SharePoint Basic Editing. Text. Creating List

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1 Text Putting Text on the Page 1. Entering text on the web page is just like typing in a word processing document. Lines will wrap within a paragraph. 2. Enter = Paragraph Break (leaves a blank line) 3. Shift+Enter = Line Break 4. You can also indent the margins from both sides using the Increase/Decrease Indent buttons on the tool bar. 5. The Tab key does not work so you might want to use a table for layout. Formatting Text 1. To format you text, you must highlight it and then make your changes. 2. Standard font is Verdana, size Standard color is black. Other colors used are listed under Font Color Document Colors. 4. Link color is white for main menu items. You will need to highlight any links that you add within the body and the page and format the color from the other colors in document colors. Note: It is okay to copy and past text from other documents. It is best to remove any formatting before copying. You can then format the text once you have pasted it into the web page. Creating List Unordered/Bulleted List 1. Click on the Bullets button on the toolbar. 2. Type the list of items pressing Enter after each item. 3. Press Enter twice to end the list. 4. You can create a nested list by using the increase/decrease indent buttons. You must click on the increase indent button twice to indent the list. Click on the decrease indent button twice to return to the original list. Ordered/Numbered List 1. Click on the Numbering button on the toolbar. 2. Type the list of items pressing Enter after each item. 3. Press Enter twice to end the list. 4. You can create an outline by using the increase/decrease indent buttons. Click twice to indent the outline. Reverse this process to return to the original outline. You will need to go to Format Bullets and numbering to choose the correct numbering style. Page 1

2 Images You should prepare and save images to your web folder before inserting them into the web page. Images can be.gif,.jpg, or.png. 1. Place your cursor where you want to insert the image. 2. Click on Insert Picture From File or use the Image Button on the toolbar. 3. Open the images folder and highlight the image that you want to insert. 4. Click on OK. 5. Add Alternative Text as appropriate. Alternative text provides additional information for screen readers and other adaptive technology devices. 6. Unlike word processing, you can not drag images to place them. You can use the alignment button to place to the left, middle, or right. You can use Picture Properties (right click on the image to access) to align text to the image. 7. Tables can be used to layout images on the page. Using a table will provide more control over placement of the image and text. 8. Images do not become part of the web page. They are placed on the page and must be uploaded separately from the web page. Page 2

3 Tables Tables can be used to help layout pages as well as data. A table without a border will provide you a stable design for the page. Creating a Table: 1. To create a new table, click on Table Insert Table. 2. Enter the number of rows and columns. 3. Set the table width as either a percentage or in pixels. Setting the width as a percentage of the window means that no matter the resolution of the monitor, the table will fill the percentage of the window. Setting the width in pixels is an absolute size. It will not adjust for differences in monitor settings. 4. Border set to zero for a table with no visible borders 5. Click on OK. 6. Your table should appear on the screen. Editing a Table To make changes to the table, right click in the table and the select Table Properties from the menu. Resizing a Table 1. Use Table Properties to adjust the size of the table (percent or pixels). 2. You can also resize the table by clicking on the border and then dragging with the double arrows. Table Properties 1. Right click in the table and select Table Properties in the menu. 2. You can make changes to alignment, spacing, borders and colors. 3. Border You can increase the size to make a wider border or you can set if for 0 to have no border. You can also change the color of the border. 4. Cell Spacing is the amount of space between the cells. That is the width of the lines that separate the cells. 5. Cell Padding is the amount of space from the edge of the cell to the beginning of the cell s contents. 6. As a rule, the table background is transparent and the page background will show. To make your table standout, you can change the background color of the table. Page 3

4 Cell Properties 1. Right click in the table and select Cell Properties. 2. On this screen you can change the horizontal and vertical alignment and colors of the cells within the table. By default, the vertical alignment is Middle. It is best to set this to Top. 3. You can also set a background color for one or more cells. 4. You can select one or more cells by highlighting. Adding Cells 1. Click in the table where you would like to add cells. 2. Click on Table Insert Row or Columns. 3. Select row or column and the number you want to add. 4. Then decide whether to add cells above/below or right/left of the selection. (The choices of location change depending on whether you select row or column.) Note: If you right click to add cells, it will add rows above and columns to the left. Deleting Cells 1. Select the cell, column or row that you want to delete by highlighting. 2. Click on Table Delete Cells. 3. Or you can simply press the delete key. 4. If you delete cells by mistake, immediately click on Edit - Undo. Merging Cells 1. You can merge two or more cells to make a larger cell in one area while leaving the rest of the table the same. 2. Highlight the cells you want to merge and then click on Table Merge Cells. Splitting Cells 1. You can also split cells into two or more cells. 2. Select the cells you want to split by highlighting them. 3. Click on Table Split Cells. 4. Select either Column or Row and the number. Then click on OK. 5. You can repeat the process until you get the desired look! Page 4

5 Links Types of Links 1. There are 3 basic types of links that you can create. Internal linking to another page/file in the site External linking to another website Mail link to an address 2. Internal links are the most common and are used to connect everything within your site. Creating Links 1. Highlight the text or image that you want to become a link. 2. Click on Insert Hyperlink or click on the Hyperlink button in the menu. 3. On the Create Hyperlink screen, look for the URL window. What you enter in this windows depends on the type of link that you are creating: Internal link browse to locate the file in the web folder and select External link enter the URL including Mail link 4. Click on OK. The text you selected will change color and be underlined. Images will have border around them. 5. To check out the links, save your page and preview in browser (F12). Page 5

6 Special Features Include Page allows you to include a page at a certain point on another page. It may sound strange, but it is a great way to add a common navigation bar to all/most of the pages in your web. You can create a navigation page and then include it on each main web page. When you edit the navigation page, all the pages with the include are automatically updated. To include a page 1. Create the include page and save it. 2. Place your cursor where you want to include the page. 3. Click on Insert Web Component Included Content - Page. 4. Click on Finish. 5. Browse to locate the file and click on OK. Marquee a scrolling area of text. You can use it to highlight a special announcement. To add a marquee 1. Place your cursor in the area of the page that you wish to insert the marquee. 2. Click on Insert Web Component Dynamic Effects - Marquee. 3. Click on Finish. 4. Set the properties for the marquee and click on OK. 5. To test the marquee, you must view the page in the browser. 6. To edit the marquee, right click and select Marquee Properties from the menu. Page 6

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