MUNICIPALITY OF ARRAN-ELDERSLIE

Transcription

1 MUNICIPALITY OF ARRAN-ELDERSLIE Council Meeting Monday, June 27 th, :00 a.m. Council Chambers Municipal Administration Offices 1925 Bruce County Road 10 Chesley, Ontario His Worship Mayor Paul Eagleson MINUTES A meeting of the Council of the Municipality of Arran Elderslie was held on Monday, June 27 th, 2011 at 9:00 a.m. in the Council Chambers. The following Members of Council were present: Mayor Paul Eagleson (Chair) Deputy Mayor Mark Davis Councillor Doug Bell Councillor Brian Dudgeon Councillor Steve Hammell Councillor Dan Kerr Councillor Peter Steinacker The following members of Staff were present: P. Rouse, Clerk J. Marklevitz, Treasurer V. Weppler, Works Manager S. Walmsley, Chief Building Official 1. Adoption of Agenda Moved by: Councillor Steinacker Seconded by: Councillor Kerr Be It Resolved, That the agenda for the Council Meeting of June 27 th, 2011 be received and adopted, as distributed by the Clerk. Carried Resolution # Disclosures of Pecuniary Interest and General Nature Thereof None at this time. 3. Adoption of Minutes of Previous Meeting(s) Moved by: Councillor Steinacker Seconded by: Councillor Kerr

2 adopt the minutes of Regular Council Session C#13 11 held Monday, June 13 th, 2011, as circulated. Carried Resolution # Business Arising from the Minutes 5. Public Meeting(s) None 6. Presentation(s) 6.1 Ministry of Citizenship and Immigration 2011 Senior of the Year Award This item was dealt with later in the meeting. 7. Delegation(s) 7.1 Kevin Larsen Trustee Bluewater District School Board Kevin Larsen Trustee for the Municipality of Arran Elderslie addressed council, noting his priorities, hiring of the new director, public consultation meetings, budget deliberations which may include the closing of the Supervised Alternative Learning Centres, suspending the Tech Centres, and the Accommodation Review. Discussion included the new hires that have occurred, budget cuts that are being discussed at the board Council thanked Kevin Larsen for addressing council, inviting the trustee address council again at his September 12 th regular meeting. 7.2 Dave Munro Aggregrate Technical Specialist Ministry of Natural Resources Dave Munro addressed council and responded to questions from Members of Council. Discussed included the ministry s role in regards to Resources Aggregate Act, noting there is 8 different classes of licenses, what is required for different applications, the applicant s responsibility, monitoring approximately 200 sites. Resolution to Move into Closed Session and General Nature Thereof: The Mayor advised that Council will go into closed session at 9:55 p.m. for the purpose of a personal matter. Moved by: Councillor Hammell does now go into closed session to discuss an item(s) which relates to: Personal matters about an identifiable individual, including municipal or local board employee; Staff authorized to Remain: Clerk, Dave Munro, Horst Warnke Carried Resolution # Resolution to Reconvene in Open Session Council arose from closed session and the regular session resumed at 10:05 p.m. The Mayor confirmed that Council discussed only those matters identified in the motion above. Mr. Munro was thanked for addressing council. 7.3 Ken Goldsmith, Forest Technician/Weed Inspector, County of Bruce Ken Goldsmith addressed council and responded to questions from Members of Council, explaining to his role in the County of Bruce. Page 2 of 9

3 Discussion included problems experience with giant hogweed, wild parsnip, nap weed and poison ivy and woodlot cutting in the County of Bruce, noting the good forestry practices and number of permits that have been issued in the municipality. Mr. Goldsmith was thanked for addressing council with his informative information. 7.4 Chesley Agricultural Society Fall Fair/Horse Show Don McAllister & Elisha Weirmeir from the Chesley Agricultural Society addressed council expressing their concerns with the proposed Chesley Botanical Food Garden, responding to questions from Members of Council. Discussion included history of the Chesley Agricultural Society Fall Fair noting that Horse Show was introduced over 30 years ago. A recess was held at this time (11:01 a.m. 11:12 a.m.). 8. Correspondence 8.1 Requiring Action Grey Bruce Health Unit Request to Waive Rental Fee re: Influenza Clinic Subsequent to discussion, Council passed the following resolution: Moved by: Councillor Kerr Seconded by: Councillor Steinacker Whereas, the Grey Bruce Health Unit is planning an upcoming community influenza clinic on Wednesday, November 23 rd, 2011 from 3:00 p.m. to 8:00 p.m.; and Whereas, the Grey Bruce Health Unit has requested to use the Chesley Community Centre free of charge to hold a community influenza clinic for the Town of Chesley and surrounding area residents; therefore hereby approve the request by the Grey Bruce Health Unit to hold an influenza clinic at the Chesley Community Centre free of charge on Wednesday, November 23 rd, 2011 Carried Resolution # Request Adoption of Sideroad 25 (former Township of Arran) Subsequent to discussion, Council passed the following resolution: Moved by: Councillor Hammell Whereas, Council has received request to approve the adoption of Sideroad 25 between County Road 17 and 4 th Concession in the former Township of Arran in the Loving Memory of Bert, Edith and Joe Coleman; therefore hereby approve the proposal from the Sandra Trelford to do clean up of road sides on Sideroad 25 in the former Township of Arran from Bruce Road 17 to 4 th Concession; and 2) That the municipality supply and erect an Adopt a Road signs with the proper wording as requested. Carried Resolution # For Information Subsequent to discussion, Council passed the following resolution: Moved by: Seconded by: Deputy Mayor Davis Councillor Steinacker Page 3 of 9

4 receives, notes and files correspondence on the Council Agenda for information purposes. Carried Resolution # Events 9. Staff Reports 9.1 Clerk Peggy Rouse At this time, the Mayor announced that the municipality had been successful in being selected for funding under the Ontario Small Waterworks Assistance Program Phase Three for the Mill Street (Yonge to West End) and River Street (Market St. to Market St.) Watermain Replacement, Tara. 9.2 Treasurer Joanne Marklevitz 1) Accounts Payable Voucher # J. Marklevitz, Treasurer, responded to questions from Members of Council. Moved by: Councillor Kerr Be It Resolved, That Accounts Payable Voucher # in the amount of $ 261, be approved for payment as submitted by the Treasurer. Carried Resolution # S. McLeod, Water & Sewer Foreman, addressed Council regarding the financial plan for the Water & Sewer Department. Discussion included the percentage increases per water system and grant applications. Council directed staff to bring back a financial plan reflecting a 3% increase. He also noted that the Oweson contract is coming up for renewal at the end of June. Staff will be bringing back a report to a future council meeting. At this time, the Mayor presented Ross Herron with the 2011 Senior of the Year Award noting Mr. Herron s many years of community service which included municipal and service club participation. A recess was held at this time (12:11 p.m. 12:55 p.m.). 9.3 Works Manager Vernon Weppler 1) SRW Award Tender for Trenchless Installation Watermain Crossing Moved by: Deputy Mayor Davis Be It Resolved, That council of the Municipality of Arran Elderslie hereby directs staff to re tender for the Trenchless Installation of the Watermain Crossing at North Saugeen River, Chesley with the Agreement to Bond being removed as a requirement in the submission of the tender quotation (Contract No ) and anticipated reduction in the prices for the contract. Carried Resolution # Page 4 of 9

5 2) SRW Approve Purchase Guide rail Moved by: Councillor Dudgeon Whereas, the award of quotation for the purchase of guiderails for end treatment has been recommended by the Works Manager in Report SRW.11.13; therefore Be It Resolved, a) That SRW be received Award Quotation for Guiderails; and b) That Council award the quotation to purchase of guiderails to install on the ends of bridge # A 13 located on the 4 th Concession (Arran) and # E 12 located on Sideroad 5 (Elderslie) to Canada Culvert in the amount of $ 10, (including applicable taxes and freight). Carried Resolution # ) SRW Sauble Municipal Drain Moved by: Deputy Mayor Davis Whereas, the municipality has received a request from the owner of Lots 34 and 35, Concession 13 in the former Township of Elderslie to clean out the Sauble Municipal Drain through their property; and Whereas, the Works Manager met with the Drainage Superintendent to review the existing conditions of the Sauble Municipal Drain; and Whereas, clean out of the Sauble Municipal Drain has been recommended by the Works Manager in Report SRW.11.14; therefore Be It Resolved, a) That SRW be received Sauble Municipal Drain; and b) That Council authorize the Drainage Superintendent to proceed with the clean out of the Sauble Municipal Drain from the outlet at the Sauble River (Lot 36, Concession 14) to County Road 40. Carried Resolution # ) SRW Bruce County Bridge Master Plan hereby receive Report SRW Bruce County Bridge Master Plan for information purposes. Carried Resolution # ) SRW Curbside Garbage Pickup Contract Moved by: Councillor Hammel hereby receive Report SRW Garbage Pickup for information purposes; and Page 5 of 9

6 2) That staff is directed to tender for the collection of residential and commercial garbage for a period from the 1 st day of October, 2011 to the 30 th day of September, 2013 in the Municipality of Arran Elderslie. Carried Resolution # ) Purchase of New Tractor as Provided in the 2011 Budget Moved by: Deputy Mayor Davis hereby hereby directs staff to proceed with quotes for the purchase of a new tractor as approved in the 2011 Budget, with a report with a recommendation being forwarded to council for award of the purchase. Carried Resolution # Building Department Steve Walmsley 9.5 Recreation Department Steve Walmsley 1) SRREC Paisley Treasure Chest Museum Summer Student S. Walmsley, Acting Recreation Director, responded to questions from Members of Council. Subsequent to discussion, Council passed the following resolution: Moved by: Councillor Kerr Whereas, the hiring of a summer student for the Paisley Treasure Chest Museum has been recommended by the Acting Recreation Manager in Report SRREC.11.09; therefore Be It Resolved, a) That SRREC be received Paisley Treasure Chest Museum Summer Student; b) That Council approve the hiring of Rachel Rath to fill the position of summer student for the Treasure Chest Museum; and c) That council approve the 2011 Summer Student wage rate for the Treasure Chest Museum at $ per hour. Carried Resolution # Fire Departments 9.7 Planning Department Jakob Van Dorp 10. Reports of Members of Council Bell: Councillor Bell advised that he had nothing new to report that had not already been addressed at this meeting. Hammell: Councillor Hammell advised that he had nothing new to report that had not already been addressed at this meeting. Kerr: Councillor Kerr commented on the flowers in the Town of Paisley, noting the hard work of the volunteers. Page 6 of 9

7 Steinacker: Councillor Steinacker announced that he will be presenting an award at the Arran Tara Elementary School. Dudgeon: Councillor Dudgeon advised that he had nothing new to report that had not already been addressed at this meeting. Deputy Mayor Davis Deputy Mayor Davis advised that he had nothing new to report that had not already been addressed at this meeting. Mayor Eagleson: Mayor Eagleson updated council regarding his meeting schedule and events since the last council meeting. 11. Health and Safety Moved by: Councillor Bell receive the minutes of the Health and Safety Committee Meeting held May 18 th, 2011 for information purposes. Carried Resolution # Other Business 13. By law(s): 13.1 By law Authorize Road Agreement Moved by: Councillor Hammell Be It Resolved, That By law No be introduced and taken as read a first and second time, being a By law to authorize the execution of an agreement with Willard Wayne Gingerich and Charlene Faye Gingerich re: Concession 14 Lot 33 E Part Lot 32 (Elderslie). Carried Resolution # Moved by: Councillor Hammell Be It Resolved, That By law No be taken as read a third and final time; Carried Resolution # By law Amend Comprehensive Zoning By law re: Concession 14 Lot 33 E Part Lot 32 (Elderslie) Be It Resolved, That By law No be introduced and taken as read a first and second time, being a By law to amend Schedule A of By law No , as amended (Being the Comprehensive Zoning By law of the Municipality of Arran Elderslie) Re: Concession 14 Lot 33 E Part Lot 32 (Elderslie). Carried Resolution # Be It Resolved, That By law No be taken as read a third and final time; Carried Resolution # Page 7 of 9

8 13.3 By law Amend the Municipal Code (MTO Authorized Requester Agreement) Moved by: Councillor Steinacker Be It Resolved, That By law No be introduced and taken as read a first and second time, being a By law to amend the Municipal Code (MTO Authorized Requester Agreement). Carried Resolution # Moved by: Councillor Dudgeon Seconded by: Councillor Steinacker Be It Resolved, That By law No be taken as read a third and final time; Carried Resolution # By law Tile Drainage Loan Debenture Concession 3 Lot 6 (Elderslie) Moved by: Councillor Dudgeon Be It Resolved, That By law No be introduced and taken as read a first and second time, being a By law to impose rates in respect of money borrowed under the Tile Drainage Act. Carried Resolution # Moved by: Deputy Mayor Davis Be It Resolved, That By law No be taken as read a third and final time; Carried Resolution # By law Tile Drainage Loan Debenture Concession A Pt Lot 5 (Elderslie) Be It Resolved, That By law No be introduced and taken as read a first and second time, being a By law to impose rates in respect of money borrowed under the Tile Drainage Act. Carried Resolution # Be It Resolved, That By law No be taken as read a third and final time; Carried Resolution # Resolution to Move into Closed Session and General Nature Thereof: The Mayor advised that Council will go into closed session at 2:17 p.m. for the purpose of proposed disposition of real property and a personal matter. Moved by: Deputy Mayor Davis does now go into closed session to discuss an item(s) which relates to: Personal matters about an identifiable individual, including municipal or local board employee; Proposed or pending acquisition or disposition of real property; Staff authorized to Remain: Clerk Carried Resolution # Page 8 of 9

9 15. Resolution to Reconvene in Open Session Council arose from closed session and the regular session resumed at 3:30 p.m. The Mayor confirmed that Council discussed only those matters identified in the motion above. 16. Adoption of Recommendations Arising from Closed Session 17. Adjournment Moved by: Deputy Mark Davis That the meeting be adjourned to the call of the Mayor. Carried Resolution # The meeting was adjourned at 3:39 p.m. Original Signed by Paul Eagleson, Mayor Original Signed by Peggy Rouse, Clerk Page 9 of 9