MS PowerPoint. Design & Layout Tips. Prof. Kenneth F. Hoffmann NTID/RIT

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1 MS PowerPoint Design & Layout Tips Prof. Kenneth F. Hoffmann NTID/RIT

2 Topics in This Presentation Templates Masters Colors Fonts and Typography Tips Design Tips Prof. Kenneth F. Hoffmann NTID/RIT 2

3 Presentation Design Templates Presentation Design Templates contain One blank title slide (by default) Four Masters: Slide, Title, Handout, Notes Several color schemes (one is default) Default font(s) and sizes Prof. Kenneth F. Hoffmann NTID/RIT 3

4 Presentation Content Templates Presentation Content Templates contain a series of slides for a sample presentation outline. Prof. Kenneth F. Hoffmann NTID/RIT 4

5 Modifying Templates All templates are easy to modify; make most modifications on the masters Select optional or create new color scheme Color scheme may apply to all or one slide Change default typography Modify, delete, and add graphics Objects added to individual slide stay in front of objects on the master slide Prof. Kenneth F. Hoffmann NTID/RIT 5

6 Making Custom Templates Start with a blank presentation of existing template to design and make your own Custom templates Save custom template with other templates Prof. Kenneth F. Hoffmann NTID/RIT 6

7 Masters View Menu > Masters > Slide, Title, Handout, and Notes Correct use of masters greatly improves your productivity Change on a master will affect all slides Modifying master layouts Headers and Footers Prof. Kenneth F. Hoffmann NTID/RIT 7

8 Modifying Master Layouts Each master can be modified just as any slide can be modified Masters can be modified at any time Any changes made on any slide override the defaults established on the masters The master defaults can be reapplied to any slide(s) at any time Prof. Kenneth F. Hoffmann NTID/RIT 8

9 Headers and Footers View Menu > Header and Footer opens dialog box No headers on slides H&F are set separately for slides and for notes/handouts Prof. Kenneth F. Hoffmann NTID/RIT 9

10 Colors The Microsoft color picker Changing color schemes for all slides or for individual slides Color scheme establishes default colors for shapes, lines, text, background Changing colors of shapes, lines, text Prof. Kenneth F. Hoffmann NTID/RIT 10

11 The PowerPoint Color Picker The MS Office 2001 PowerPoint color picker contains several color models for defining color. Prof. Kenneth F. Hoffmann NTID/RIT 11

12 The PowerPoint Color Picker Gradients, textures, patterns, and photos are defined and selected in the color picker Additional textures and about 100 stock photos are in the CD-ROM Value Pack Folder Prof. Kenneth F. Hoffmann NTID/RIT 12

13 Slide Layouts Slide layout options provide predetermined positions, but they are not needed and they can be modified. Prof. Kenneth F. Hoffmann NTID/RIT 13

14 Fonts in PowerPoint MS Office standard install has 19 fonts Most are the default fonts for the 17 standard presentation designs templates An additional 58 fonts are in Value Pack MS Office applications work best with their own fonts (TrueType, not PostScript) Prof. Kenneth F. Hoffmann NTID/RIT 14

15 Fonts in PowerPoint Fonts must be available on the computer in order for the presentation to display correctly Don't depend on fonts being available everywhere Collect special fonts and include them in the folder with the PowerPoint file Prof. Kenneth F. Hoffmann NTID/RIT 15

16 Type Face Classification Type faces are often classified by general appearance characteristics. Prof. Kenneth F. Hoffmann NTID/RIT 16

17 Typography Tips Choose font wisely Avoid type face choices that do not fit the message Avoid hard-to-read fonts for body text Avoid hard-to-read fonts for body text Prof. Kenneth F. Hoffmann NTID/RIT 17

18 Typography Tips Avoid ALL CAPS except for short headlines or to emphasize a key word ALL CAPS MAKES THE TEXT VERY DIFFICULT TO READ QUICKLY AND ACCURATELY Make SMALL CAPS manually by changing the size of the type in the word Prof. Kenneth F. Hoffmann NTID/RIT 18

19 Typography Tips Use light colored type in dark background areas Type in a dark color. Oil Field at Sunset Type in a dark color. Avoid using red-on-blue or blue-on-red combinations Avoid using red-on-blue or blue-on-red combinations Prof. Kenneth F. Hoffmann NTID/RIT 19

20 Typography Tips Use dark colored type in light background areas Reflections Use black type in a light color. Use color type in light area. Never use yellow on white! Use dark, not white, type in a yellow area Prof. Kenneth F. Hoffmann NTID/RIT 20

21 Concepts of Layout Design Purpose of Layout Design Attract and control reader s eye Layout design considerations Use of space Emphasis by color, position, size, proportion Prof. Kenneth F. Hoffmann NTID/RIT 21

22 Use of Space Use key words, phrases, and graphics on the slides to better control pace of presentation. One of the most common mistakes is having large paragraphs of text. The concepts should be broken into short phrases which can be explained by the presenter. There is no need to put every word on the slide and then simply read the slide to the audience. Prof. Kenneth F. Hoffmann NTID/RIT 22

23 Use of Space Use key words, phrases, and graphics to pace yourself. Mistake to have large paragraphs of text. Display and explain short phrases. Do not just read the slides. Prof. Kenneth F. Hoffmann NTID/RIT 23

24 Use of Space Use Format > Line Spacing Enables better visual break between paragraphs Enables better overall fit in text box Use on any individual slide or on the Master slide Prof. Kenneth F. Hoffmann NTID/RIT 24

25 Use of Space Important: Audience will see slide from a distance. Don't make the text too small. (But it looked fine on my monitor!) Prof. Kenneth F. Hoffmann NTID/RIT 25

26 Use of Space Design tip: Let the graphic direct the viewer s eye through slide The graphic brings your eye back toward this text box Prof. Kenneth F. Hoffmann NTID/RIT 26

27 Emphasis Communicating the importance of a word or image Getting (and keeping) viewer s attention. Use color, shapes, space, proportion, size Prof. Kenneth F. Hoffmann NTID/RIT 27

28 Emphasis by Color, Proportion Modify any clip art to meet your needs A simple map with NY isolated, duplicated, enlarged, colored, and animated. Prof. Kenneth F. Hoffmann NTID/RIT 28

29 Emphasis by Color, Size, Space Which phrase do you see first? Which phrase do you see first? Which phrase do you see first? Which Which phrase do you see first? Which phrase do you see first? Prof. Kenneth F. Hoffmann NTID/RIT 29

30 Emphasis by Contrast If you use slide element animations, you can enable automatic text shading. Use of shading emphasizes text and directs the viewer s attention. This feature works at the paragraph level within a single text box. Prof. Kenneth F. Hoffmann NTID/RIT 30

31 Next Steps Now, not later, practice before you forget Explore the possibilities; be creative Xperiment with the options (and spelling!) Try (you can always undo ) So what if the first try is not perfect The only way to get better is to practice Everyone can make great slide shows PowerPoint presentations do not need to look the Same! Prof. Kenneth F. Hoffmann NTID/RIT 31

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