NON-PROFIT VENDOR APPLICATION. Only Food vendors are approved by the health department to cook and sell food

Transcription

1 Page 1 of 5 **Only Food vendors are approved by the health department to cook and sell food** NAME OF NON-PROFIT CONTACT PERSON ADDRESS ***Applications will be accepted thru April 22, 2015*** ANY APPLICATION RECEIVED AFTER THE DEADLINE WILL INCUR A $20.00 LATE APPLICATION FEE. SPACE MAY BE LIMITED Non-Profits are STRONGLY encouraged to have a booth activity that will attract the public. White Squirrel Festival Hours: Saturday 10:00am 6:00pm Sunday 12:00am 6:00pm CITY STATE ZIP CELL PHONE ONSITE PHONE OTHER PHONE ADDRESS WEBSITE (REQUIRED) EMERGENCY CONTACT NAME AND PHONE NUMBER: PLEASE NOTE: You must provide an address where you can be reached. All vendor correspondence will be sent via . Number of Spaces (10 x 10) Requested PLEASE NOTE: All tents must be in compliance with the Tents and Other Membrane Structures guidelines including 40 pound weights on every leg. A copy of this document is available upon request. Electricity is VERY limited, and may not be available: If electrical hook up is available, one may apply for an additional $50.00 Need Electricity: Yes No ONLY IF AVAILABLE: One hook-up; 110 volt, 15amp. Vendors must supply their own commercial extension cord(s). List of appliances needing electricity (with individual amps required): ALL FEES MUST BE PAID IN FULL IN ORDER TO BE CONSIDERED. Booth Fee for two days $ (2 booths = $70.00) Non-Refundable Application and Processing Fee $ Electric, if yes, add $50.00 $ Late Fee, if applicable $ Total Enclosed (Check or Cash Only) $ HOB USE ONLY DATE RECEIVED: AMT. PAID: ACCEPTED: BOOTH #: Please make checks payable and mail to: Heart of Brevard, 175 East Main St., Suite 200, Brevard, NC Vendor has read and agrees to comply with rules and regulations set forth by the Heart of Brevard, the Transylvania County Health Department and their representatives, employees, and agents. Vendor agrees to contact the Transylvania County Health Department for all regulatory information and necessary permits. Vendor agrees to indemnify and hold harmless representatives, employees, and agents of the Heart of Brevard, the City of Brevard, or the Transylvania County Health Department against any and all claims of any person whomsoever, for the acts or omissions of the vendor, its representatives, employees, agents, patrons, or guests. SIGNATURE

2 Page 2 of 5 **Only Food vendors are approved by the health department to cook and sell food** Please give a detailed description of activities to be conducted in your booth: THIS IS REQUIRED BEFORE ACCEPTANCE INTO THE FESTIVAL Description of Activities Impact on Neighboring Booths Description of all Item(s) to be given away or sold: Items Price ALL NON-PROFITS ARE ASKED TO HAVE ACTIVITIES AT THEIR BOOTH THAT WILL ATTRACT THE PUBLIC TO THEIR BOOTH AND FESTIVAL AREA.

3 Page 3 of 5 GENERAL TERMS OF VENDOR PARTICIPATION AGREEMENT All HOB events are rain or shine. You are responsible to protect yourself and your booth items from the weather. USE OF ALLOCATED SPACE(s) - Vendor spots are assigned based on a selection process. Your craft product must be handmade and must fit into the overall theme of the festival. No mass manufactured or produced products will be allowed. HOB reserves the right to reject any application for any reason. Selected vendor placement is determined by the needs of the festival previous locations are not guaranteed. Heart of Brevard (HOB) reserves the right of approval for the vending unit; in general, it will be a self-contained food service unit which may not exceed 15 feet in length and 8 feet in height. If your unit is of a different size, please indicate your setup on page 2 of this app. HOB reserves the right of approval for items to be sold, and the specific price to be charged for each item in order to insure value and consistency. Vendor shall provide adequate personnel to staff booth for the entirety of the festival operating hours, as well as set-up and tear-down. Vendor may not sell or consume alcoholic beverages. Vendor shall not use noisemaking devices or public address systems in or around their allocated space without prior approval of the festival committee, pursuant to the Code of Ordinances of the City of Brevard. Vendor shall comply with all laws, ordinances, rules and regulations of any lawful authority, agency or government unity which apply to the use of its vending unit requirements, including and without limitation, any applicable fire and building code of the City of Brevard, and health regulations of the Transylvania County Health Department. Only Food vendors are approved by the health department to cook and sell food. Vendor agrees to indemnify and hold harmless the Heart of Brevard, the City of Brevard, and Transylvania County, its officers, directors, representatives, employees, and agents for all penalties, fines, costs, expenses, damages, from the participating vendor s failure to comply with such laws. Vendor accepts decision of HOB Executive Director or board in disputes between vendor and any other festival participant or on any matter not covered by this agreement. CARE OF ALLOCATED SPACE AND VENDING UNITS Vendor space is defined as your 10x10 allocated area. Vendors are not allowed to operate outside of this area, including such activities as; roaming the streets to sell your items, roaming to collect money, putting items or décor outside of the defined booth area or in the street. Vendor shall maintain allocated space and vending unit in a neat, safe and orderly condition during the festival. Vendor property in the back of the booth must be stacked/stored to maintain an appropriate appearance in front of the downtown business. Vendor shall be responsible for set-up and removal of their own equipment, fixtures, inventory and other property. Set-up Saturday, May 23 rd between the hours of 7:00-9:00am, and Sunday, May 24 th between the hours of 10:00-12:00am. Tear down of your booth can begin at 6:00pm both days, but no vehicles will be allowed on the streets until the crowd has cleared. Vendor shall furnish their own trash containers and bags, and bag all garbage and trash on a regular basis during the Festival. At the conclusion, Vendor must remove garbage, and equipment from the allocated vending space. Vendor shall surrender allocated space to the City of Brevard at the end of the Festival in the same condition as when vendor assumed occupancy and shall pay to the City of Brevard such amounts as shall be sufficient to restore such space to the same condition as when vendor arrived. VENDOR MUST REMOVE ALL TRASH. SECURITY -- Vendor agrees that HOB, its officers, directors, representatives, employees, and agents shall have no responsibility whatsoever for any loss or damage to Vendor s equipment, supplies, goods or other property. Vendor acknowledges awareness that street sweepers and washers may come through the street after the Festival and may cause damage to any remaining equipment, fixtures, etc. LIABILITY -- Neither the Heart of Brevard, the City of Brevard nor Transylvania County shall be liable for any loss or damage to the property of a vendor or any of its representatives, employees, agents, patrons and guests, because of inclement weather, fire, robbery, accidents, or any other cause whatsoever that may arise during the Festival. Vendor agrees to indemnify and hold harmless representatives, employees, and agents of the festival, the City of Brevard, and Transylvania County against any and all claims of any person whomsoever, from acts or omissions of vendor, its representatives, employees, agents, patrons, or guests. Vendor shall be prepared to continue vending from the allocated space in the event of rain. If weather becomes too inclement to operate vending booths, HOB will make the final determination concerning the festival. SUBLETTING OR ASSIGNMENT -- Vendor shall not sublet, assign or donate allotted space, in whole or in part. Vendor shall occupy only the assigned space. TERMINATION -- Upon a breach of this contract, HOB reserves the right to terminate this agreement between HOB and the vendor. Upon termination, vendor shall have no further rights and HOB shall have no further obligations to the vendor or its agents. (See cancellation policy at the end of this application.) I have read the General Terms of Vendor Participation Agreement and agree to abide by the rules and all terms and conditions set forth herein. SIGNATURE Date

4 Page 4 of 5 HELPFUL FESTIVAL INFORMATION The theme of this festival is White Squirrels. Brevard is one of the homes of these beautiful anomalies. You can feel free to decorate, dress up, or sell handmade items themed appropriately. Only Food Vendors are approved by the health department to cook and serve food. The White Squirrel Festival draws over 25,000 people, and is publicized widely. This is a rain or shine event, so come prepared. You will be ed your booth assignment and we will have volunteers at the festival entrance (N. Broad Street) to help you find your spot. Booths will be assigned to you taking into consideration many factors, including other vendors and the types of merchandise sold in our downtown stores. It may be necessary for you to tear down Saturday night and set back up Sunday morning. This will depend on what streets the DOT decides need to be closed, and where your booth is located. You will be notified of this by upon your acceptance into the festival. Streets for this festival will begin closing at noon on Friday. The stage will be located on East Main Street. You will be responsible for your own equipment. Please bring your own tent, tables, and chairs. If you require and pay for electricity, you will also be responsible to bring a 100-foot heavy duty extension cord and tape with which to secure it. Set-up Saturday, May 23 rd between the hours of 7:00-8:45am, and Saturday, May 23 rd between the hours of 10:00 and 11:45am. No vehicles will be allowed on the street from 9:50am until 6:00 pm on Saturday, May 2 No vehicles will be allowed on the street from 11:50am until 6:00 pm on Sunday, May 24. Make sure you have 40lb weights for each of your tent legs. This will be enforced by Brevard Fire Department. If you forget them, you may purchase sand bags and 5 gallon buckets at Ace Hardware. Please keep one copy of this agreement for your records. Please note that returning this application does not guarantee your entry to the festival. Note: No refunds given for cancellation within 14 days of the festival date. Cancellation prior to 14 days will result in a refund of 50% of money paid. Application Fee is always non-refundable.

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