2016 Finger Lakes Riesling & Craft Beer Festival August 6-7, 2016 Vendor Application

Transcription

1 2016 Finger Lakes Riesling & Craft Beer Festival August 6-7, 2016 Vendor Application Thank you for your interest in participating in the Finger Lakes Riesling & Craft Beer Festival (the Festival ). This Vendor Application (and the attached Terms and Conditions) will govern your participation in the Festival. Please review and complete the requested information below. Application Deadline: July 15, 2016 Festival Dates: Location: Hours: Set-up Time: Teardown: Space Specs: Space Fees: Saturday & Sunday, August 6 & 7, 2016 (rain or shine) New York Wine and Culinary Center and Canandaigua City Pier, Lakeshore Drive, Canandaigua, NY 10am 5pm, each day. Participation on both days is required. Friday: 2pm 6pm; Saturday & Sunday: 6am 8:30am Sunday: 5pm (No early/monday teardown $100 fine will be assessed.) Single Space=10 wide x 10 deep Double Space=20 wide x 10 deep Access to electric or potable water must be requested on application form and additional fees may apply Free for non-profit

2 Required Vendor Information: Vendor Name: Please provide a description of your product/service: Phone: ( ) Fax: ( ) Website: Mailing Address: City: State: Zip: Employer ID #: Sales Tax ID #: FESTIVAL SPACE RESERVATION: 10 x10 space 10 x20 space Electrical Requirements: Please be specific! Water Requirements: Vendor acknowledges and agrees that this Application, together with additional terms and conditions of the Festival attached hereto (which may be amended, modified or supplemented from time to time by the coordinator of the Festival, The Big Parade, LLC), is the entire agreement for and governs the Vendor s participation in the Festival and supersedes all previous agreements and understandings the Vendor may have had, whether oral or written, relating to the subject matter hereof. By executing below, the authorized representative of the Vendor acknowledges and agrees that the Vendor shall be bound by the terms hereof. Signature: Date: / _ / Name: Title:

3 Terms and Conditions Finger Lakes Riesling & Craft Beer Festival (the Festival ) Decorating: Electrical Power: Products: Phone Lines: Water: Security: Sub-Renting: Vendors are encouraged to personalize their space; provided, however, Vendors shall not display any materials, decorations, etc., outside of your space or in the aisles. If Vendor has special electrical needs, they are required to provide a description of such needs in the space provided. Vendor acknowledges that, although the Festival will make reasonable efforts, the Festival is not required to accommodate all special electrical power requests. Vendors are required to request electrical service if they intend to operate a cash register. An additional fee may apply for electrical support. Attached hereto is a list of all products Vendor intends to sell at the Festival and the price for each such item. Phone lines will not be available on site. Vendors that desire to process credit card payments will be required to manually process such transactions or provide wireless processing equipment at their own cost and expense. Potable water is available on a limited basis. Please indicate your need for access to water. Private security will be on site. Overnight security will be provided by the Festival; however, this in no way implies responsibility on the part of the Festival for lost/stolen items. We recommend that all valuable items be removed from the premises each night. Festival workers will be checking proof of age at the entrance to the Wine Garden; however, wine Vendors are responsible for ensuring that no person under the age of 21 be served wine samples or sold wine or other alcoholic products. Sub-renting of spaces is strictly prohibited. Licenses/Permits: Each Vendor is responsible for obtaining and maintaining all permits and other licenses required to participate in the Festival. A Farm Market Status will be in effect for the Festival, allowing you to sell (in sealed containers), as well as taste, wine. Each Vendor shall submit a no-fee Winery/Farm Winery Retail Permit Application to the New York State Liquor Authority, Division of Alcoholic Beverage Control, which certifies that you will be providing wines made of at least 75% New York State grapes. We recommend that you do this well in advance of the event. The Farm Market Status permit allows you to sell wines made of at least 75% New York State grapes.

4 Any Vendor that will be selling food at the Festival shall provide a copy of their current food permit from the New York State Department of Health on or prior to July 8, Each Vendor is required to have a valid New York State Certificate of Authority to Collect Sales and Use Tax on display in your space and on file with the Festival by July 8, Vendors shall have the certificate prominently displayed at their Festival space. Insurance: Each Vendor is required to maintain the following level of insurance coverage during the period of the festival: $1,000,000 per occurrence of bodily injury and $500,000 per occurrence of property damage, or a $1,000,000 combined single limit. Each Vendor shall provide a copy of the certificate of insurance coverage providing the following additional insured language: Finger Lakes Riesling Festival, its parent, subsidiary and affiliated companies and their respective shareholders, officers, director, employees, members, agents and assigns, as respects to the 2016 Finger Lakes Riesling Festival as additional insured. A copy of the certificate of insurance evidencing proof of coverage throughout the Festival will need to be delivered to the Festival office no later than July 8, No Vendor will be allowed on the property unless a copy of the New York State Certificate of Authority, a copy of the current food permit from the New York State Department of Health and a copy of the certificate of insurance in a form acceptable to the Festival are received on or prior to July 8, Workers: Parking: Each Vendor acknowledges and agrees that they are responsible for providing, at their sole cost and expense, all labor for the set-up, maintenance and service of the space throughout the Festival. Vendor shall provide the appropriate staffing to adequately serve Festival guests. Vendors will need to unload at the New York Wine and Culinary Center in Canandaigua during the set-up times specified in the Application and then move cars to designated vendor lot. Shuttle transportation between the parking and vending areas will be provided if needed. Other Guidelines: All raffles, drawings and giveaways must be approved in advance and must comply with all applicable laws, rules and regulations. Vendor acknowledges that these Terms and Conditions may be amended or modified from time to time by the Festival coordinator and the Vendor shall be bound by any such new Terms and Conditions. Release; Indemnity: Vendor hereby releases and forever discharges the Festival, the City of Canandaigua, the Canandaigua Rotary, all sponsoring organizations, and their respective directors, officers, employees, agents and volunteers from any responsibility, personal liability, claims, loss or damage (including reasonable attorneys fees) arising out of or in

5 conjunction with Vendor s application to or participation in or involvement with the Festival. Vendor agrees that Vendor shall assume full responsibility for injury to person or property of others, including employees, agents, patrons or other persons, which shall occur by reason of Vendor s involvement or participation in the Festival. Vendor acknowledges and agrees that it is their understanding and agreement that the Festival, the City of Canandaigua, the Canandaigua Rotary, all sponsoring organizations and their respective directors, officers, employees, agents and volunteers shall incur no liability whatsoever to or on account of Vendor, or Vendor s employees or agents, arising out of Vendor s participation in or association with the Festival. The Festival, the City of Canandaigua, the Canandaigua Rotary, all sponsoring organizations and their respective directors, officers, employees, agents and volunteers will not be responsible for any injury sustained by vendors, workers or guests while within the exhibit space. The Vendor shall indemnify and hold harmless those listed above from and against any and all claims, liabilities or damages of whatever nature including but not limited to claims of bodily injury, death, personal injury, property damage, by whoever made, as well as the cost of litigation and attorneys fees arising from, based on or in any manner related to Vendor s activities in connection with its involvement in or participation with the Festival. Logos/ Trademarks: Questions: Vendor hereby acknowledges The Big Parade, LLC s ownership of all rights, title and interest in all trademarks, trade names, service marks, copyrights, logos and other intellectual property rights associated with the Finger Lakes Riesling Festival name or any derivative thereof ( IP ). Vendor further acknowledges that it shall acquire no interest in the IP by virtue of this Agreement (together with these Terms and Conditions). Vendor shall not use, publish or display the IP without the express written permission of The Big Parade, LLC. Please contact our Festival coordinators with any questions: Jenna Van Thof, or jenna_vanthof@dixonschwabl.com Kathy Phelps, or Kathy_phelps@dixonschwabl.com