How to Produce a Narrated ACM PowerPoint Recording & Embed in D2L

Transcription

1 How to Produce a Narrated ACM PowerPoint Recording & Embed in D2L Adobe Connect Meeting recordings are different from video recordings in that the recordings are indexed and preserve some interactive functionality. Replaying the recording replays the meeting, which may include a searchable index, interactive pods, and downloadable files. A recorded meeting can be converted to an offline file (a standard video file), or linked through D2L. This tutorial assumes that you have produced a PowerPoint presentation that is ready for the final step of adding narration. It is also assumed that you have scheduled a public Adobe Connect Online Room with no attendees, and that you are familiar with the Adobe Connect Online Room interface. This process ensures that recordings can be re-used in future courses; that the recording links are preserved when D2L course content is copied to a new D2L shell. The following help is provided: Setup Adobe Connect Meeting Preferences for Recording Narration Share PowerPoint Presentation in Adobe Connect Meeting PowerPoint Recording Settings Narrate Recording Make Recording Public Locate and Copy the Recording URL Link Embed Narrated PowerPoint link in D2L Setup Adobe Connect Meeting Preferences for Recording Narration Step 1: Schedule an Adobe Connect Meeting and Join the Online Room. This takes us to the Adobe Connect Meeting interface.

2 2 Step 2: Click Meeting. From the dropdown menu, select Audio Setup Wizard. Complete the wizard steps to ensure that the correct speakers and microphone are selected. Click Finish to preserve the settings. Note: A headset is recommended Step 3: Set Preferences for the Online Room. Choose general settings that best suit the meeting objectives.

3 3 Step 4: Set Microphone preferences according to the descriptions below. Enhanced Audio: automatic echo cancelation, microphone volume and noise suppression. Deselect if audio quality is compromised. Automatic Gain Control: microphone volume adjusts automatically with voice volume changes. Deselect if audio volume fluctuates incorrectly. Click Done to save settings. Share PowerPoint presentation in Adobe Connect Meeting Ensure that the PowerPoint transition setting is: Advance Slide on Mouse Click. Step 1: To open a PowerPoint file, click the small triangle to the right of Share My Screen.

4 4 Step 2: From the dropdown menu, select Share Document. Step 3: In the dialogue box that opens, do one of the following: 1. Click Uploaded Files to view a complete list of previously share files, or 2. Click Browse My Computer to upload a file from your computer hard drive. Although the following file-type documents can be shared with Share Documents, for the purposes of this tutorial open the PowerPoint document that you want to narrate: PDF ZIP FLV PNG PPT PPTX MP3 MP4 PNG JPG SWF F4V

5 5 PowerPoint Recording Settings The following settings must be in place to preserve playback interactive functionality. Step 1: The Sync button, in the lower right corner of the slide presentation, controls the visibility of the Interactive Navigation Toolbar. Click Sync to reveal the toolbar. This ensures that the interactive toolbar is available to students when they view the recording.

6 6 Step 2: From the Interactive Navigation Toolbar, Select Online, Notes, Search Step 3: Ensure that the user interface appears as follows. Narrate Recording You re now ready to narrate the PowerPoint presentation. Step 1: Turn on the microphone. When activated, the microphone highlights green in the toolbar.

7 7 Step 2: Expand the Meeting dropdown menu and select Record Meeting. Choose an appropriate name for the presentation. Note: the recording starts immediately after making the following selection. Step 2: Add audio to one slide at a time. Advance to the next slide, and continue adding audio content. You can Pause Recording at any time, but do not stop until finished. When finished, expand the Meeting dropdown menu, select Stop Recording. Note: Unexpected background noise can be edited out of the recording. If necessary, repeat a sentence that has noise interference.

8 8 Make the Recording Public Even though the Online Room is set to public, the recording is set to restricted by default and must be made public before students can view the content. This setting must be changed in order to use the recording in future course sections. Note: There may be a delay between making the recording and the recording appearing in the online room list. If so, don t worry about it. This setting can be changed the following day. Continue with the tutorial; skip to: Locate and Copy the Recording URL Link Step 1: Open your D2L course. In the Red Navigation Bar, click Online Rooms. Step 2: Click the Room where the recording was made. Step 3: Click Archive Step 4: Locate the recording that you want to share, and click the small pencil to the right of the narrated recording. Recordings are restricted by default and must be made public before students can view the content.

9 9 Step 5: Change the Visibility option to Public Step 6: Click Apply The recording is now available to students. Do not close the D2L browser window. We ll need it in a minute. Locate and Copy the Recording URL Link Adobe Connect Central is a storage space where all Adobe Connect Meeting information, and documents, are stored. Adobe Connect Central navigation bar links to content, meetings, reports, online library, and many other Adobe Connect features. This is the Adobe Connect Central navigation bar. All online meeting recordings are stored at Adobe Connect Central. To manage recordings, login to Adobe Connect Central. Step 1: Keep the D2L browser window open. Open a new browser window. Login to Adobe Connect Central at UCalgary: %2Fadmin%3Fdomain%3Dconnectmeeting.ucalgary.ca&set-lang=en Enter your ucalgary address and Adobe Connect Meeting password as follows:

10 10 Step 2: In the top task bar, select Meetings. Step 3: Click on the Name of the meeting where you made the recording This takes us to detailed information about the online room.

11 11 Step 4: Click Recordings Step 5: Click on your Narrated Recording file that you want to link in D2L Step 6: Right click on the URL to copy the link/shortcut

12 12 Embed Narrated PowerPoint Link in D2L Step 1: Open D2L course and, in the Red Navigation Bar, click Content. Open the module where you plan to embed the narrated recording. Click Add Existing Activities. From the dropdown menu, select External Learning Tools Step 2: Click Create New LTI Link Step 3: Add a Title, and paste the URL (see: Page 10, Step 6). Click Create and Insert.

13 13 Step 4: The embedded file appears as follows: Step 5: Click on the link to view the embedded, interactive recording. Note: This method for pasting the link not only embeds the recording in D2L, but ensures that when the course content is copied for upcoming sections of the course, the embedded content is successfully copied, and available, to students.

14 14 Please look for related tutorials (e.g.: How to Edit an Adobe Connect Online Room Recording) in the Record Meetings section of the webpage. University of Calgary Continuing Education 2015