Working with Images in PowerPoint When you start PowerPoint your screen will resemble the illustration below.

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1 Working with Images in PowerPoint 2013 NEW! The use of images in Microsoft Office PowerPoint is often critical to the success of the presentation. The latest version of the program is a very powerful drawing tool. With the many options available to you, you can customize pictures in interesting ways. In this handout we will explore many of your options. When you start PowerPoint your screen will resemble the illustration below. Make sure the Home tab on the ribbon is selected, then click the Layout button in the Slides zone. 1

2 Select the Blank layout from the panel. This layout will be easiest to work with right now. You will now have a blank slide. Click the Insert tab on the ribbon. The ribbon will change to show you your insert options as shown below. In the Images section of the ribbon you will find four options. You can insert a picture, clip art, screen shot, or an image from the photo album. In this tutorial we will work with a photograph. The principles are the same whether it is a picture, clip art, or other type of image 2

3 The Insert Picture panel will now be open. Navigate to the image you want to use, select it, then click Open. The image will now be inserted in your slide as shown in the example below. Notice that there are small editing handles in each corner and the centers of the top, bottom, and sides. 3

4 Place the tip of your mouse pointer on any of these handles. It will turn into a two-headed arrow. Left click, hold the button down, and then drag the editing handle so that you change the size and dimensions of the picture. You can easily make the image larger or smaller. Notice that there is a circular arrowhandle that sticks up from the top of the image. This know allows you to rotate the image. Left click on the green knob and twist the picture around. An example is shown on the right. There are many more ways to customize the image. 4

5 Right click inside the rectangle. A long menu will appear. Note that in some instances you might get a short menu, or even a medium menu. The one you want is illustrated on the right. Click on Format Picture at the bottom of the menu The Format Picture panel will open on the right side of your screen. It offers many options for customizing the picture. Some of the most important follow. You may wish to simply explore they many choices and try them out. The Fill options allows you to select colors, gradients, effects, and more. The Line Format panel presents many options for changing the appearance of the image s outline. Included are: Line width Dashed line styles End cap variations Compound line types Arrow settings 5

6 When clicked, the Effects icon will cause options for Shadow, Reflection, Glow, Soft Edges, 3-D format and Rotation, and Artist Effects to be displayed. The Shadow Presets sub panel, shown on the right, is typical. It allows to you to select from several types of shadow styles. The Reflections panel has settings and choices for creating reflection effects. These are best described as being similar to reflection-on-water effects and you are encouraged to experiment with them. 6

7 The illustration on the right demonstrates what a reflection effect looks like when it is applied to the picture. The 3-D Format has some of the most interesting and versatile effects of all. With this panel you can create three dimensional images that can be used for many different purposes, including buttons, sign effects and more. On the right is an example of the picture with a 3-D effect applied. 7

8 The 3-D Rotation panel allows you to twist and rotate your picture to further enhance the effect of the picture s position in space. It is best to experiment with the settings to see exactly how these effects work. The image on the right has several effects applied to it, including: 3-D effect 3-D rotation Shadow The Size & Properties icon is used to show a sub panel with options for precisely adjusting the size, location and position of pictures. 8

9 The Picture icon, on the right, is used to gain access to the options for further editing the photo. In the example on the left the Pictures Corrections sub panel is shown. You can control how sharp the picture is, and adjust the brightness and contrast. Additional options allow you to modify the color saturation, tone, and other choices. There is even an advanced Crop sub panel available with sophisticated a cropping tools. 9

10 Many of the tools and setting in the Format Picture panel are available from the Ribbon. The Ribbon will also have some features that cannot be found in the panel. Anytime you select a picture in PowerPoint the Picture Tool tab will appear on the ribbon. The ribbon illustration below shows the selections available when the Picture Tools tab is selected. Notice that it is divided into sections, or zone. The Picture Styles section has ready-to-go styles that you can quickly apply to an image. The Adjust zone of the ribbon presents the same options that you have when you use the Format Picture panels that we explored earlier. PowerPoint is designed to allow you to work the way you prefer to work. If you do not like to right click on a picture and select from a menu or list, many times you can make a choice from the ribbon instead. 10

11 The illustration on the right shows what happens when you click the Color button in the Adjustments zone of the ribbon. These are the same choice you and in the other panels. Toward the right end of the ribbon are options for customizing borders, picture effects, such as shadows, 3-D rotation, and the others. The picture layout button, however, does something different. This is a tool that allows you to convert your picture to custom arrangement for use in SmartArt. SmartArt components. SmartArt is discussed in another handout as it is not appropriate for the topics presented here. 11

12 Pictures are displayed on a slide in the order in which they are created. The newest ones are on the top, the oldest ones are underneath. You may want to have your pictures appear in a stacking order that is different that the order in which they were created. In the illustration on the left, a new picture is over the original picture. We want to reverse the order so that the grid is on top. With any picture you need only to place your mouse pointer inside the picture and right click. Select either Bring to Front or Send to Back. You will then have the choice of sending the picture all the way to the front or back, or moving it one level. Bring Forward moves the picture up one step, Send Backward moves it one step down. The Arrange zone of the Drawing Tools tab has a different appearance, but it allows you to do exactly the same thing. In the Picture Tools Arrange zone you can control how pictures are aligned. 12

13 Select two or more pictures. One way to do this is to Shift+Click on each picture. Another way is to left click and draw a box around the pictures you want to select. This can be harder to do if your slide is crowded with pictures and text boxes. Click Align in the Arrange zone, then select how you want to align the pictures. There are many choices. Among them are the ability to align along the pictures left sides, tops, bottoms, and more. The Group option is available from both the Arrange zone and by right clicking an image. Grouping is useful when you want to control several pictures together. This is especially handy for moving pictures, but can also be used to resize them. Select two or more pictures then either click Group in the ribbon or right click and select Group from the list. The pictures can also be ungrouped the same way. Hyperlinking pictures is an important feature available in PowerPoint. Right click on a picture, then select Hyperlink from the menu that appears. 13

14 You can hyperlink your picture to a file or a Web page. Remember, if you link to a Web page the computer hosting the PowerPoint presentation must be connected to the Internet. You can also link to another slide in your presentation. You may also link to an address. However, as with the hyperlink to a Web page there must be an active Internet connect for this to work. There is one last feature that can be especially useful to you. You can save your pictures as separate files. This makes PowerPoint a powerful drawing tool. Let s say that you have a picture that you would like to use in a Word document or even as an image on a Web site. Right click on the picture that you want to save. You can do this to grouped images, too. Click Save as Picture on the menu. Select the format in which you want to save to picture. It can be.bmp,.jpg,.tif,.gif,.png, or a couple of others. Navigate to the folder in which you wish to save the picture, then click Save. 14

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