CHARLTON COUNTY COMMISSIONERS MINUTES THURSDAY, MARCH 3, 2016 BOC CONFERENCE ROOM 6:00 P.M. 3/3/ Minutes

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1 CHARLTON COUNTY COMMISSIONERS MINUTES THURSDAY, MARCH 3, 2016 BOC CONFERENCE ROOM 6:00 P.M. 3/3/ Minutes CALL TO ORDER Those present were: Chairman James Everett, along with Commissioners Alphya Benefield, Jesse Crews, Ronnie Pollock, and Luke Gowen; County Clerk Jenifer Nobles; HR Clerk Becky Harden; County Attorney John Adams; and visitors as recorded hereafter. INVOCATION AND PLEDGE TO THE FLAG Chairman Everett led the Invocation and Pledge to the Flag. ADOPTION OF THE AGENDA Commissioner Crews made motion to amend the agenda to include #16, discussion of Recreation Board. Motion was seconded by Commissioner Pollock, Board voted; motion carried unanimously. ADOPTION OF MINUTES Commissioner Pollock made motion to approve February 4, February 11, February 23, and February 29, 2016 Minutes. Motion was seconded by Commissioner Crews, Board voted; motion carried unanimously. FINANCIAL REPORT: JANUARY REPORT Commissioner Crews made motion to approve January Financial Report. Motion was seconded by Commissioner Benefield, Board voted; motion carried unanimously. PUBLIC HEARING: PROPOSAL TO CHANGE TO OFFICE OF PROBATE JUDGE TO A NON-PARTISAN OFFICE Commissioner Everett stated that Public Hearing was open to consider proposal to change office of Probate Judge to a non-partisan office. No comments were heard. Commissioner Gowen made motion to move forward on proposal to change office of Probate Judge to a Non-Partisan Office. Motion was seconded by Commissioner Crews, Board voted; motion carried unanimously. RESOLUTION: CONSIDER THE ADOPTION OF A RESOLUTION (UNANIMOUSLY) TO REQUEST THE LEGISLATIVE DELEGATION Commissioner Benefield made motion to adopt Resolution to request the Legislative Delegation to move forward on proposal to change office of Probate Judge to a Non-Partisan Office. Motion was seconded by Commissioner Pollock, Board voted; motion carried unanimously. ANNUAL REPORT 2015: ST. MARYS RIVER MANAGEMENT COMMITTEE Merrill Varn presented preliminary St. Mary's River Water Pollution Report from St. Mary's River Management Committee to Charlton County Commissioners. Commissioner Crews made motion to endorse public relations projects, and allow posters to be placed around town with the Charlton County Logo reminding citizens to pump septic tanks every 3-5 years, and also allow SMRMC to start process of identifying ways that septic system inspections may affect the Cornhouse Creek and Spanish Creek watersheds, and report back to the BOC in about six months. Motion was seconded by Commissioner Benefield, Board voted; motion carried unanimously. 9. APPOINTMENT: JOHN ADAMS AS PERMANENT COUNTY ATTORNEY Commissioner Benefield made motion to appoint Attorney John Adams as the permanent County Attorney. Motion was seconded by Commissioner Crews, Board voted; motion carried unanimously. Ed Skorupski announced that he is planning to relocate out of state.

2 ORDINANCE 2ND READING: ADOPTION OF THE AMENDMENTS TO THE CURRENT PURCHASING ORDINANCE Commissioner Gowen made motion to adopt the amendments to the current purchasing ordinance. Motion was seconded by Commissioner Crews, Board voted; motion carried unanimously. Purchasing Ordinance becomes integral part of Minutes. ORDINANCE 1ST READING: ADOPTION OF AMENDMENTS TO THE CURRENT ORDINANCE TO PROHIBIT HUNTING ON COUNTY PROPERTY Commissioner Pollock made motion to approve 1st Reading of amendments to the current Ordinance to Prohibit Hunting on County Property. Motion was seconded by Commissioner Gowen, Board voted; motion carried unanimously. ORDINANCE 1ST READING: ADOPTION OF AN ORDINANCE TO PROVIDE FOR NOTICE OF TIMBER HARVESTING OPERATIONS IN COMPLIANCE WITH STATE LAW OCGA The BOC considered adoption of an Ordinance to provide for notice of timber harvesting operations in compliance with state law O.C.G.A Attorney advised the Board that adoption is optional. Commissioner Crews made motion to acknowledge receipt of notice of timber harvesting operations. Motion was seconded by Commissioner Benefield, Board voted; motion carried unanimously. APPROVAL: CHARLTON COUNTY FIRE-RESCUE HAD DEVELOPED WRITTEN MUTUAL AID AGREEMENTS Based on Fire Board and ISO recommendations, Commissioner Crews made motion to approve written mutual aid and automatic aid agreements with the adjacent communities, and the County Attorney has reviewed each agreement as follows: a. Brantley County BOC and the Hickox Community, Automatic & Mutual Aid b. Brantley County Volunteer Fire Departments, Automatic Mutual Aid i. Calvary VFD ii. Hoboken VFD iii. Hortense VFD iv. Nahunta VFD v. Waynesville VFD c. Ware County BOC, Automatic Mutual Aid d. Clinch County BOC, Automatic Mutual Aid e. City of Kingsland, Mutual Aid f. City of Callahan, FL, Mutual Aid g. Baker County, FL BOC, Automatic & Mutual Aid Motion was seconded by Commissioner Benefield, Board voted; motion carried unanimously. Agreements become integral part of Minutes. 14. APPOINTMENTS: RESOLUTIONS TO CONFIRM THE APPOINTMENTS TO THE BOARD OF TAX

3 ASSESSORS Commissioner Crews made motion to approve Resolution to confirm the appointments to the Board of Tax Assessors as requested by the Department of Revenue: a. Lawanda Jones b. Chandler Crumbley c. Michael Crews Motion was seconded by Commissioner Gowen, Board voted; motion carried unanimously. Resolutions become integral part of Minutes ANNUAL RENEWAL: MUTUAL AID AGREEMENT BETWEEN GEO (D RAY JAMES CORRECTIONAL FACILITY) Commissioner Crews made motion that Attorney Adams revise mutual aid agreement between GEO and that the Sheriff also be in agreement with the amendments. Motion was seconded by Commissioner Gowen, Board voted; motion carried unanimously. FYI: REPORT ON ACCG CAPITOL DAY AND MEETING WITH THE LOCAL LEGISLATIVE DELEGATION FYI: REPORT ON VISIT WITH THE DNR/HISTORIC PRESERVATION OFFICE TO DISCUSS THE JOHN HARRIS BUILDING Letter response from the DNR/Historic Preservation Office is attached. FYI: GA DOT LMIG IS RECEIVING APPLICATIONS FOR SPECIAL PROJECTS Projects such as Bridges, Guardrail and Rural Road Widening deadline is in May. Proposals should be prepared, and GA DOT member Ann Purcell should be contacted immediately. FYI: GA DOT/AVIATION HAS FUNDS ALLOCATED FOR THE CHARLTON COUNTY AIRPORT Runway Improvement is to be awarded this summer, if the Safety Obstructions on the South End can a) be removed this spring by County Crews and b) permanent maintenance easements can be secured. FYI: 2017 BUDGET CALEDAR The BOC asked that Phillip Saussy, Health Insurance Broker and Interim Administrator meet to discuss 2017 budget. FYI: EMA GRANT FOR A TRUCK HAS BEEN ACCEPTED; THE FINAL SELECTION OF VEHICLE IS THE CHEVY K2500 FOR $34, FYI: FIRE- MILTON'S AUTO SALVAGE IS DONATING A 2000 SUTPHEN FIRE PUMPER/LADDER Based on Fire Board approval, Commissioner Crews made motion to accept donation of a 2000 Sutphen Fire Pumper/Ladder from Milton Auto Salvage, and asked Fire Chief Johnson to keep the Board informed of the cost to get truck in service (to be paid with 2014 SPLOST funds). Motion was seconded by Commissioner Gowen, Board voted; motion carried unanimously. FYI: FIRE - BRIEFING & OVERVIEW OF ISO'S (INSURANCE SERVICES OFFICE) Briefing and Overview of ISO's (Insurance Services Office) community rating system is scheduled at 1:00-4:00 p.m., Tuesday, May 3rd, at the County Annex. FYI: JACQUELINE LANE DEEDS, TITLE SEARCHES, PLATS AND SURVEYING ARE COMPLETE 25. FYI: PLANNING FOR THE HEALTH DEPARTMENT BUILDING HAS BEGUN BY THE HEALTH STAFF Building renovation has begun by the Health staff to organize their input to prepare for the building renovation in late 2016 or 2017 with 2014 SPLOST funds.

4 26. FYI: THE FIRE DEPARTMENT IS PREPARING FOR THE MAJOR ISO REVIEW AND COMMUNITY RATING The Fire Department is preparing for the major ISO review and community rating. Currently the community has a Class6/9 rating. The Fire Board recommends that the priority for the Charlton Fire-Rescue be to prepare for the ISO visit: a) Fire Staff & Equipment is 50 points b) Communications is 10 points c) Water Supply is 40 points out of 100 points; for the Cities with fire hydrants, water flow from hydrants is required to be tested regularly and good records kept; Water flow testing of fire hydrants is scheduled this spring and summer, the general public need to be aware of this FYI: US CENSUS PRE PLANNING FOR YEAR 2020 IS BEGINNING FYI: GDOT ANNOUNCES THAT THE TWO (2) BRIDGE REPLACEMENTS ON GA HWY 252 OVER THE SATILLA RIVER GDOT announces that the two (2) bridge replacements on GA Hwy 252 over the Satilla River will require a detour for about one (1) year beginning in March FYI: GDOT HAS UPDATED THE INVENTORY OF ROAD CENTERLINE MILES GDOT has updated the inventory of road centerline miles for the unincorporated area which is reported to be 288 miles of paved and dirt roads combined; this is a key component of the LMIG annual grant formula. We agree with their tabulation. FYI: SENIOR CENTER MONITORING REPORT - SECOND QUARTER (OCT - DEC) WAS FOUND TO BE IN FULL COMPLIANCE FYI: WELLNESS REPORT - FEBRUARY FYI: COMMUNITY CLEANUP CALENDAR a. St. Mary's River Cleanup - Saturday, March 19th b. Earth Day & County Cleanup - Friday - Saturday, April 22 & 23 c. County Records Destruction/Grinding - May d. County Electronic Disposal - May PUBLIC COMMENTS: (PLEASE LIMIT TO 3 MINUTES) COMMISSIONERS' COMMENTS At the beginning of meeting, Commissioner Crews made motion to add to the agenda - discussion of Recreation Commission. Commissioner Crews made motion to temporarily place Alphya Benefield on the Recreation Commission to serve until Recreation Director is hired (Terry Williamson has applied for the Recreation Director position). After hiring of the Director - the Recreation Commission slot will be filled. Motion was seconded by Commissioner Pollock, Board voted; motion carried unanimously.

5 C. L. Nazworth, County Engineer, reported that Littlefield has been given the Notice to proceed with the CDBG Project. 60' of right of way will be used, except on Newell Road (county road) will use 40' right of way. Mr. Nazworth discussed special projects that will need to be done this summer - Bridge replacements on Ralph Davis Road, Winokur Rock Road, and Bell Bryant Road were mentioned. Commissioner Benefield thanked Becky Harden for preparing invitations for the Leadership Summit. Commissioner Benefield reported that a citizen asked the Board to contact GA DOT concerning the safety at intersection of Highway 40 and asked the Charlton County Herald to also address this issue. The Board of Commissioners agreed that the next BOC meeting will be held on Thursday, April 7, 2016 in the BOC Conference Room and on Thursday, April 21, 2016 in St. George. Commissioner Pollock made motion to approve undercarriage repair on bulldozer to Yancey for $21, Motion was seconded by Commissioner Gowen, Board voted; motion carried unanimously EXECUTIVE SESSION (IF REQUIRED) None. NEXT BOC MEETING: 6:00 P.M., THURSDAY, MARCH 10, 2016 AT THE ST. GEORGE FIRE STATION 37. ADJOURN Commissioner Pollock made motion to adjourn meeting at 7:35 p.m. Motion was seconded by Commissioner Benefield, Board voted; motion carried unanimously. James E. Everett, Chairman Jenifer Nobles, County Clerk

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