine whether there are grounds for calling an Ethics Board hearing or whether a settlement can be reached between faculty and student. b. If it is determined that the faculty and student may agree upon a settlement without any Ethics Board hearing, the resolution must be recorded in writing and signed by both the faculty member and the student. A copy of this document must be sent to the Associate Dean for Enrollment Management and Student Affairs. A settlement reporting form for faculty can be obtained from the Office of Student Affairs. c. The Associate Dean for Enrollment Management and Student Affairs is available throughout this process for consultation. 10