Quiz Organiser s Guide

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1 Quiz Organiser s Guide Pick a time Find a venue Do some PR rrange prizes shelter.org.uk/quiz Registered charity in England and Wales (263710) and in Scotland (SC002327) RH7664

2 Getting started Pick a time All the Let s Get Quizzical questions and promotional materials are available to download throughout the year, so it s up to you to decide when to hold your quiz. Pubs may let you use their space for free on a quiet night to get more customers in mid week. Number crunching Your aim is to recruit as many teams as possible so there s a good level of friendly competition. Think about how many people you would like to attend and then scale the maximum team size accordingly. Bear in mind that you probably don t want to have more than six people per team to keep things manageable. We recommend that each team member pays 5 to take part, but price the quiz to suit your audience s pockets. You may want to charge more if you have to pay extra for the venue or prizes, or if drinks are included in the price. Whatever you charge, ideally you should collect the money before the event, but realistically some people will probably want to pay on the door. Either way, make sure you ve got somewhere safe to keep the cash. Find a venue If you re holding your quiz at work, a large conference room or canteen is ideal. Alternatively you could try: pubs, bars or restaurants hotels/conference centres community centres health clubs local schools or places of worship your home (if it s big enough!) Some places may charge a fee it s worth asking if there s a discount charity rate when you book the venue. If the venue is large, or you are expecting a lot of people (which hopefully you are!), you might want to get a microphone and PA system set up so you don t have to shout! Spread the word There are lots of ways to promote your quiz: download the Let s Get Quizzical poster from shelter.org.uk/quiz and fill in your event details set up a Facebook event and invite people use Twitter to tell everyone about your quiz if you re organising a quiz at work, see if you can use internal communications channels or if you can send out a general . Do some PR You might want to publicise your quiz to the local press and radio to show how you or your company is supporting Shelter. Arrange prizes You will need to find a prize for the winning team, and maybe the runners-up as well. Try approaching local businesses (for example, restaurants, salons, gyms or retailers) and ask for vouchers, freebies or experiences. You could also ask your employer to donate the prizes, or if you ve arranged a pub as a venue, try asking the landlord to donate a free round of drinks. And don t forget a booby prize for the losing team! shelter.org.uk page 2

3 On the night Questions Let s Get Quizzical is a really flexible format that allows you to build a quiz that suits your audience. The Shelter team have built sets of 10 questions under a range of category headings, which you can then mix and match to create your quiz. The categories are: General knowledge History and current events Geography Science and nature Sport Music Film, TV and literature Quirky questions Picture round Shelter If you prefer, you can always create your own questions, or alternatively there are lots of sites that offer free quiz questions. Get some help As the quiz organiser, you ll need to allocate tasks to a few willing helpers: quiz master a confident public speaker to read out the questions and answers scorers to mark the answers and resolve any disputes raffle co-ordinators to sell raffle tickets at tables, draw out winners and allocate prizes photographer to keep a record of your event shelter.org.uk page 3

4 On the night Keep tally Participants can use the Let s Get Quizzical answer sheet to record their responses. This is based on each round containing 10 questions so if your rounds are longer or shorter you may prefer to create your own answer sheets. When it comes to marking the quiz, you can either have a designated impartial scorer or you might like to get teams to mark each other s answers it depends how competitive your teams are! If you keep a score after each round, it can be fun to keep a tally on a scoreboard to encourage a bit of competition between teams. Security Make sure that you stay safe while collecting the money from your quiz. Encourage participants to pay you in advance to reduce the amount of money being carried on the night. If you do collect cash on the night, make sure there are always two of you doing the collecting and count up the money at the end of the evening. Some venues may have a safe where you can store the money overnight ask your venue in advance if they can provide this service. If you re carrying large amounts of cash, leave the venue in a vehicle, not on foot this is particularly important late at night. Drum up some more cash Your fundraising efforts don t need to stop with the quiz. There are lots of fun extras you can do on the night to raise a bit more money... Hold a raffle Organising a raffle as part of the quiz night will raise even more money for Shelter. All you need is a book of tickets available cheap from most stationers. Check the guidance on the Shelter website for keeping it legal: Food and drinks promotion It s worth approaching local supermarkets or restaurants to ask if they would donate food or drink in exchange for advertising at your event. Or if you re holding a quiz in a bar or pub, you could ask the landlord to donate a percentage of their sales for the evening remember, you are probably bringing in business for them, especially on what might otherwise be a quiet week night! Fun and games Whether it s a Sweepstake or Name the Bear, arranging a cheap and simple game can be an easy way to raise extra donations. You might like to intersperse extra games between quiz rounds to keep people interested. shelter.org.uk page 4

5 After the event Thank you! You ll probably have distributed the winner s (and loser s!) prizes on the night, but if not, be sure to get these out shortly after your event. It s also worth sending a thank you to everyone who took part, and if you re thinking of holding another quiz in the future perhaps you could include a teaser. Paying in Once you ve finished your quiz, it s best to collect together all the entry fees and additional donations into one single donation. You can then pay everything by cheque or card payment but please don t send us cash! By cheque Please make your cheque payable to Shelter and send it in with a brief note about your event to: The Shelter Events Team 88 Old Street London EC1V 9HU Online To donate online, visit our secure online payment page and enter your card details. Some people prefer to set up an online donation page to collect their quiz fees, using Virgin Money Giving or a similar site. If you do decide to set up a page, please send an to to let us know the web address so we can keep track of your donation. Feedback We d really like to hear how your quiz went, you can always drop us a line to If you took any photos on the night, we d love to see those as well! Where your money goes Shelter believes everyone should have a home. More than one million people a year come to us for advice and support via our website, helplines and national network of services. We help people to find and keep a home in a place where they can thrive, and tackle the root causes of bad housing by campaigning for new laws, policies and solutions. We re proud that we spend less that 1% of our income on management and admin, and that we generate an average of 4.45 for every 1 we spend on fundraising. We need your help to continue our work. Thank you for supporting us. For more information about Shelter, visit shelter.org.uk or shelter.org.uk page 5

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