TO BE CONSIDERED FOR THIS POSITION, YOU MUST RESPOND TO THE SUPPLEMENTAL QUESTIONS ATTACHED.

Transcription

1 HUMAN RESOURCES Mailing Address: 535 NE 5 th Street McMinnville, Oregon p f EMPLOYMENT OPPORTUNITY Job #SO Emergency Management Coordinator Sheriff s Office Recruitment closes July 21, 2016 at 3:00 p.m. Postmarks will not be accepted. This is a full-time position to plan, organize, and administer activities of a county-wide hazard emergency management program to promote preparedness, mitigation, response, and recovery. The Emergency Management Coordinator develops and maintains plans and programs as necessary for the timely and efficient delivery of emergency services to citizens of the county, consistent with statutory requirements, resulting from natural or man-made emergencies or disasters. Duties will include maintaining the office of emergency management facilities as necessary to ensure key personnel will be available to direct and control operations during emergency situations, coordinating with dispatch centers and establishing internal procedures to conduct coordinated operations during emergencies, providing information and advice to county leadership and operating departments on the special conditions and operating requirements that would be imposed by disasters, and other responsibilities as outlined in the job description. The position requires a Master s degree in emergency management/homeland security, public or business administration, public health, social work, education, or related social/behavioral sciences and two years responsible experience in one or more of the following areas: emergency management, military, public works, public health, law enforcement, fire services, or emergency medical services OR a Bachelor s degree in a previously listed field above and 4 years of responsible experience. Experience must include independent research, design and methodology, policy analysis, and facilitation of group/public services. Any equivalent combination of experience and education and/or training which ensures the ability to perform the job will be considered. TO BE CONSIDERED FOR THIS POSITION, YOU MUST RESPOND TO THE SUPPLEMENTAL QUESTIONS ATTACHED. For more information, including how to apply, visit the County website at Salary: $ $4850/month anticipated at hire. Benefits include medical, dental, vision, life insurance, health savings, paid leaves, holiday, PERS and deferred compensation options. Employees must be able to perform the essential functions of this classification with or without accommodation. Yamhill County is an Equal Employment Opportunity Employer in full compliance with the ADA. All qualified applicants are encouraged to apply. A completed County application is required. Applicants are considered for employment based on their qualifications without regard to race, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other factor prohibited by law or regulation. Please notify the Human Resources Office if you need accommodation or assistance with any part of our process. Opened 06/30/16

2 SUPPLEMENTAL QUESTIONS Emergency Manager The following supplemental questions are designed to assess your job related experience and qualifications. Please note that as a part of the screening process, your responses will be reviewed in conjunction with your general application. The employment history detailed in your application must validate/support your responses to these questions. If your responses cannot be validated, you will not proceed to the next step of the review/selection process. A résumé may be submitted but it will not substitute for the general application or supplemental questions. Responses such as see résumé may not be considered. 1. Do you understand that your responses to the supplemental questions for this position must be supported by your general application/work history detail? o Yes o No 2. How many years of experience do you possess in Emergency Management or a related field (identified in the recruitment)? o No experience o Less than one year o Two years o Three years o Four years or more 3. How many years of higher education (college level) in Emergency Management or a related field have you completed? o None o Less than one year o One year o Two years o Three years o Four years or more You may attach additional pages to provide the following information. 4. Describe your experience with Continuity of Operations Planning (COOP) including implementation and maintenance. If you do not have this experience, use NA for this response. 5. Describe your experience providing outreach to communities and community organizations. Provide information regarding the purpose of the outreach, the methods you used to successfully engage different community groups and the ways in which you measured the success or impact of your efforts. If you do not have this experience, use NA for this response. 6. Describe your experience in grant application writing and administering the Emergency Management Performance Grant (EMPG). If you do not have this experience, use NA for this response.

3 7. Describe your experience writing and/or revising Emergency Operations plans, Mitigation plans, and other emergency response plans. If you do not have this experience, use NA for this response. 8. Describe your experience with using the Homeland Security Exercise and Evaluation Planning process for developing a Multi-year training and Evaluation Program. If you do not have this experience, use NA for this response. 9. Describe your experience in actual emergency response(s) and recovery operations. If you do not have this experience, use NA for this response. 10. Describe your experience with volunteer management, including recruitment, training, engagement, and retention strategies. If you do not have this experience, use NA for this response.

4 WORKING TITLE: EMERGENCY MANAGER DEPARTMENT: SHERIFF PAY RANGE: SFMGT 15 JOB DESCRIPTION CLASSIFICATION: EMERGENCY MANAGEMENT COORDINATOR DIVISION: EMERGENCY MANAGEMENT FLSA CATEGORY: NON-EXEMPT PHYSICAL REQUIREMENTS: ATTACHED WORKERS COMP CODE: 8810 PPE: PER WORK LOCATION REVISION DATE: JUNE 2016 GENERAL STATEMENT OF DUTIES: Plan, organize and administer activities of a county-wide all hazard emergency management program to promote preparedness, mitigation, response, and recovery. Prepare and implement the division budget. Develop and maintain plans and programs as necessary for the timely and efficient delivery of emergency services to citizens of the county, consistent with statutory requirements, resulting from natural or man-made emergencies or disasters. Plan training and exercises with partner groups and agencies to enhance preparedness and test plans. Oversee the Emergency Operations Center (EOC) and train EOC staff. Perform related work as assigned. This is a full-time position and is not eligible for overtime. SUPERVISION RECEIVED: Work under the general direction of the County Sheriff with guidance from the County Administrator and Board of Commissioners. Operate with latitude for independent action and decision commensurate with demonstrated ability. Errors in judgment could have substantial impact on public safety, legal liabilities, costs, and public relations. SUPERVISION EXERCISED: Supervise a.5 FTE administrative assistant and a.5 FTE Assistant Emergency Manager. DUTIES AND RESPONSIBILITIES INCLUDE ESSENTIAL FUNCTIONS OF POSITIONS ASSIGNED TO THIS CLASSIFICATION. DEPENDING ON ASSIGNMENT, THE EMPLOYEE MAY PERFORM A COMBINATION OF SOME OR ALL OF THE FOLLOWING DUTIES: Plans, organizes, monitors and controls performance of assigned division in conformance with objectives, Emergency Management Performance Grant requirements, plans, schedules and budgets. Maintains the office of emergency management facilities as necessary to ensure that key personnel can direct and control operations during emergency situations. Coordinates emergency management with dispatch centers and establishes internal procedures to conduct coordinated operations during emergencies. Initiates and maintains contact with Oregon Emergency Management (OEM) and the Oregon Emergency Response System (OERS) immediately during and/or following a major emergency or disaster. Provides information and advice to county leadership and operating departments on the

5 Emergency Management Coordinator (Emergency Management - Sheriff special conditions and operating requirements that would be imposed by disasters (e.g., effects of winter storms, earthquakes and major fires). Coordinates damage assessment activities during and following an emergency to ascertain the degree of damage incurred throughout the county that will drive an emergency declaration. Prepares emergency declaration documents for commissioners signatures. Coordinates the development of local government emergency operations plans, outlining the action of local resources during an emergency or disaster situation, and identification of key personnel that would be utilized in the management of major emergencies. Establishes and maintains warning systems to alert the public of disaster conditions. Conducts periodic checks of the warning systems and provides information to the public on the types and use of warning devices during actual emergency situations. Establishes and maintains current roster of key personnel to be contacted and alerted for specific duties during an emergency. Establishes and maintains a community shelter plan consisting of a list of suitable shelters, the capacity these facilities can accommodate during an emergency situation, and obtains agreements from building owners to use them during emergencies. Establishes training and exercises to rehearse local and County emergency operations plans, improve the proficiency of key response and recovery personnel, and practice public information operations. Coordinates release of factual information which is imperative to survival and protection of property during actual emergencies. Utilizes all available news and social media to provide an orderly and informative means of getting emergency instructions to the public. Coordinates with local community service organizations and other voluntary groups/ agencies regarding availability and staging of special equipment located in the area for use in an emergency situations. Coordinates with area school districts for training programs which provide an expert staff of key personnel. Oversees implementation and maintenance of Continuity of Operations Plans (COOP) by County departments. Oversees a community preparedness program to encourage and facilitate private citizen and business preparations for emergencies. Applies for matching funds, grants, and any other assistance (e.g., surplus and excess property) available through state and federal agencies, as authorized. Prepares and submits justification for assistance program from governmental agencies for victims of disaster. Attends and participates in local, state and federal seminars and related training programs, as authorized. Serves as Liaison between Yamhill County, other city and/or county emergency management organizations in the state, Oregon Emergency Management, FEMA and the U.S. Department of Homeland Security. Develops, reviews, revises, and maintains all appropriate plans. Oversees the Community Emergency Response Teams (CERT) program. Coordinates activities of the Amateur Radio Emergency Services (ARES) team.

6 Emergency Management Coordinator (Emergency Management - Sheriff JOB SPECIFICATIONS KNOWLEDGE OF: Principles and practices of emergency and general program management; including application of Federal, State, and local laws and policies and standards regarding Emergency Management and Emergency Response. Strategic planning methods with emphasis on services related to emergency preparedness, mitigation, response, and recovery. Safety standards, procedures, and precautions utilized in emergency response activities and handling of hazardous materials and environmental concerns. Modern office procedures and methods, and relevant computer equipment and systems. Regional geography, locale of street and principal commercial and institutional structures. Radio communication, telephone and other communication systems. Effective educational program practices, methods and techniques. Computer based programs like Word, Excel, and PowerPoint for daily use and specialized programs employed by EOCs for response activities. SKILL IN: Effective communication, both verbally and in writing. Establishing and maintaining effective working relationships with co-workers and members of the general public. Demonstrating leadership. Interpreting and applying federal, state, and local policies, procedures, laws, and regulations. ABILITY TO: Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of program objectives. Demonstrate strong analytical and technical writing skills including the ability to prepare clear, concise and comprehensive reports, plans, procedures and guidelines. Create and present professional presentations effectively communicating technical information using presentation software, for example PowerPoint. Implement organized analysis, research methods, techniques, and procedures to enhance a cooperative problem-solving environment. Interpret and apply Federal, State and local policies, procedures, laws, and regulations. Communicate clearly, concisely and effectively both orally and in writing, to a diverse group of internal and external stakeholders. Establish and maintain highly effective working relationships with diverse individuals, groups, and public agencies, while obtaining consensus from groups with widely disparate and sometimes opposing needs. Evaluate and develop improvements in operations, procedures, policies, or methods. Analyze situations quickly and objectively, and determine a proper course of action and resources needed while working under pressures of time-sensitive deadlines. Demonstrate leadership, responding quickly, calmly, and confidently in emergency situations, with employees, contractors, public officials, other agencies, customers, and the public especially during critical emergency incidents.

7 Emergency Management Coordinator (Emergency Management - Sheriff Demonstrate strong attention to detail and the ability to review the work of others for accuracy and completeness. Work independently and collaboratively and gain cooperation of others to accomplish work objectives; effectively lead or coordinate project teams. Maintain confidential and private information. Attend work as scheduled and/or required. MINIMUM EXPERIENCE AND TRAINING: A Master's degree in emergency management/homeland security, public or business administration, public health, social work, education or related social/behavioral sciences AND two (2) years responsible experience in one or more of the following areas: emergency management, or a related discipline including, but not limited to: military, public works, public health, law enforcement, fire services, or emergency medical services. Experience must include independent research, design and methodology, policy analysis, and facilitation of group/public services; OR a Bachelor's degree in above listed fields and four (4) years responsible experience in one or more of the areas listed above, OR any equivalent combination of experience, education and/or training relevant to the position which ensures the ability to perform the job. OTHER REQUIREMENTS: Must be available for 24 hour on-call response to perform emergency management duties during an emergency and be able to travel to meetings and attend trainings that may require overnight stays. Must possess, or obtain within 30 days of hire, a valid Oregon driver's license, and possess at time of hire, a current acceptable driver's record from former state of residence. An employee authorized to operate a private vehicle on County business is required to carry a valid driver s license and liability insurance minimums as outlined in ORS The following courses/certifications must be obtained within 1 year of hire: FEMA Professional Development Series. Courses/Certification: Certified Emergency Manager (CEM) or Oregon. Certified Emergency Manager (ORCEM) preferred. Twenty (20) hours of instructions in emergency management. Must pass a criminal history background investigation. WORK ENVIRONMENT/PHYSICAL DEMANDS SUMMARY: The incumbent typically works in the community and an office environment, and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typically that of an office. Work may also involve travel within the county and to other locations for meetings. Frequent interruptions may be encountered throughout the workday. The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to 20 pounds occasionally. Contact with the public in office environments may risk exposure to irrational/hostile behavior, contagious diseases, or contact with domestic animals. The physical demands are representative of those that must be met by an employee to

8 Emergency Management Coordinator (Emergency Management - Sheriff successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description in no way states or implies that these are the only duties to be performed by an employee occupying this position. Employees may be required to perform other related duties as assigned, to ensure workload coverage. Employees are required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description does NOT constitute an employment agreement between the employer and employee, and is subject to change by the employer as the organizational needs and requirements of the job change. The job specification requirements stated are representative of minimum levels of knowledge, skills, and abilities to perform this job successfully. Any satisfactory equivalent combination of experience and training which ensures the ability to perform the work may substitute for the above so that the employee will possess the abilities or aptitudes to perform each duty proficiently.