THIRD JOINT ICAO-WCO CONFERENCE ON ENHANCING AIR CARGO SECURITY AND FACILITATION JULY 2016 KUALA LUMPUR, MALAYSIA GENERAL INFO

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1 THIRD JOINT ICAO-WCO CONFERENCE ON ENHANCING AIR CARGO SECURITY AND FACILITATION JULY 2016 KUALA LUMPUR, MALAYSIA GENERAL INFO Welcome to Kuala Lumpur! This information note aims to provide logistical and administrative guidance to conference participants on the arrangements for the Third Joint International Civil Aviation Organization (ICAO) World Customs Organization (WCO) Conference on Enhancing Air Cargo Security and Facilitation which will be held in Kuala Lumpur, Malaysia. This event is jointly hosted by the Ministry of Transport Malaysia and Royal Malaysian Customs Department. 1. Date and Venue The conference will be held at Sama-Sama Hotel, Kuala Lumpur International Airport (KLIA) from 26 to 28 July Located adjacent to the Malaysia s main international airport (KLIA), this award-winning five-star hotel is just a short 5 minutes walk from the terminal. For more information on the venue, please visit 2. Conference Programme Registration will start at 10.00am until 7.00pm on Monday, 25 July 2016 (a day before conference) at the hotel lobby. Upon producing confirmation slip, participant will receive ID badge and conference kit. For security purposes, participants are required to wear the ID badge at all times during the conference. The tentative programme for the conference is as follows and subject to change from time to time. Final programme activities will be advised during the conference day. Page 1 of 5

2 DAY 1 26 July Registration DAY 2 27 July 2016 DAY 3 28 July Opening Ceremony 0900 Workshop 1 & Plenary Session Coffee Break 1050 Coffee Break 1015 Coffee Break 1115 Plenary Session Workshop 3 & Plenary Session Lunch 1300 Lunch 1215 Closing Remarks 1400 Plenary Session Workshop 5 & Lunch / End 1515 Coffee Break 1620 Coffee Break 1545 Plenary Session Technical Visits 1700 End Session 1900 End Session 1900 Gala Dinner 3. Entry Requirements All international delegates entering Malaysia are required to posses a valid national passport or internationally recognised Travel Document recognised by the Malaysian Government. The documents must be valid for more than six (6) months from the date of entry. Participants are also requested to obtain the appropiate entry visa and any necessary transit visa prior to their departure at their own expenses. In addition to visa, Yellow Fever certificate is also required to be produced upon landing in Malaysia for citizens of certain listed countries. For more information on entry requirements, please visit the official website of Immigration Department of Malaysia at 4. Arrivals Upon arrival at KLIA, participants who are staying at the venue hotel (Sama-Sama Hotel) or those arrived on the conference day will be met by secretariats at the International Arrivals gate with a calling sign ICAO-WCO ACSF2016. From the International Arrivals (Level 3), look out for the elevator or escalator to go down to Level 2 where there will be signs leading towards the Sama-Sama Hotel. A complimentary 2-minute buggy service is provided to and from the airport every 5 minutes. If the buggy service is absent, kindly use the intercom on the billboard to ask for assistance or take a five-minute walk via the skybridge at Level 2 to the hotel. The buggy service is available 24- hours every day. Page 2 of 5

3 5. Accommodation The official accommodation is Sama-Sama Hotel where the conference will be held. This award-winning five-star airport hotel has 442 guestrooms and suites, equipped with every modern amenity. Participants are requested to arrange their reservations and payment directly to the hotel. It is advisable that participants book their accommodation as soon as possible to avoid any disappointment. For reservation and more details on the hotel, please contact: Mr. Mohd Azizul Hashim Assistant Director Of Sales Office : Mobile : azizul.hashim@samasamahotels.com For other options of nearby accommodation, participants may consider the following hotels: No Hotel Distance to Venue Contact 1 Concorde Inn KLIA 3km Tel: Website: 2 Pullman Putrajaya Lakeside 40km Tel: Website: 3 Putrajaya Shangri-La 40km Tel: Website: 6. Transport A complimentary 24/7 buggy service is available between KLIA and Sama-Sama Hotel (See: Arrivals). However, participants who are staying other than Sama-Sama Hotel are advised to make their own transport arrangements between the airport, accommodation and the conference venue. The distance between Kuala Lumpur city center to the conference venue is about 60 kilometer. The quickest way is by using the KLIA Express a light transit train that takes you from KLIA to KL Sentral (and vice versa) in 28 minutes. For complete fares and schedule please refer to Other option is by using the taxi service ranging from the regular taxi to airport limousine or executive taxi. Page 3 of 5

4 7. Time Zone Malaysia operates on Malaysian Standard Time covering all states in Malaysia which is GMT+ 8 hours. The local dial codes is Insurance and Medical No insurance coverage with respect to person or property is provided or implied by the Malaysian Government with regards to the conference. Participants are advised to make their own necessary medical and/or travel insurance arrangements. However, first aid and emergency medical team is availabl at the venue throughout the conference. 9. Currency The currency of Malaysia is in Ringgit Malaysia with the symbol of RM. The banknotes are in denominations of RM1, RM5, RM10, RM20, RM50 and RM100 while coins are in 5, 10, 20 and 50 sen. Currency exchange facilities are available at airports, banks and major hotels. Credit cards especially Visa and MasterCard are widely accepted by most outlets. Goods and Services Tax (GST) in Malaysia is fixed at 6%. Some restaurants may imposed 10% service charge into the bill. Tipping in Malaysia is not customary and not expected. 10. Weather and Climate Kuala Lumpur s climate stays hot and humid throughout the year. The average temperature in July is about 32 C/90 F during daytime and 23 C/73 F at night. Occasional rainfall and thunderstorms is expected to happen in the late evenings. Tuesday 26 July Wednesday 27 July Thursday 28 July Friday 29 July Hi 33 C / Lo 21 Hi 33C / Lo 22 C Hi 32 C / Lo 21 C Hi 32 C / Lo 21 C Very sunny, hot and humid Participants are recommended to wear light clothing and keep hydrated when staying outside. Most buildings, restaurants and public transports are air-conditioned. 11. Electricity Electricity supply in Malaysia is 220/240 volts AC with frequency of 50 Hertz. The standard electrical socket is 3-pin Type G plug. Page 4 of 5

5 12. Useful Contacts For further information and assistance on the conference, travels and any other arrangements, please contact: 1. Ms. Valerie Trojanowska Event Secretariat (ICAO) 2. Mrs. Bhavanee Sundra Mohan Host Secretariat 3. Mr. Alfariz Mohd Mustafa Host Secretariat 4. Mr. Nurulhakeem Hashim Visa and Travel Requirements 5. Mrs. Flora Chin Lee Sa Airport Arrivals 6. Mr. Sazali Mohamad Technical Visits (Customs) Office : ext vtrojanowska@icao.int Office : Mobile : bhavanee@mot.gov.my Office : Mobile : alfariz@mot.gov.my Office : Mobile : hakeem@mot.gov.my Office : Mobile : flora@dca.gov.my Office : Mobile : sazali.mohamad@customs.gov.my Thank you and have a pleasant stay in Malaysia! Page 5 of 5