Capture and Share Whiteboard Photos with your Surface with Windows RT. Provided by Work Smart

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1 Capture and Share Whiteboard Photos with your Surface with Windows RT Provided by Work Smart

2 Contents Topics in this guide include: Share whiteboard pictures Create meeting requests Capture a whiteboard Find whiteboard pictures For more information The portability and long battery life of your Surface with Windows RT device make it easy to carry with you to meetings. Using Microsoft OneNote, Microsoft Outlook 2013 and your tablet s built-in camera, you can easily capture and share pictures of the whiteboard diagrams from your meetings. NOTE: This document is focused on the Surface with Windows RT and not the Surface with Windows 8 Pro. This guide is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED, OR STATUTORY, AS TO THE INFORMATION IN THIS DOCUMENT Microsoft Corporation. All rights reserved. More Work Smart content: 2

3 Share whiteboard pictures Taking a picture of that great whiteboard diagram from the meeting can be quick and effective provided you can find it again later. Is it in your camera roll? Which device? Which whiteboard picture belongs with which meeting? To install the OneNote Windows Store app: 1. Swipe from the right to display the Charms bar, and then tap the Search charm. 2. Select Store from the list below the search box. 3. In the search box, type OneNote, then tap the Search button. 4. Tap or click the OneNote application, and then tap Install. You may have other reasons to bring your Windows RT device to meetings, but it can also help solve your wandering whiteboard picture problem. Here s how: use the Meeting Notes feature of Outlook 2013 to create a shared OneNote file for the meeting that anyone attending the meeting can edit. Just open the notes from the meeting request, and then use your Windows RT device s camera to insert whiteboard photos. To find your whiteboard photos again later, open the meeting notes again from the meeting request. Set up SkyDrive Pro file sharing By default, the OneNote Windows Store app creates new notebooks in the Microsoft SkyDrive storage associated with your Microsoft Live account. While SkyDrive is fine for personal documents, you should use SkyDrive Pro for work documents and notes. Install the OneNote Windows Store app The OneNote Windows Store app includes the capability to insert photos directly from your Windows RT device s camera into a OneNote file. 3

4 Create a meeting request To associate meeting notes with a meeting, you ll need to create the meeting request from a PC running Windows 8 Professional and Outlook Open Outlook 2013 and select the Calendar view. 2. Tap or click New Meeting to start a new meeting request. 3. In addition to the other meeting details, tap or click the Meeting Notes button. A View meeting notes link will be inserted into the description for the meeting request. Outlook will automatically create a page in the notebook section you specify with the same title as the meeting, and meeting details. The page will be shared so that any attendee can click on the link to open the page and edit it. NOTE: The organizer of a meeting can edit the meeting request at any time to add Meeting Notes. 4. In the Meeting Notes dialog box, tap or click Share notes with the meeting. 5. In the Choose Notes to Share with Meeting dialog box, choose a notebook and section where the meeting notes should be stored, and then tap or click OK. 4

5 Capture a whiteboard To insert a whiteboard photo into the meeting notes: 1. Open the meeting request on your Windows RT device in Office 365 or another calendar app. 2. Tap the View meeting notes link in the description of the meeting. 3. The meeting notes file will open in OneNote. 4. Select the position in the notes file where you want to insert the whiteboard photo. 5. Tap the radial menu icon. 6. Tap Camera. 7. Use the Change camera option to select the rear-facing camera. 8. Frame your picture and the tap the screen to take the photo. 9. Your whiteboard photo will be taken. Optionally, you may Retake the photo, or Crop it. 10. Tap OK to insert the photo into the meeting notes file. Find whiteboard pictures To find whiteboard pictures from a past meeting: 1. Open the meeting request in Outlook 2013, Office 365, or another calendar app. 2. Tap the View meeting notes link in the description of the meeting. The meeting notes file will open in OneNote and will display any notes and pictures that were inserted. 5

6 For more information What s New in OneNote 2013? 4D68-BDB3-DC200EED489B/3075_OneNote2013_WSG.docx Take Quick Notes with Stylus and Your Surface with Windows RT 46B B980/3095_WSG_External_Take Notes with Surface with Windows RT_Final.docx Reading and Reviewing using OneNote on Your Surface with Windows RT 46B B980/3093_WSG_External_Reading with Surface with Windows RT_Final.docx Work Smart 6

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