INTERNATIONAL STUDENT EXCHANGE PROGRAM Institutional Information Sheet

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1 INTERNATIONAL STUDENT EXCHANGE PROGRAM Institutional Information Sheet The Institutional Information Sheet (IIS) provides specific information on the logistics and exchange benefits for your particular host institution. Information contained in the IIS that is not under direct control of the host institution (i.e. transportation costs, estimated personal expenses) is subject to change without notice. 1. Name of institution: 2. ISEP coordinator (name, title, address): Office telephone: Fax: Office hours: Home telephone (optional): 3. Person(s) participant should contact on arrival: Office hours: Instructions if contact person is not available: 4. Instructions and contact information in case of emergency occurring outside of business hours: Page 1

2 5. Official Exchange Period Below are the beginning and ending dates of your exchange. These are the dates during which you will receive room and board benefits from your host institution. Participants on full year academic exchange will receive continuous benefits between terms. First Term/Semester Official Arrival Date: Last Date of Benefits: Second Term/Semester Official Arrival Date: Last Date of Benefits: Third Term/Semester (If Applicable) Official Arrival Date: Last Date of Benefits: 6. Academic calendar: Below are the dates of the academic calendar that were available at press time. Specific dates are provided where possible; otherwise general timelines are provided (e.g., one week vacation in February). First term/semester Orientation: Registration: Classes begin: Classes end: Examination period: Vacation period/s: Second term/semester Orientation: Registration: Classes begin: Classes end: Examination period: Vacation period/s: Third term (if applicable) Orientation: Registration: Classes begin: Classes end: Page 2

3 Examination period: Vacation period/s: 7. Travel information Before leaving home, advise your host institution coordinator of the exact date and time of your arrival. In making travel plans, you should allow enough time for both air travel and ground transportation in order to arrive at the host campus during regular office hours. From point of arrival in host country to city/town nearest institution (type of transportation, cost, travel time): From within city/town to institution (type of transportation, cost, travel time): 8. Places to stay for participants who cannot avoid arriving after office hours Cost will be paid by the participant. (Name and address of hotel or pension, distance from institution, cost per night.) 9. Orientation program Describe orientation provided to participants. 10. Pre-exchange Intensive Language Courses Are intensive language courses offered before the beginning of the academic year? Yes No Is the program included in ISEP benefits? Yes No If no, what are the costs for tuition, room, board and any other expenses: Dates of sessions: What level of instruction is offered (beginning, intermediate or advanced)? Name and address where participant can write for information: 11. Intensive Language Courses during Academic Year Are intensive language courses offered during the academic year? Yes No Page 3

4 Is the program included in ISEP benefits? Yes No If no, what is the cost for tuition?: Dates of sessions: What level of instruction is offered (beginning, intermediate or advanced)? 12. ISEP Housing and Meal Benefits During Academic Sessions All ISEP participants must receive housing benefits and meals per week for the full period of the exchange. The benefits that your host institution expects to provide you are outlined below. If you have any special housing or meal needs, please notify ISEP and the host institution coordinator when you accept your placement. A. ISEP Benefits: Housing Type of housing provided (e.g., residence hall room, host family, apartment): Is housing paid for by the ISEP host institution? Yes No Is housing paid for by the participant out of a stipend? Yes No If yes, what is the stipend amount and how often is it given? If there is a refundable housing deposit that the participant must pay, indicate the amount: How many students share a room or apartment? How many students share bathroom facilities? Are cooking facilities provided? Yes No Are bed linens provided? Yes No Are blankets provided? Yes No Are towels provided? Yes No Are laundry facilities available? Yes No How far is housing from institution? B. ISEP Benefits: Meals. Meal benefits will be provided as follows: Meal plan at cafeteria (number of meals per week): Meals provided by host family (number of meals per week): Meal stipend (indicate amount and how often stipend is given): If a meal stipend is provided, will participants Page 4

5 prepare their own meals? Yes No purchase meals at cafeteria? Yes No purchase meals at local restaurant? Yes No 13. ISEP Housing and Meal Benefits during Vacation Periods Room and board arrangements will continue through vacation periods that occur during the participant's exchange. However, since some institutions close for longer vacations, these benefits may not be exactly the same during vacation periods as during the academic term. If you do not accept the arrangements made during vacation periods, your host institution is not obliged to make alternative arrangements. NOTE: ISEP benefits are not provided during the host institution's summer break, unless specially negotiated as part of the exchange. Housing benefits during vacation periods: Meal benefits during vacation periods: 14. Estimated personal expenses Tuition, room and board are included in your ISEP exchange. You are responsible for all of your personal expenses including: fees not required of all participants (e.g. computer, language, science lab fees), books, local transportation, entertainment, etc. The amount below is provided as a guide; the actual amount needed will vary depending on courses and personal habits. Your personal expenses per month, including books, are estimated at: 15. Academic notes Your home institution sets the policy regarding the award of credit for coursework completed on an ISEP exchange. You are responsible for knowing your home institution's policies and procedures regarding this matter. Academic information useful to participants (e.g., how classwork is assessed, grading scales, registration procedures): Page 5

6 How many classes does the typical student take per term? How many hours per week does the typical student spend in the classroom? How many weeks are there in a term? 16. Medical Requirements/Health Services ISEP participants are required to enroll in ISEP's health insurance program. Medical requirements for registration: Where participants should go if they need medical attention (e.g. university clinic, local hospital): 17. Institutional notes Any additional comments provided by the host institution: 18. Transcript Issuance SM1: SM2: FY: Procedure student should follow in order to ensure timely processing of transcripts: Page 6

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