Moderation and validation of assessment (Higher Education) - RMIT Vietnam. Moderation and Validation of Assessment

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1 PROCEDURE Operatinal Respnsibility Related Plicy Mderatin and validatin f assessment (Higher Educatin) - RMIT Schls Mderatin and Validatin f Assessment PROCEDURE STATEMENT Supprting the implementatin f the University s visin f the dual hub, this prcedure aims t ensure that: Intent and bjectives there are cnsistent mderatin prcesses in place fr higher educatin prgrams and curses delivered at RMIT the prcesses prmte fairness, cnsistency and reliability f assessment within curses and acrss campuses students can receive their results in a timeframe that enables them t make infrmed decisins abut their nging enrlment. All curses delivered by RMIT. Prcedure Scpe Exclusins There are prcedures in place fr the mderatin f assessment in Higher Educatin. This prcedure relates t the crdinatin f the setting and mderatin f examinatins between RMIT Melburne and RMIT, the marking f final exams and assessment items, and finalisatin f results. There are n exceptins. Prcedure Respnsibility Timeline 1. Assessment Instruments Overall respnsibility fr a curse rests with the Melburne Curse Crdinatr, wh will wrk with the Curse Crdinatr n tasks relating t the setting and mderatin f assessment instruments and marking. Cllabratin between Melburne and Curse Crdinatrs n assessment instruments and marking schemes is critical. Curse Crdinatrs, Melburne and Prir t the start f each RMIT semester Agreed assessment tasks are dcumented in Part B f the Curse Guide. Assessment tasks ther than the end f semester exam are prepared by the Curse Crdinatr wh may seek input frm academic staff in teaching int the curse. Assessment tasks will cnfrm t the assessment schedule cntained in Part B f the Curse Guide and will be apprved by the Melburne Curse Crdinatr. Where a final assessment task is ther than an exam, it and a marking scheme will be prepared by the Curse Crdinatr wh may seek input frm academic staff in teaching int the curse. It will cnfrm t the assessment schedule cntained in Part B f the Curse Guide and will be subject t final apprval by the Melburne Curse Crdinatr. 2. Preparing Final Exams The prcedure n preparing final exams described belw will apply nly t thse curses ffered at RMIT which have a final end f semester examinatin. Curse Crdinatrs, Melburne and Curse Crdinatrs, Melburne and At least 4 weeks befre the scheduled date f test / distributin f assessment task Prir t the start f each RMIT semester

2 Setting Exams Each semester, the () will advise relevant Clleges in Melburne f curses being ffered at RMIT in the frthcming three semesters, and the exam timetable fr the frthcming semester. () The Designated Cllege Exam Crdinatr will: the exam timetable t the s Grup s Exams unit s the data can be entered int the Online Header Sheet and Cver Sheet Generatr the exam timetable t schls and advise them f exam papers required and the timelines as per the Academic Calendar. A secure file transfer system fr transferring exam drafts between Curse Crdinatrs at each campus will be established in each Cllege. Schls will advise the Designated Cllege Exam Crdinatr f the names f Curse Crdinatrs frm Melburne and, as well as the Exam Mderatrs names. Only these rles will have access t this system. The Designated Cllege Exam Crdinatr will ensure that apprpriate access rights are set up by ITS, if necessary. Designated Cllege Exam Crdinatr Cllege / Designated Cllege Exam Crdinatr by the due date set in the Academic Calendar () Tw exam papers fr each curse must be prepared each semester. One f the exam papers is fr use as a Deferred exam, shuld any students be granted Special Cnsideratin. If the exam designated fr use as a Deferred exam is nt needed, it may frm the basis f the fllwing semester s exam. Cllege and Schls Writing Exam Papers The Curse Crdinatr in Melburne is respnsible fr the final sign-ff f exam papers and marking schemes, which are prepared by cnsultatin between the and Melburne Curse Crdinatrs. The secure file transfer system will facilitate secure cllabratin between the Curse Crdinatrs. Exam header sheets and cver sheets are created using the Online Header Sheet and Cver Sheet Generatr available via the Exams: staff infrmatin web page Curse Crdinatrs, Melburne and When the exam papers are signed ff by the Melburne Curse Crdinatr, the Melburne Curse Crdinatr advises the Mderatr that the marking scheme and the exam papers, with the header sheet and cver sheet, are ready fr mderatin. Mderating Exam Papers The Exam Mderatr is respnsible fr checking the cntent cverage, technical accuracy and academic validity f the exam questins and the marking scheme. The Exam Mderatr must nt be invlved in the preparatin f the exam paper. The Deputy Head Learning and Teaching fr the Schl t which a curse belngs is respnsible fr the final decisin n wh will mderate each exam paper and marking scheme. Exam Mderatr t check: Apprpriate cverage f curse cntent? Cmpliant with descriptin f exam in curse guide? Weighting f marks apprpriate t tpics cvered in curse? Apprpriate time allcatin? Set at a standard cnsistent with the level f the curse? Sufficiently challenging? T lng? by the due date set in the Academic Calendar ()

3 T shrt? Gender balanced? Internatinalised / cntextualised? Technically accurate? Instructins clear, easy t fllw? Special items (e.g. tables, figures, appendices) specified, attached and labelled? Marks cnsistent with any relevant instructins? Exam Mderatr The Exam Mderatr apprves r discusses any prpsed amendments t the exam paper with the Melburne Curse Crdinatr. Any disagreements that cannt be reslved shuld be referred t the Deputy Head Learning and Teaching in the relevant Melburne Schl. When the exam papers are signed ff by the Exam Mderatr, the Melburne Curse Crdinatr advises the prf reader in the relevant Schl ffice f the lcatin f the exam t be prf read. Melburne Curse Crdinatr Prf Reader (Schl Office) The prf reader shuld have expertise in dcument design, editing r publishing. The prf reader is nt cncerned with technical accuracy but with clarity f questins and instructins, and the verall quality f presentatin. Prf reader t check: Instructins clear, easy t fllw? Time and date f the exam crrect? Reading time is clearly stated? Each questin and each part is n ne page nly (i.e. nt split acrss a page bundary)? Special items (e.g. tables, figures, appendices) specified, attached and labelled? Figures, diagrams, frmulae clearly legible? Prfessinally presented? Grammatically crrect? Pages numbered and in sequence? Marks fr each questin and each part shwn clearly? Marks add up t the crrect ttal? Marks cnsistent with any relevant instructins? Prf Reader (Schl Office) If errrs are fund in an exam paper, the Melburne Curse Crdinatr is advised t address the errr(s). When prf reading is cmplete, the exam paper, header sheet and cver sheet fr each curse are cnverted int ne PDF dcument by the Prf Reader. T ensure the highest quality is maintained, the exam papers with header and cver sheets must nt be printed and scanned, but will be cnverted directly t a PDF file. The Prf Reader will securely transfer the PDF dcuments t the Designated Cllege Exam Crdinatr. Final Check and Transfer f Exam Paper t Campus Once the Designated Cllege Exam Crdinatr receives the exam papers, a final check is cmpleted. If errrs r issues are detected, the exam papers are returned t the prf reader. Final Check t include: Figures, diagrams, frmulae clearly legible? Prfessinally presented? Pages numbered and in sequence? Marks add up t the crrect ttal? Designated Cllege Exam Crdinatr When the exam paper and marking scheme are finalised, they are upladed t the secure file transfer system using a flder structure reflecting the

4 Cllege/Schl/Curse names. Access t these flders is limited t the s Office in and the Designated Cllege Exam Crdinatr in Melburne. 3. Marking Final Assessment and Internal Mderatin at RMIT Internal mderatin aims t ensure apprpriate and cnsistent grading standards acrss all classes within a curse, acrss curses in a prgram, acrss sites, and acrss RMIT campuses. It is intended t give students the same pprtunity fr a fair and accurate assessment regardless f wh is marking r where the marking takes place. It als prvides feedback t markers and allws them t better align their grading standards t the marking scheme. Internal mderatin acrss sites is the primary respnsibility f the Curse Crdinatr. Examples f gd practice include: Initial review and discussin f the relevant marking scheme with all markers. This shuld be cnsidered in the cntext f the learning utcmes published in the Curse Guide. Marking f samples, t review the applicatin f the marking criteria, develp an understanding f expected standards, differentiate levels f perfrmance, and prmte cnsistency and fairness in marking. Cmparisn with samples frm RMIT Melburne and ffshre lcatins (t be prvided by the relevant Schl n an annual basis). Agreement n a suitable marking prcess that prmtes cnsistency (e.g. using ne marker fr a questin r series f questins acrss all grups in a curse; duble-marking where a marker is new t a curse). Curse Crdinatrs. Weeks 14 and 15 Regular dialgue between markers thrughut the marking prcess. Peridic reviews f marked assessment items t maintain cnsistency. Where there is nly ne marker, apprpriate peer input. A pst-marking review t finalise applicatin f the marking criteria, exchange samples, evaluate distributin f marks acrss grups, and make any adjustments t marks. The pst-marking review shuld als seek t identify where imprvements can be made fr future assessments and marking practices. The Curse Crdinatr will prepare a summary reprt fr the Dual Hub SPC, detailing the internal mderatin prcess used and identifying any relevant issues. The reprt shuld cmment n issues f cnsistency, interpretatin and applicatin f marking criteria, justify any decisin t make adjustments t final marks, and highlight any ther matter relevant t the Student Prgress Cmmittee s finalisatin f results. 4. Melburne Mderatin and Apprval f Results

5 Dual Hub SPC Meeting The () will arrange cllectin f the fllwing items fr mderatin: Spreadsheets fr each curse delivered in the semester, cntaining all marks fr all assessment tasks undertaken by students enrlled in the curse; Tw samples f marked examinatins and any final assessment items frm each band f results in a curse, being: High Distinctin Distinctin Credit Pass Fail Items fr mderatin fr each curse will be laded n t a secure server maintained fr the purpse f exchanging mderatin materials. The flder structure f this secure server will reflect the Cllege/Schl/Curse names. A Schl administratr will retrieve the items fr mderatin by that Schl in Melburne. Prgram Managers and Curse Crdinatrs () Dual Hub SPCs Week 16 The Dual Hub SPC fr each Schl, cmmunicating thrugh nline vide cnferencing, will facilitate the finalisatin f results fr each curse belnging t that Schl. The Prgram Manager and Curse Crdinatr/s will prvide the Dual Hub SPC with details f hw any prblems r incnsistencies are being managed. On being satisfied that internal mderatin prcedures have been thrugh, and any issues addressed, the Dual Hub SPC will apprve the results and ntify the (). 5. Release and Reprting f Results Results will be released t students by the () fllwing cmpletin f internal mderatin prcedures and apprval f results by the relevant Dual Hub Student Prgress Cmmittees (SPCs). () Week 17 The SPC fr each prgram will be cnvened by the Prgram Directr in Melburne (r nminee) t cnsider issues relating t individual student academic prgress. SPC Week 17 Refer t the Prcedure: Management f Unsatisfactry Academic Prgress. In the week fllwing release f results t RMIT students, results fr all curses will be cmmunicated t the s Grup fr entry int the Academic Management System. () / ARG Enrlments and Recrds Week 18 (4 weeks after exams) Melburne mderatin cmments and analysis will be cmpleted and returned t the Dual Hub SPCs, which in turn will disseminate this feedback t Curse Crdinatrs and Prgram Managers. At least nce per year per curse, each RMIT Melburne Schl will arrange fr the cllectin f samples f marked examinatins and final assessment items frm each band f results frm students at RMIT Melburne and at least ne ther ffshre lcatin t be sent t the RMIT Prgram Managers and Curse Crdinatrs. Dual Hub SPCs Melburne Curse Crdinatrs Schls in Melburne 8 weeks after exams Once per year per curse RMIT Melburne Prgram Directrs and RMIT Prgram Managers will include an analysis f mderatin utcmes in the Prgram Annual Reviews. RMIT Melburne Prgram Directrs RMIT Prgram Managers Once per year per prgram

6 Accuntability Plicy grup - Accuntability Deputy Vice-Chancellr Academic Dcument ref. Operatinal respnsibility Date apprved 2007 Last reviewed Apprval Academic Bard Next review authrity Implementatin Assciate PVC, Teaching and Learning - - Interpretatin and advice: Academic Plicy, ARG Cmmencement Date Definitins Dual Hub Student Prgress Sub-Cmmittee (Dual Hub SPC): A Sub-Cmmittee f the Student Prgress Cmmittee cmprising representatives frm RMIT and the Melburne Schl with verall accuntability fr the results f a particular curse r a set f curses within the same discipline. The Dual Hub SPC meetings will be cnducted with the use f technlgy such as nline vide cnferencing and will be respnsible fr mderating and finalising results in a curse. Student Prgress Cmmittee (SPC): A prgram-level cmmittee cnvened by the Prgram Directr in Melburne (r nminee), and including the Prgram Manager and Assciate Prgram Managers in, and representatives frm Schls having curses in the Prgram. It cnsiders issues relating t individual student academic prgress, including determining students at risk and making recmmendatins fr exclusin. Melburne Curse Crdinatr: The Curse Crdinatr with verall respnsibility fr the delivery f a curse at bth the RMIT Melburne and RMIT campuses. Curse Crdinatr: The Curse Crdinatr with respnsibility fr delivery f a curse at the campus. Exam Mderatr: A senir academic staff member in Melburne wh is familiar with curse cntent but nt invlved in the setting r marking f exams in a particular curse. Designated Cllege Exam Crdinatr: A rle r grup within each Cllege that prvides a central pint f cntact in Melburne fr the purpses f the RMIT exam preparatin prcedures. RMIT campus: The campus f RMIT, lcated acrss tw sites - Hani and Saign Suth. Hani and Saign Suth are cnsidered tw sites f the same campus. Supprting Dcuments Mderatin and validatin f assessment Higher Educatin prcedure

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